Appropriate Bibliographic and Holdings Record: Archival and Manuscript Collections I. FULLY PROCESSED, FULLY CATALOGUED COLLECTIONS The collection is considered fully processed; no further physical processing or descriptive work is expected. In addition to the Orbis record, there may or may not be a finding aid. If there is a finding aid, the record must have an appropriately worded 555 Finding Aid Available note, as determined by unit practice. Where a finding aid doesn't exist (e.g., some small collections) the Orbis record should contain sufficient information (either in the 351 Organization and Arrangement field, or in the 520 Scope and Content field) to enable researchers and staff to page the material effectively from LSF. In addition, the Orbis record should include all MARC fields deemed appropriate by the cataloging unit. Orbis display code: D Record also present in RLIN: Y For coding samples for Orbis/MARC records see the following: LTYL MORE FLW5872 ORBIS CATALOGING YS67 YL FMT U RT p BL c T/C a DT 08/18/98 R/DT 08/18/98 STAT nn E/L DCF a D/S D SRC d PLACE ctu LANG eng MOD REPRO D/CODE i DT/1 1957 DT/2 1996 035/1: : a (CStRLIN)CTYV95-A186 040: : a CtY |c CtY |e appm 090/1: : |b MS 1664 100:1 : |a Vance, Cyrus R. |q (Cyrus Roberts), |d 1917- 245:00: |a Cyrus R. and Grace Sloane Vance papers, |f 1957-1996 (inclusive) 300/1: : |a 85.50 linear ft. |f (121 boxes, 3 folios) 351/1: : |a Arranged in ten series and two additions: I. Government Service Papers (Kennedy and Johnson Presidential Administrations), 1960-1977. II. Government Service Papers (Carter Presidential Administration), 1976-1981. III. Papers on Professional and Personal Activities, 1957-1992. IV. Grace Sloane Vance Papers, 1957-1989. V. Personal and Routine Correspondence, 1960-1990. 351/2: : |a VI. Photographs, 1958-1988. VII. Scrapbooks, 1961-1980. VIII. Clippings, 1958-1990. IX. Objects and Memorabilia, 1964-1980. X. Audio and Video Tapes, 1963-1980. 545/1: : |a Cyrus R. Vance was born on March 27, 1917 in Clarksburg, West Virginia. He attended Yale University and earned his B.A. in 1939 and his LL.B. in 1942. He began governmental work in 1957 by helping to draft the National Space Act of 1958. In 1961, John F. Kennedy appointed him general counsel and, in 1962, promoted him to secretary of the army. In 1964, Lyndon B. Johnson appointed Vance deputy secretary of defense. After resigning in 1967, Vance was asked by Johnson to ensure federal recovery assistance at the 1967 Detroit riot, and in 1968, to negotiate with Greece and Turkey to avert war in Cyprus. Later that year, he and W. Averell Harriman represented the United States at the Paris Peace Talks on Vietnam. 545/2: : |a Jimmy Carter pointed Vance secretary of state in 1977. After 1980, Vance became involved in many organizations, such as the Council on Foreign Relations, the Center for National Policy, and the Palme Commission on Disarmament and Security Issues. In 1993, Vance and Lord David Owen traveled to the former Yugoslavia as United Nations envoys to advise on peace-making efforts. 545/3: : |a Grace Sloane Vance was born on June 2, 1918 in New York City. She attended Bryn Mawr College and the Parsons School of Design. During the 1960s, she was vice-chairman of the Tom Sawyer Project, which, in association with the Kennedy Center for the Performing Arts, selected children from around the country to create and to paint large panels representing their home states. She also directed Widening Horizons, a project of the D.C. public schools Urban Service Corps, which allowed teenagers to experience governmental and business professions, cultural events, and educational opportunities first hand through job fairs, summer camps, and field trips. During the Carter presidency, Vance traveled to Latin America with First Lady Rosalynn Carter to relate the administration's policies and to foster good will. Throughout the 1980s, she was active in the work of the Foreign Policy Association. 520/4: : |a The Vance papers primarily document Cyrus R. Vance's professional and personal activities. Of particular significance are background materials, correspondence, position papers, and handwritten meeting notes relating to SALT II negotiations between the United States and the Soviet Union; the Camp David Summit and the signing of the Middle East Peace Treaty; diplomatic relations with the Far East, especially China; and negotiations to release the American hostages in Iran. Proposals, reports, handwritten notes, and correspondence provide insight into the dispute between Greece and Turkey over Cyprus in 1967, federal recovery assistance to Detroit after the riot of 1967, and the Paris Peace Talks on Vietnam in 1968. 520/5:8 : |a Governmental statements and commentaries, draft bills, and Senate committee background materials from 1958 document Vance's involvement in the creation of the National Aeronautics and Space Agency (NASA). Extensive files of position papers, project proposals, meeting minutes, reports, publications, and handwritten notes document Vance's involvement with various events and organizations following his resignation from the Carter administration. The collection also contains manuscript drafts used for Vance's book Hard Choices: Critical Years in America's Foreign Policy. 561/6: : |a Gift of Cyrus R. and Grace Sloane Vance, 1993, 1995, 1996, and 1997. 506/7: : |3 Classified documents from Series I-V |a are restricted pending review by the National Archives and Records Administration. 506/8: : |3 Accessions 96-M-152 and 97-M-81 |a are closed until processed. 540/9: : |3 Series VII, Scrapbooks, 1961-1980 and Series IX, Objects and Memorabilia, 1964-1988 |a may be viewed only under the supervision of a senior staff member. 540/10: : |3 Series X, Audio and Video Tapes, 1964-1988 |a may be listened to and viewed by special appointment only. 540/11: : |a Copyright is retained by Cyrus R. and Grace Sloane Vance during their lifetimes. 555/12: : |a Unpublished finding aid is available in the repository. 524/1: : |a Cyrus R. and Grace Sloane Vance Papers. Manuscripts and Archives, Yale University Library. 600/1:10: |a Vance, Cyrus R. |q (Cyrus Roberts), |d 1917- [Other 600 fields deleted for the sake of brevity in this example] 610/22:20: |a United Nations. [Other 610 fields deleted for the sake of brevity in this example] 611/31:20: |a Strategic Arms Limitations Talk II. 630/32:00: |a Camp David Agreements, |d (1978) 650/33: 0: |a Diplomacy. [Other 650 fields deleted for the sake of brevity in this example] 651/42: 0: |a United States |x Foreign relations |y 1977-1981. [Other 651 fields deleted for the sake of brevity in this example] 852/1: : |a Manuscripts and Archives, |b Yale University Library, |e Box 208240, New Haven, CT 06520-8240. 909/1: : |a tape 928: : |a actape YL MANUSCRIPTS Vance, Cyrus R. (Cyrus Roberts), 1917-   Cyrus R. and Grace Sloane Vance papers, 1957-1996 (inclusive). STATUS h DT 08/18/1998 AD none NOTES 001 1T CN |a lsf,mssr |b MS |c 1664 |d 08/18/98    NOTES    ITEM RECORDS 130 LTYL MORE FLZ5461 ORBIS CATALOGING YS46 YL FMT U RT p BL c T/C a DT 10/21/98 R/DT 10/22/98 STAT nn E/L DCF a D/S D SRC d PLACE ctu LANG eng MOD REPRO D/CODE i DT/1 1797 DT/2 1978 006 TYP t ILLUS T/AUD REPRO CONT GOVT CONF 0 FEST 0 INDX 0 FICT 0 BIOG 040: : |a CtY-BR |c CtY-BR |e appm 110:2 : |a G. & C. Merriam Company. 245:10: |a G. & C. Merriam Company archive, |f 1797-1978 |g (bulk 1830-1892). 300/1: : |a 119.49 |f linear ft. (155 boxes) 351/1: : |a Organized into four series: I. Historical File, 1804-1977. II. Letterpress copybooks, 1851-1905. III. Ledgers, 1818-1921. IV. Other Papers, 1797-1978. 545/1: : |a G. & C. Merriam Company, established by George and Charles Merriam in Springfield, Massachusetts, publisher and reviser of Noah Webster's American Dictionary beginning in 1847. 520/2: : |a The archive consists of correspondence, documents, writings, printed material, and photographs documenting the history of the G. & C. Merriam Company. The papers provide insight into the business practices of the nineteenth century publishing and bookselling trade, particularly in Massachusetts, and contain much material on lexicography, the development of American English, and the publishing history of Webster's Dictionary. Principal correspondents include Merriam Company editors Chauncey Goodrich, Noah Porter, William G. Webster, William A. Wheeler, and printers H.O. Houghton & Co. There are both legal and financial records, including contracts with agents and publishers, and opinions of lawyers on copyright issues. 520/3: : |a There are sixty-five letterpress copybooks, as well as numerous account books, daybooks, merchants books, order books, and inventories, documenting the firm's business affairs. Twelve scrapbooks carry examples of the firm's stationery, circulars, advertisements, and clippings. 561/4: : |a Gift of the G. & C. Merriam Company, 1978. 555/5: : |a Finding aid available. 544/6: : |d Associated material: G. & C. Merriam Company Woodcuts and Engraved Plates |a Arts of the Book, Yale University Library. 524/1: : |a G. & C. Merriam Company Archive. General Collection, Beinecke  Rare Book and Manuscript Library, Yale University. 600/1:10: |a Goodrich, Chauncey A. |q (Chauncey Allen), |d 1790-1860. [Other 600 fields deleted for the sake of brevity in this example] 610/8:20: |a G. & C. Merriam Company |x Records and correspondence. 610/9:20: |a H.O. Houghton & Company. 650/10: 0: |a Publishers and publishing |z United States. [Other 650 fields deleted for the sake of brevity in this example] 655/15: 7: |a Account books. |2 aat [Other 655 fields deleted for the sake of brevity in this example] 656/22: 7: |a Editors. |2 lcsh 852/1: : |a Beinecke Rare Book and Manuscript Library, Yale University 909/1: : |a tape 928: : |a actape YL MANUSCRIPTS G. & C. Merriam Company.   G. & C. Merriam Company archive, 1797-1978 (bulk 1830-1892). STATUS h DT 10/21/1998 AD none NOTES |a dms 001 1T CN |a bein,gen |b GEN MSS | c 370 |d 10/22/98    NOTES YL FMT U RT p BL c T/C a DT 01/18/95 R/DT 05/08/98 STAT nn E/L DCF a D/S D SRC d PLACE ctu LANG eng MOD REPRO D/CODE i DT/1 1873 DT/2 1884 006 TYP t ILLUS T/AUD REPRO CONT GOVT CONF 0 FEST 0 INDX 0 FICT 0 BIOG 040: : |a CtY-BR |c CtY-BR |e appm 043: : |a n-us-mt 100:1 : |a Edwards, Horace. 245:10: |a Horace Edwards letters, |f 1873-1884 |g (bulk 1873-1876). 300/1: : |a 0.4 |f linear ft. (1 box) 545/1: : |a Horace Edwards moved from New York to Montana in 1864. He settled Gallatin County, seven miles outside of Bozeman. Henry C. Foster was an old friend who lived in Brooklyn, New York. 520/2: : |a Eight long letters to his friend Henry, each letter around 23 pages long and some letters written over a span of weeks and months. Edwards was well-educated and the letters are full of descriptions of his Montana lifestyle. He describes Bozeman, his ranch, hunting and trapping trips, sensational murders in Bozeman, a visit to Yellowstone, his neighbors, and his daily life, and discusses bachelorhood, guns, and the treatment of Indians. One letter dated 1884 is written from Elk Creek. Four letters accompanied by typed transcripts. 561/3: : |a Purchased from Goodspeed's Book Shop on the William Robertson Coe Fund, 1966. 524: : |a Horace Edwards Correspondence. Yale Collection of Western Americana, Beinecke Rare Book and Manuscript Library. 600/1:10: |a Edwards, Horace. 600/2:10: |a Foster, Henry C. [650 and 651 fields deleted for the sake of brevity in this example] 656/11: 7: |a Ranchers |z Montana. |2 lcsh 852/1: : |a Beinecke Rare Book and Manuscript Library, Yale University, New Haven, CT 909/1: : |a tape 928: : |a actape II. PARTIALLY PROCESSED COLLECTIONS The repository has achieved a minimal level of physical and descriptive control, as evidenced in the wording of a preliminary Orbis record and, possibly, an accompanying finding aid providing preliminary descriptive control at the container level (e.g., preliminary container list.) Further arrangement and description work are required. The Orbis record should include reference to a finding aid if one exists, in addition to at least the fields illustrated in the samples (see below). Units may opt to include more detailed information as they deem appropriate. Orbis display code: D Record also present in RLIN: Y For sample records see the following: LTYL MORE AGN4476 ORBIS CATALOGING YS67 YL FMT U RT p BL c T/C a DT 11/17/97 R/DT 10/06/97 STAT nn E/L 7 DCF a D/S D SRC d PLACE ctu LANG eng MOD REPRO D/CODE i DT/1 1901 DT/2 1994 040: : |a CtY |c CtY |e appm 100:1 : |a Josephson, Leonard Fritz, |d 1901- 245:00: |a Leonard Fritz Josephson papers, |f 1901-1994 (inclusive). 300/1: : |a 57.50 linear ft. 520/1: : |a The papers consist of correspondence; professional, travel, and teaching files; financial and legal papers; printed material; and memorabilia documenting the professional life of graphic artist Leonard Fritz Josephson. 555/2: : |a Unpublished finding aid is available in the repository. 561/3: : |a Gift of the Estate of Leonard Fritz Josephson, 1991, 1992, 1995, and 1996. 600/1:10: |a Josephson, Leonard Fritz, |d 1901- 650/2: 0: |a Graphic arts. 852: : |a Manuscripts and Archives, |b Yale University Library, |e Box 208240, New Haven, CT 06520-8240. 909: : |a tape 928: : |a ACTAPE YL MANUSCRIPTS Josephson, Leonard Fritz, 1901-   Leonard Fritz Josephson papers, 1901-1994 (inclusive). STATUS h DT 08/18/1998 AD none NOTES 001 1T CN |a lsf,mssr |b MS |c 1664 |d 08/18/98    NOTES    ITEM RECORDS 57 LTYL DONE FJE3201 ORBIS CATALOGING YS67 YL FMT U RT p BL c T/C a DT 05/13/94 R/DT 09/29/98 STAT nn E/L 7 DCF a D/S D SRC d PLACE ctu LANG eng MOD REPRO D/CODE i DT/1 1970 DT/2 1994 040: : |a CtY-BR |c CtY-BR |e appm 100:1 : |a Ackroyd, Peter. 245:10: |a Peter Ackroyd papers, |f ca. 1970-1994. 300/1: : |a 27.75 |f linear ft. 520/1 : |a Correspondence, diaries, photographs, printed material and writings. 555/2: : |a Unprocessed collection. Preliminary list is available. For further information, consult the Public Service Desk. 600/1:10: |a Ackroyd, Peter. 650/2: 0: |a Authors, English |y 20th century |x Archives. 852/1: : |a Beinecke Rare Book and Manuscript Library, Yale University. 909/1: : |a tape 928: : |a ACTAPE YL MANUSCRIPTS Ackroyd, Peter   Peter Ackroyd papers, ca. 1970-1994. STATUS h DT 08/18/1998 AD none NOTES 001 1T CN |a lsf,bein |b Uncat MS Vlt |c 1664 |d 08/18/98   NOTES   ITEM RECORDS 27 LSF HOME PAGE Yale University Library Copyright Last modified: 22 November 1999 Comments: danuta.nitecki@yale.edu This file is located at http://www.library.yale.edu/lsf/archival.html