LiSA Minutes
June 2, 2005
SML Room 410

Members present: Diana Quinones, Amanda Patrick, Kelly Shand, Cesar Zapata, Mary Bradway, Kevin Glick, Patrick Butler, Ruth Carruth, Aubrey Novak, Lolly Lee, Bernadette Cioffi.

Members Absent: Kathleen Burns, Stephen Cohen.

Meeting convened at 2:00 p.m.

COLUMBUS HOUSE BOOK DRIVE:
Amanda reported on the success of the book drive. She estimated that about 300 books were collected in the week and a half we ran the drive. The boxes were in the LiSA closet and in the shipping room in preparation for going to Columbus House. Acquisitions at SML had told her that they were going to donate some items as well. Ruth said that the Beinecke box was going to be brought over the next day.

As the intended donation site is smaller than the main site we were satisfied with the amount of books collected.

COMMITTEE FAIR:
The committee fair will take place on June 14, 2005 from 1-3 pm at SML. Either in the courtyard or in the Lecture Hall depending on the weather.

There will be 6 total tables. 5 for the committees that agreed to take part and one for the food. There will be 2 committees at each table.

Bernadette volunteered to help set up at 12:30 and staff the first shift of the table at 1. Cesar said he could help for the entire time. Ruth will take the 1:30-2 shift, Aubrey will take the 2-2:30 shift and Kelly the 2:30-3 shift.

Several suggestions were made about the placement of tables if we need to use the Lecture Hall in case of inclement weather. The agreed upon placement was to use the Memorabilia room for 2 tables and place the other 4 tables inside the Lecture Hall. It was generally agreed that one table with the refreshments would be inside the Lecture Hall.

Patrick told us that the final decision on place would be made on June 13, 2005 on the strength of the weather predictions.

NEW MEMBERS:
The new members of the committee for 2005-2006 are as follows: M&P’s Tara Kennedy from SML. Michael Rush from Beinecke. C&T’s Eva Duszkiewicz from SML, Pamela Clifford from Law and David McMahon from Mudd. There is one open SML M&P slot left and there was a discussion and names suggested about whom to approach to fill that spot.

MEETING WITH DIANE TURNER:
Diane Turner expressed some concern about the amount of time that staff members were spending in LiSA sponsored events over the course of the year. She had heard some complaints from various supervisors about this. She wanted to know should we expand the committee in light of these concerns. It was agreed that with the difficulty in getting members we should keep it at 13.

Some of the concerns might have come early in the year as we had some members leave for personal reasons.

Another concern was that we were not using volunteers who might be interested in helping. A problem with that is the lack of response when we do ask for volunteers in the wider library community.

Some of the events sponsored this year, such as Tsumani Relief and the New Haven Cares Voucher program, were one time events or test events.

We do not see the committee as continuing with the Voucher Program except in a public relations way. Perhaps sending e-mails announcing sales.

There are events that will be discontinued for lack of interest like Theatre Night in December and Weight Watchers at work.

The suggestion was made to spread out the Nooks and Crannies tours over a longer period of time. Starting the spring and going into the fall was a popular suggestion.

With some events as one time and some events being discontinued we are confident that the workload for the committee will be more manageable.

It was also suggested that the committee has more co-chairs for events in order to split the work load more equitably.

NEXT MEETING: June 16, 2005 at SML Room 410 at 2pm.