Selectors are reminded that the AUL for Collections, by Yale Library policy and practice over the years, is charged with approving the transfer of materials from one collection to another (with the exception of titles needed for reserve which are transferred to CCL from the SML stacks, SML items shelved at Mudd or items from any on-campus collection which circulate from the LSF).

Recently, it was agreed in Collections Development Council that the above policy applies in general to (1) extraordinary requests; and/or (2) transfer of books in quantity, rather than one or two at a time. CDC agreed that a modest number of non-reserve, collection to collection transfers could be done when all the interested parties are in agreement, without receiving individual approval from the AUL. Interested parties could or would include all the affected selectors, the department heads and those responsible for determining whether there is space in the on-campus location to shelve the transferred items.

In order to arrange for transfer from one collection to another, selectors are advised to first return a title from the LSF to its original location. This form is used for that purpose.

Once a title has returned to its original, on-campus location, selectors are advised to consult with all of the interested parties. Once agreement is reached to transfer a title from one on-campus collection to another, the appropriate cataloging unit (the one associated with it's original location) will process the transfer according the established policies and procedures. These are found at: http://www.library.yale.edu/catman/catmaint/transfer4.htm