|INFORMATION FOR YALE OFFICES :: RECORDS SCHEDULES
In an effort to preserve
and maintain its history, Yale University seeks to retain certain documentation
concerning the recruitment and admission of students at Yale.
Specific topics of interest include:
- The academic record and qualifications of students who were admitted to and entered Yale;
- The cultural, and geographical backgrounds of students who applied and were admitted to Yale;
- Development and
implementation of directives, policies, and procedures used to guide
the recruitment and admissions processes; and
- Summary analysis of applicant pools, admitted students, and the entering student body.
requiring temporary retention for legal purposes
| Archival records
(Permanent records should be transferred to the Archives.
Please arrange timing and frequency of records transfer with Archives
- Admission reports
and other summary information relating to student admissions, which
may be used for control, planning, or review
- Lists of admitted students
- Meeting minutes
and supporting materials documenting the development of admission and
recruitment policies and procedures, and the admission process
- Policies and procedures for admissions and recruitment
- Publications, videos, and other promotional materials used for recruitment (2 copies)
- Statistical and
demographic analyses of the applicant pool, admitted student body, and
entering freshmen clas students
- Student admission
records for admitted students who attended Yale, including applications
and supporting materials
- Subject files and correspondence of directors of admissions and recruitment
Office of record
Provosts, deans, admission officers, and registrars
maintain the record copy of documentation about admissions and recruitment.
Individual units that are not responsible for the creation of such
records, but that maintain duplicates of such works or related materials,
should destroy these files after they are no longer needed.
otherwise noted, destroy 7 years following active use or fiscal year of
creation, whichever is later.)
- Student admissions
records for students who were denied admission or did not enter. Destroy
3 years after admissions process is completed.