INFORMATION FOR YALE OFFICES :: RECORDS SCHEDULES
In an effort to preserve
and maintain its history, Yale University seeks to retain certain documentation
concerning methods used to safeguard against destruction incurred from fire
and other disasters at Yale. Specific topics of interest include:
- Establishment and implementation of fire protection policies and procedures;
- Management and handling of emergency situations; and
- Efforts to inform and educate the Yale community about fire and disaster prevention.
Archival records
(Permanent records should be transferred to the Archives.
Please arrange timing and frequency of records transfer with Archives
staff.)
- Regulations and codes
- Policies and procedures
- Investigation files concerning fatalities
- Disaster recovery records
- Annual reports
- Topical files of the university fire marshal, police chief, and secretary
- Publications regarding fire and disaster policies and procedures (2 copies)
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Office of record
The office of Environmental Health and Safety,
the university fire marshal, the police chief, and the secretary maintain
the majority of documentation on fire and disaster-related accidents.
Individual offices that are not responsible for the creation of such
records, but that maintain duplicates or related materials, should
destroy these files after they are no longer needed. |
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Non-permanent records
requiring temporary retention for legal purposes
(Unless
otherwise noted, destroy 7 years following active use or fiscal year of
creation, whichever is later.)
- Routine building inspection records. Retain until superseded.
- Fire alarm installation and maintenance records
- Emergency response plans. Retain until superseded.
- Disaster inspection records. Destroy after 10 years.
- Regulation and code violation records
- Investigation
files that do not concern fatalities. Destroy 3 years after completion
of activity.
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