Yale University Library home page link link to yale library homepage


Policies and procedures for reproduction of rare materials

Research Tools

Copyright Policy | Copy Procedures & Timeline | Pricing | Contact


Copyright Policy

The Music Library will reproduce manuscripts, scores, and photographs from the collection, in compliance with the fair use clause of United States copyright law. When requesting a reproduction, the patron must fill out and sign a permission form which verifies their understanding of this policy. Reproductions are to be used for research purposes only, and are not to be sold or deposited in another repository. The library’s sale of a reproduction does not grant authorization for publication or performance. It is the patron’s responsibility to obtain permission to publish from the copyright owner.


Copy Procedures and Timeline

As many of our materials are fragile, please note that reproductions will be supplied only when it does not endanger the condition of the item. Processing time generally runs 4-6 weeks. Items that require special handling may require further processing time.

Each copy order will include a $15 retrieval fee. This fee covers 1/2 hour of staff time assisting patrons at a distance in identifying materials to reproduce. Time spent beyond 1/2 hour will be billed to the patron as research assistance, at $25 per hour.




bullet   Visiting researchers $0.30 per page
bullet   E-mail or phone inquiries: $0.30 per page
bullet   Yale faculty, staff and students: $0.10 per page


Copies from Microfilm:

bullet   If the item has already been microfilmed, copies are $0.30 per page.
bullet   If the item has not yet been microfilmed, copies are $0.60 per page.


bullet   $25 per image for original scans
bullet   $15 per image for previously scanned images
bullet   $1 per page for pdfs


Shipping Fees:

bullet   Shipping fees will be charged to the patron. All domestic orders will be shipped UPS; international orders will ship USPS, unless otherwise indicated by the patron.



Payment can be made by Visa or Mastercard. Please click here to download a credit card payment form.

Checks must be in U.S. dollars, drawn on a U.S. bank. Checks should be made out to Yale University and forwarded to:

Emily Ferrigno, Public Services Assistant
Irving S. Gilmore Music Library
130 Wall Street P.O. Box 208240
New Haven, CT 06520-8240