PUBLIC RELATIONS: GOVERNMENT / COMMUNITY RELATIONS

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In an effort to preserve and maintain its history, Yale University seeks to retain certain documentation concerning Yale's relationships with federal, state, and local governments; the New Haven community; and professional communities and organizations.  Specific topics of interest include:

• Relationships between Yale and New Haven, including Yale's taxation status, Yale's interest and involvement in New Haven politics, Yale's programs to benefit the New Haven community and promote urban revitalization, and liaisons and partnerships between Yale's academic programs and institutions in the community;
   
• Planning and policy development for Yale's real estate in New Haven;
   
• Contributions to public service programs locally or nationally on the part of Yale organizations or faculty;
   
• Yale's interest and involvement in state and federal legislative, regulatory, and public policy matters affecting Yale and higher education;
   
• Yale's efforts to secure governmental funding for its research and programs;
   
• Yale's interest and involvement in education associations and inter-university task forces; and
   
• Relationships between Yale and professional communities and organizations.
   

Archival records (Permanent records should be transferred to the Archives.  Please arrange timing and frequency of records transfer with Archives staff.) Annual reports from university units or initiatives that interact regularly with governmental bodies or local communities   Meeting minutes and supporting documentation relating to government and community relations   Mission, goal, and strategy development from university units and initiatives that interact regularly with governmental bodies or external communities   Photographs documenting Yale's initiatives and programs that impact local communities   Policies and procedures for community and governmental relations   Position statements and related records concerning Yale's stance towards legislative or public policy matters   Publications from university units that interact regularly with governmental bodies or external communities (2 copies)   Topical files and correspondence of the president, vice president and director of New Haven and State Affairs, the assistant vice president for urban policy development, the assistant vice president for education and governmental affairs, the assistant vice president for community relations, the vice president and general counsel, the associate vice president for federal relations, provosts, and the School of Medicine's Office of Government and Community Affairs

Office of record Yale's Office of New Haven and State Affairs, the Office of the Secretary, the Office of General Counsel, the Office of the President, the Office of the Provost, the School of Medicine's Office of Government and Community Affairs, and programs that regularly interact with the community, such as the Public School Partnership and Yale Athletics' Community Outreach Program, maintain the record copy of documentation concerning Yale's relationships with governments and communities.  Individual units that are not responsible for the creation of such records, but that maintain duplicates of such works or related materials, should destroy these files after they are no longer needed.

• Lobbyist records including registration forms, expenditure reports, and related materials
   

• Copies of pending or approved legislation
   
• Legislative bill tracking and review records
   
• Routine correspondence
   
• Working papers and drafts