RESEARCHERS :: READING ROOM PROCEDURES
procedures are intended to provide equitable access to Collection
materials in a manner that ensures their preservation. While working
in the Cowles Reading Room, please adhere to directions given by
the Reading Room staff and observe the following:
- Only registered researchers may have access to collection material.
Registered Readers will wear a daily pass and will identify themselves
to the staff member in the Reading Room before beginning any research.
- Readers are required to leave all personal property in lockers
provided for that purpose. Oversize items, which cannot fit in
the lockers, must be left with the public services assistant in
the reading room.
- With permission of the archivist, Readers may bring materials
for reference into the Reading Room.
- Pens, indelible pencils, and note pads or other personal papers
are not permitted in the reading room. The Collection provides
the Reader with 8 1/2" x 11" loose paper and pencils
for note taking. We also permit the use of loose note cards up
to 5? x 8?, laptops, cameras, and tape recorders for note taking.
Any carrying cases must be left in the lockers.
- Readers may browse the bookcases on the first floor, but we
limit access to the mezzanine to the staff of Manuscripts and
Archives. Aside from the materials located on the first floor
of the reading room, all materials must be paged for researchers
by the Collection staff.
- Readers will submit a call slip for all materials, including
those they remove from the shelves on the first floor.
- Readers may select any open seat in the Reading Room, but at
the discretion of the staff, some materials must be used at the
reading table closest to the Reading Room counter.
- Readers may have one box or volume at their reading table at
a time and no more than ten boxes or volumes in the reading room.
- Because materials are unique and can be fragile, Readers must
handle them with great care. They may remove only one folder from
a box at a time and they must maintain the original order of the
folders in the box and materials in the folder. If materials appear
to be misfiled or if there are other questions about the proper
handling of materials, please consult a staff member. Materials
may not be removed from folders for any reason. No marks may be
added or erased, and no tracing or rubbing is permitted.
- Collection materials are non-circulating and may not be removed
from the Reading Room for any reason without prior authorization.
- Readers should rewind any microfilm or audio or videotapes
used before returning them to their cases.
- When Readers are finished with items, they should affix a completed
blue Return/Hold slip. If a Reader plans to return to continue
using the material, s/he may ask that the item be held for a limited
period of time by noting that on the slip.
- As a courtesy to other Readers, please refrain from loud conversations
or transcribing and turn the ring off cell phones. Readers must
leave the Reading Room to make or receive telephone calls.
- Readers needing reproductions of finding aids or items in the
Collections should speak with the public services assistant in
the Reading Room. We reserve the right to refuse to reproduce
an item when such reproduction might cause injury to it or when
donor or copyright holder restrictions apply.
- Readers leaving the reading room must show the reading room
assistant any materials they are taking with them. We reserve
the right to search any notes or belongings.
- Researchers must remove all personal belongings from the department
at the end of day and return the daily pass to the staff member
in the reference center.