|INFORMATION FOR YALE OFFICES :: RECORDS SCHEDULES
University does not seek to retain permanent documentation concerning individual
graduate and professional student teaching and research assistants, although
many records must be kept for long periods of time to satisfy administrative
and legal requirements.
| Non-permanent records
requiring temporary retention for legal purposes
otherwise noted, destroy 7 years following active use or fiscal year of
creation, whichever is later.)
- Employee accident and safety records
attendance and timesheet records, as
defined by Yale
benefits records, as
defined by Yale
- Employee eligibility verifications (I-9 forms)
- Employee grievances
medical records, as
defined by Yale. Destroy 30 years after employment ends.
- Employee payroll records
personnel files, as
defined by Yale, including letters of recommendation and teaching
evaluations. Destroy 30 years after active life of the records.
- Employee safety training records. Destroy 30 years after employment ends.
- Employee testing and training records
- Foreign citizen employment records. Destroy 10 years after employment ends.
- Search files. Destroy 3 years after a candidate was hired.
hazardous, or radioactive substance exposure records. Destroy
30 years after appointment ends.
Office of record
The Faculty of Arts and Sciences Business Support
Center, the Graduate School Teaching Fellow Program Office, the Department
of Human Resource Services, Environmental Health and Safety, the Office
of International Students and Scholars, Employee Health, and individual
academic departments maintain the record copy of documentation about
individual graduate and professional student teaching and research
assistants. Individual units that are not responsible for the
creation of such records, but that maintain duplicates of such works
or related materials, should destroy these files after they are no
(Destroy following their immediate administrative