Operating and Service Principles The Off-Campus High Efficiency Shelving Facility (OCSF) is designed to shelve infrequently used library materials economically and to extend significantly the useful life of such materials for the Yale University Library (YUL) System and its readers while at the same time improving the browsability of collections on campus. Sending libraries will retain control of their materials and their circulation parameters, and access to these materials will be provided for readers through daily retrieval and delivery to on-campus service sites. Certain operating and service principles govern the use of the facility by the libraries at Yale; use by other Yale units is negotiable and subject to conditions specified by the Library. The facility is not designed for the storage of non-library materials. Collection Management: OCSF will be used by all library units Infrequently-used materials will be shelved at OCSF All formats and media will be accommodated Responsibility for the physical item resides with OCSF while that item is in its care Material will be shelved according to size and without regard to sending unit or call number Items sent to OCSF will be appropriately represented in Orbis Change or transfer of ownership of material at OCSF will follow established collection management practices Preservation Environment: The environment will be maintained at 50° fahrenheit and 30% relative humidity, which will extend the life of print materials by 275 years Material will be thoroughly cleaned at the facility before processing OCSF will wrap items that pose risks to the maintenance of the facility's environment; appropriate additional preservation treatment should be done by the sending library in accordance with established preservation standards Upon occasion the OCSF will exercise its right to return any item whose physical condition poses a threat to the environment or material shelved there Access to shelving areas is limited to facility staff Measures to safeguard the collection from theft, fire, water, UV light, and other damage will be strictly maintained Circulation: All OCSF material will be retrievable upon reader request Requests will be mediated by Library staff and communicated to OCSF through the YUL circulation system. Readers may initiate requests via a variety of available channels through campus service sites Items requested by readers will be delivered to library service sites within one working day Requests will not be limited to any number, but special arrangements, including the provision of holding shelves at the requesting library, may be needed for bulk deliveries Delivery services will follow the Eli Express model Owning libraries will set circulation parameters for their OCSF material There will be at least two possible circulation status designations to indicate which materials may be retrieved to any library service unit and which may be returned only to their owning library Items with circulation restrictions may be redirected to other library service sites provided there is agreement between the owning and receiving library OCSF material will be charged in Orbis when collected by the requesting patron to assure accountability Advance special arrangements will be necessary to use material at the facility under exceptional circumstances Material will not circulate directly to readers from the facility Management: The facility will be managed as a part of the Yale University Library System OCSF is a high-volume efficiency shelving operation managed in a way that will deliver timely, reliable and equitable service for the Yale University Libraries and its readers Although Orbis may be available at OCSF as a management tool, bibliographic control of materials sent will be the responsibility of the owning library, not OCSF Selection for OCSF will be an on-going responsibility of collection management staff in the YUL To maintain operational efficiencies weeding should take place prior to sending material to OCSF Transfer of materials will be paced to maintain an operationally suitable volume and flow for processing staff. OCSF will establish and periodically review schedule for transfer of materials to it OCSF will furnish management reports to the Library to assist in planning and collection management An operational advisory group will be established to work cooperatively with the facility director to ensure efficient operation, effective communication, and reliable service The facility will operate on a Monday through Friday schedule The facility and its services, as designed, are available to library units that are part of the YUL. In extraordinary situations, other uses of the facility (e.g. for swing space during renovation or construction) may be negotiated, but will require payment of associated added costs. Cost center libraries within the YUL wishing to use the OCSF space or services at levels higher than non-cost center libraries may do so but on terms negotiated with the YUL.  Yale libraries not affiliated with the YUL are welcome to purchase shelving space and  services from the OCSF on a cost-recovery basis. LSF HOME PAGE Yale University Library Copyright Last modified: 16 November 1999 Comments: danuta.nitecki@yale.edu This file is located at http://www.library.yale.edu/lsf/operating.html