INFORMATION FOR YALE OFFICES :: RECORDS SCHEDULES
In an effort to preserve
and maintain its history, Yale University seeks to retain certain documentation
concerning security issues and activity in the Yale community. Specific
topics of interest include:
- University compliance with local, state, and federal laws and regulations;
- Establishment and implementation of security measures; and
- Interaction with the city of New Haven and other regional law enforcement agencies.
Archival records
(Permanent records should be transferred to the Archives.
Please arrange timing and frequency of records transfer with Archives
staff.)
- Laws and regulations
- Annual and special reports
- Weapon permits
- Fatal accident investigation records
- Homicide records
- Missing persons records (unsolved)
- Unidentified bodies records
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Office of record
Yale's offices of the university police chief,
the Yale College dean, and the secretary maintain the majority of
documentation on police and security concerns. Individual offices
that are not responsible for the creation of such records, but that
maintain duplicates or related materials, should destroy these files
after they are no longer needed. |
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Non-permanent records
requiring temporary retention for legal purposes
(Unless
otherwise noted, destroy 7 years following active use or fiscal year of
creation, whichever is later.)
- Arrest records
- Calls for service. Destroy after 2 years.
- Case investigation records concerning non-fatal incidents. Destroy after 10 years.
- Emergency response plans. Retain until superseded.
- Felony records. Destroy 10 years after resolution.
- Infractions committed on Yale grounds. Destroy 10 years after resolution.
- Intelligence files. Destroy after 13 months.
- Misdemeanors/summons. Destroy 10 years after resolution.
- Missing persons records (solved). Destroy 10 years after resolution.
- Parking violation records. Destroy 1 year after resolution.
- Regulation and code violation records
- Sex crimes. Destroy 10 years after closure of investigation.
- Violations (decriminalized)
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