LiSA Minutes
February 11, 2005
SML Rm. 411

Members present: : Stephen Cohen, Aubrey Novak, Kelly Shand, Diana Quinones, Amanda Patrick, Patrick Butler, Kevin Glick, Mary Bradway, Bernadette Cioffi, Cesar Zapata, Ruth Carruth, and Kathleen Burns

Members Absent:  Lolly Lee.

Meeting convened at 2:00 p.m.

BLOOD DRIVE
Ruth Carruth reported that the Blood Drive scheduled for 2/17/05 has 1 volunteer and 4 donors signed up.

Stephen Cohen agreed to help volunteer if we still go ahead with the drive. The Red Cross has said that it needs a minimum of 80 people to show.

The option of postponing it until April was discussed because the Undergraduates had a blood drive running at the Payne Whitney Gym on 2/10/05. By April donors would be able to give again.

Ruth was going to check with the contact at the McDougall Center about dates.

NOOKS AND CRANNIES TOURS
Kathleen Burns sent out a list of N/C tours and people who will co-ordinate them. We had more destinations than expected so there will be a total of 12 Nooks and Crannies tours this year. Tuesdays, Wednesdays, and Thursdays were considered the best times for the tours. We will try to do them at the noon hour, but some are not Yale affiliated and we need to be flexible with their schedule. Bernadette Cioffi was going to check about release time if some of the tours cannot be during lunch times.

Kathleen wants the tour coordinator to come up with dates and times and let her know them. She will set up a master calendar in order to keep the times and dates organized. A week before the tour is scheduled the tour coordinator will send out an e-mail announcing it.
The option of getting a bus to LSF was discussed, as the logistics of getting to Hamden is often difficult for some members of the staff.

We also discussed booking a bus to get to the Lewis Walpole Library in Farmington.

NEW HAVEN VOUCHER PROGRAM:
Kevin spoke with the person at Law about the members of the committee helping sell the vouchers at their next scheduled sale. That is March 8, 2005 from 12-2 pm. He is going to send out a meeting maker to those that have it and those that want to help can reply.

NEW STAFF RECEPTION:
The New Staff Reception will be on Monday May 9, 2005 from 2-4pm. As the Lecture Hall was booked we will be using the Aurelian Room in SSS Hall (Room 405).

Ruth will send Kevin the menus from the last reception.

Also Kevin booked a date for the fall reception. The date he booked was September 16, 2005. Because of concerns that it might be too close to the Spring reception he agreed to check to see if October 14, 2005 was still open for the AUL’s and Alice.

The spring date was sent to Library Events calendar.

Because of the extreme busyness of the AUL’s schedule it was suggested that perhaps they could appoint a delegate in case something comes up and they are not able to attend.

TSUNAMI RELIEF:
Stephen Cohen reported that we have about $1300.00 for Tsunami relief. He said that Alice is very pleased about this and will let it go on for a little longer and will send the money to both charities with a personal letter from her.

It was suggested that the story be sent to Library Links and to Nota Bene when it is finished.
Stephen will send out another reminder e-mail to give at some point.

MUSIC IN THE COURTYARD:
Diana Quinones reminded us that we used to have a scheduled concert of different musical volunteers in Selin Courtyard at lunch time. And would it be something that we could do again.
Stephen Cohen remembered that the last two concerts had to be cancelled because of cold and rain. The option of doing them in June and July was discussed.

Kevin Glick asked if it was something that could be taken “on the road” for other libraries and their staff to enjoy.

The idea was tabled for the moment.

Kathleen will mock-up a survey to assess what activities Library staff would like to see LiSA organize. She will send this out to the committee first for feedback before submitting it to YU-LIB.

MEMBERS FOR FY 2006-07:
In order to have enough M&P members for the committee next year we need to know what would be the best way to get their interest and attention. E-mails have been sent with varying success. Another option is to check the Communications Committee database for people who have an interest in serving on a committee and another option was to send out an announcement concurrent with the Performance Appraisal so that people who need or want to be on a committee will be thinking of us.

Also making an announcement at the New Staff Reception was suggested.

NEXT MEETING
Thursday, February 24, 2005. 2 PM. Location TBA.