INFORMATION FOR YALE OFFICES :: RECORDS SCHEDULES
In an effort to preserve
and maintain its history, Yale University seeks to retain certain documentation
concerning students' academic work at Yale. Specific topics of interest
include:
- The final products of doctoral research or work;
- Recognized achievements of undergraduate and graduate research; and
- Graduate and
undergraduate research contributing to the body of knowledge regarding
the history of Yale or New Haven, Connecticut.
Archival records
(Permanent records should be transferred to the Archives.
Please arrange timing and frequency of records transfer with Archives
staff.)
- Dissertations.
Transfer only if the school or department does not maintain the record
copy.
- Prize-winning senior essays
- Senior essays or master's theses concerning the history of Yale or New Haven
- Terminal master's
theses. Transfer only if the school or department does not maintain
the record copy.
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Office of record
Academic departments, professors, instructors,
and teaching assistants maintain the record copy of documentation
concerning students' academic work. Individual units that are
not responsible for keeping such records, but that maintain duplicates
of such works or related materials, should destroy these files after
they are no longer needed. |
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Non-permanent records
requiring temporary retention for legal purposes
(Unless
otherwise noted, destroy 7 years following active use or fiscal year of
creation, whichever is later.)
- Senior essays that did not receive any awards
- Senior essays that do not concern New Haven or Yale
- Students' examinations
(excluding graduate students' qualifying or comprehensive examinations),
tests, term papers, lab records, and homework records. Destroy 1
term following the completion of a course if the student's grade is
not contested. If the grade is contested, destroy once grade is
resolved.
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