LiSA Minutes
April 24, 2008
Kline Science Building

Meeting convened at 2:08 p.m. by Gareth Gibson.

Attending: Gareth Gibson, Barbara Heck, Daniel Hartwig, Laura Tatum, Soli Johnson, and Mary Jo Agata. Melissa had sent a message about missing the meeting to everyone.

NOOKS & CRANNIES:
Gareth reviewed the specifics of arranging a tour of the Elizabethan Club with Mary Jo since she had never done one. Mary Jo will follow up with the Elizabethan librarians to determine if we can do a tour in June. Gareth and Soli are developing a spreadsheet for tours which will allot one-third of the spaces to “pre-signups.” It is hoped that this new mechanism will allow people who are very interested in attending a particular tour to ‘sign up’ at the first possible opportunity while retaining two-thirds of the spaces for staff who would enroll closer to the date of the tour.

The two tours of Peabody arranged by Melissa next week are both fully booked. Laura noted that we will not be able to resume the popular tour of the Ingalls Rink for two years since the facility will be undergoing renovations.

FOOD DRIVE :
Laura will coordinate the next food drive in June. Maryetta had organized a packet of materials outlining the various details of the drive and contacts. Gareth discussed how this type of information will be incorporated into the new wiki (below).

NEW STAFF RECEPTION :
Andrew Gray will be in charge of the New Staff Reception on June 2, 2008 from 3:00 to 5:00 p.m. in the SML Lecture Hall. Barbara mentioned that she had received a complaint about the lack of notice of the fall reception. Laura suggested that a message go out two weeks before, one week, two days, and on event day to ample notice would be received.

RECORDS UPDATE :
Gareth and Soli have been reviewing the archival materials for LiSA and its predecessors in Manuscripts and Archives. They have winnowed out summary documents and the last five years of materials as items with continuing value to the current committee. There were some good posters which we might digitize for the LiSA website.

LiSA OVERHAUL :
Gareth wanted to revise some of the LiSA policies to reinforce the importance of member attendance and reporting planned absences. Earlier, the committee had discussed the feasibility of appointing a treasurer to handle all the LiSA monies instead of each member making separate arrangements for each event. These changes would have to be approved by Diane Turner so Gareth will contact her.

WEB UPDATE :
Melissa made arrangements for us to meet in an internet accessible location next time so we can see the new wiki ‘live.’ Melissa had sent the prototype to committee members prior to the meeting. Gareth and Clayton will be working to see if we can include small video clips of LiSA events on the webpage.

NEW MEMBERS :
After the next meeting, we will decide when the YULIB message inviting applications for LiSA membership will go out.

BLOOD DRIVE :
Pam from Yale Law School had contacted Gareth about assistance from LiSA in coordinating a blood drive. Soli and Mary Jo will coordinate this event.

MEETING TIME AND PLACE:
The next meeting will be Thursday, May 8, 2008 at the Medical Library.