LiSA Minutes
April 21, 2005
The Spoon, SML

Members present: Ruth Carruth, Kathleen Burns, Kelly Shand, Lolly Lee, Kevin Glick, Patrick Butler, Cesar Zapata, Mary Bradway, Aubrey Novack, Amanda Patrick, Bernadette Cioffi.

Members Absent: Diana Quinones, Stephen Cohen.

Meeting convened at 2:00 p.m.

NEW STAFF RECEPTION:
Kevin sent out an e-mail announcing the New Staff Reception. It will be May 9, 2005 from 2-4 pm. He will send out reminders on the day of the reception and a few days before it. Bernadette reported that there are 30 new staff this time.

Kevin used the same menu from Yale Catering that we had from the spring reception. He also ordered cakes from Yale catering. Ruth is going to get flowers for the tables and for the new staff.

Kevin put in an official request for custodial service in the Aurelian room and will put in an unofficial request as well. He is going to send an e-mail this week calling for volunteers to help set up, staff the reception, and help break it down.

A suggestion was made by Patrick Butler about the name tag holders. Instead of pins or sticky name tags he recommended chains or lanyards. Andrew Gray is going to look into that for us.

STAFF ART EXHIBIT:
Aubrey reported that we will have the art exhibit on July 25, 2005 to August 5, 2005. It will be in the cases in the SML corridor. Aubrey asked if we could add to our website a list of participants and what they are exhibiting. The suggestion was also made that we could post photos of the items on the website as well.

NOOKS AND CRANNIES TOURS:
Kathleen reported that they are going well. A reminder to send out an e-mail one week before the tour was given. A suggestion was made about having smaller tours for certain areas. The Wright Nuclear Lab was one, because it was hard to hear what the guide was saying. Another suggestion was to have more than one tour of the facility if it was amenable to all parties. Kathleen suggested that staff feedback about the tour be wrapped into any "end-of-the-year" survey.

NEW HAVEN VOUCHER PROGRAM:
Kevin reported that he didn’t have numbers on the last voucher sale. He sold $37.00 worth of vouchers and Ruth sold $5.00 worth. He is going to check with the contact person for final information.

He wasn’t sure if there was going to be a May sale. There is usually not any sale in the summertime.

WEIGHT WATCHERS:
The last meeting of this session will be on April 25, 2005. The next session will be 10 weeks long starting on May 11, 2005 and be on Wednesdays. It will cost $126.67. Mary Bradway reported that there were about 10 people interested in a new session. Kelly Shand reported that she had seen advertising for another WW session in another area of campus, which might have affected response.

COLUMBUS HOUSE:
Amanda Patrick did contact Columbus House and had not heard from them about another book drive. She mentioned that she might stop by to talk with them.

COMMITTEE FAIR:
Mary Caldera met with us on setting up a time and location for the Committee fair. The best date was June 14, 2005. The lecture hall is available for that time. Cesar Zapata suggested that if the weather is nice we have it in the Courtyard. It was decided to book the lecture hall and plan for it there as a rain location.

The LiSA role in organizing the fair would be booking location, organizing the food, and set-up. The communication committee’s role would be publicity and communication with other committees. Mary Caldera is going to get a budget from Diane Turner so we can start to plan for food. She wants at least 6 committees to attend.

We are gearing it to a broad audience with the hopes that it will encourage participation and share knowledge about the various committees at Yale.

RED CROSS BLOOD DRIVE:
Ruth suggested that we have a blood drive for the library in July. It would be held in the Lecture Hall. The idea was met with enthusiam. Ruth is going to get more details and report back.

MUSIC IN THE COURTYARD:
It was decided to table music in the courtyard until July. It would be a good introductory event for a new member as it is a small relatively stress free event to plan.

ACTIVITY SURVEY:
Kathleen spoke with Katie Bauer about setting up an activity survey. The suggestion was made that the staff is over-surveyed at the moment and to wait until later. However the committee thought that it would be a good wrap-up for this year. Kathleen will work on the survey and we will have it sent out soon.

Aubrey asked if we could get a survey or e-mail posted on our web-site. Kathleen will set up an e-mail address for the LiSA committee.

THANK YOU CARDS:
Amanda Patrick bought cards and printing materials and can print out thank you cards as needed.

Kathleen wanted to send thank you cards to all the Nooks and Crannies tour hosts. She will coordinate with Amanda.

HAIRCUTTING DAY:
A proposal was brought to the committee on having someone come in and cut hair. It was determined that it was not a charity event and with the liability problems and logistic difficulties we decided that it was not something that LiSA could endorse.

CHARTER AMENDMENT:
At the next meeting we will vote on amending the LiSA charter to include the clause on supporting New Haven businesses. We need two thirds of the committee to attend for a vote. The meeting is May 5, 2005 at 2pm in SML Rm 410.
If you are not able to attend you can send in a proxy vote.

OTHER BUSINESS AND NOTES:
As the end of the fiscal year is approaching please keep in mind that LiSA will be looking for new members for the next year. An e-mail reminder will be sent out in May letting people know that they can volunteer for the committee. Current members can remind co-workers if they are interested in serving on a committee to check our website.

NEXT MEETING: will be on 5/5/2005 in SML, Rm. 410.