LiSA Minutes
August 9, 2007
British Art Center - Conference Room

Meeting convened at 2:07 p.m. by Gareth Gibson.

Attending: Gareth Gibson, Barbara Heck, Laura Tatum, Kathryn James, Martha Repp, Soli Johnson, Melissa Van Tine, Daniel Hartwig, Andrew Gray, and Pina Laursen.

STAFF ART EXHIBIT:
Melissa gave a short summary of the exhibit project. Gareth mentioned that Alice Prochaska had sent a note expressing her happiness with the exhibit was in the hallway of Sterling Memorial Library.  Printed copies of the brochure were quickly depleted, but a electronic version should be available on the LiSA website soon.

ICE CREAM SOCIAL:
Kathryn James (co-chair with Sarah Burge) reviewed the August 8th event. The ice cream went quickly and even with the extra tubs included in this year’s total, more tubs should be purchased next year. If hot weather is forecast, then more drinks and coolers should be bought in advance. Kathryn also thanked our vendor (Ashley’s) for their flexibility and effort in making the event successful. The afternoon was made much easier for LiSA members by the great job that the Facilities crew did throughout the day in setting up, maintaining, and breaking down the site. The children seemed to enjoy the clowns and balloons as well as the ice cream. In the future, when the Committee books catering or talent, the proposal should be reviewed by Human Resources before the event. Kathryn suggested that the Committee have a Treasurer for all our events so we could keep better track of monies spent and maximize its impact. Gareth agreed to talk with Diane Turner to see if we could add such a position. Kathryn emphasized that planners needed to be explicitly informed about changes in monetary allocations so that all stakeholders would have a clear understanding about the type and amount of items being purchased or services contracted for a particular event.

WEB PAGE:
Gareth began the discussion by acknowledging the work that David had done towards the web site last year. Gareth asked the members to look at the site before the next meeting and to make suggestions about adding it and/or editing the current content. We will also talk at the next meeting about adding an article about the Staff Art Exhibit to the web page.

COMMITTEE FAIR:
The details for the Fair have not been established, but Gareth has a meeting soon. The Fair, which is an opportunity for Library staff to learn about various Library Committee opportunities, will be held in September or October. Martha and Soli agreed to co-chair this event and to coordinate with LiSA members for staffing the booth in the Sterling Lecture Hall.

 BLOOD DRIVE:
Gareth reviewed the division of responsibilities for the Red Cross blood drive. The Red Cross co-ordinates the activity and brings the necessary equipment and professional staff while LiSA would provide juice, snacks, and volunteer host/hostesses. Laura and Pina will assist Gareth with this endeavor. Our past experience indicates that it is better for potential donors to make an appointment to give blood rather than merely coming to the site during the day.

NOOKS & CRANNIES:
The next Tour will be of the Preservation Department next week. Gareth mentioned that his goal is to have two Tours per month this year. The list of potential locations was passed among the members.

HOLIDAY PARTY:
Melissa and Barbara will co-chair the Holiday Party. The key to a successful event is beginning the preparations early—preferably in September. Kathryn James and Mike Rush have left detailed notes about the event and contact information so planning would go smoothly.

MEETING TIME AND PLACE:
The next meeting will be Thursday, August 23, in the Divinity Library from 2:00 to 3:00 p.m..