While university schools, departments, and offices may be placing their publications in selected subject or school libraries on campus, and some departments may have established their own "archives," it is critical that the university archives, the official repository for university records, also receive copies of publications appropriate for the Yale publications collection.

Two copies of each publication should be sent to the university archives. All publications can be sent via campus mail. They should be addressed to the Publications Archivist, University Archives, Sterling Memorial Library. If your publications are regularly mailed through the United States Postal System by an outside vendor or distributor, please add the following address to your mailing lists:

Some university organizations already have an ongoing depository progam in place with the university archives. For those organizations, the current practice with the university archives does not need to be changed. If your office or organization has not been regularly sending publications to the archives, please help establish a complete record set of each publication by sending back issues to the Yale publications collection in the archives as well as current and future issues.

If you are discarding unused sets of Yale publications, whether from your office of from elsewhere in the University, please check with the publications archivist in case you have issues that are missing from the record set in the archives.

Bill Massa serves as the publications archivist for the university archives. If you have any questions concerning publications that are appropriate for adding to the archives or the procedures for doing so, please contact him at (203) 432-1742 or by email at william.massa@yale.edu.