1.       Selectors choose items to be shelved off-campus in the Library Shelving Facility with great care, but it is always possible that a selector may wish to transfer material permanently from LSF in order to house it as part of an on-campus collection. An annual review of all materials shelved at LSF identifies items that have been returned to campus more than once in the previous year. A list of these materials is then provided to the appropriate selectors with directions detailing a procedure for requesting any or all of these materials to be returned to campus. Selectors, however, have the option of requesting the transfer of materials shelved at LSF at any time. When making such requests, the following procedures should be followed: 

2.       All requests for transfers must be submitted to the LSF Manager via the webform "LSF Transfer to an On-Campus Library.

3.       Requests must include the name and campus affiliation of the person to whose attention the items should be directed.

4.       The request must include a list of barcodes (14 digits typed consecutively) for those items the requester wishes to transfer. 

5.       The request must include the new location and item type for the transferred material.

6.      Upon receipt of a properly formulated request for a transfer via the webform, the LSF Manager will retrieve the material, complete the necessary processing, and return the item(s) to campus within one business day. Items which are transferred will be returned to the appropriate campus library accompanied by both a packing slip and a flag that calls the recipient's attention to its special status (Example: "This Item has transferred From LSF; Route to Divinity Library ATTN: Susan Burdick."). If the item to be transferred has already been requested, retrieved, and delivered to the on-campus library, the LSF Manager will complete the necessary processing and send a transfer notice to the selector or his/her designee via campus mail within one business day. The Manager will also notify the selector or his/her designee via e-mail that the transfer has been completed.

7.       The LSF Manager will change the location and item type for each transferred item to reflect its new location in the OPAC within one business day of the item's transfer.

Questions concerning the procedures for de-accessioning materials should be directed to Michael V. DiMassa, Manager of the LSF at michael.dimassa@yale.edu.

1/07/02                                                                              
Last Rev. 10/11/02
Last Rev. 04/07/03