General observations:
Voyager makes available through drop down menus information needed to complete an
order where Notis would require going to another file or screen.
Notis allows revisions as you work in the Acquisitions module, while Voyager only allows revisions to the bibliographic record in the Cataloging module.
Notis requires that a bibliographic record exists before an order is created. In Voyager, a purchase order is created first before the bibliographic record. Voyager uses labels for fields while NOTIS uses MARC tags. (i.e., LCCN vs 010)
Notis requires that a purchase order has to be sent once created.
Purchase orders can be created, saved and then sent in batches in Voyager.
| FUNCTIONS: | VOYAGER | NOTIS: |
| Create an Order | ||
| Bibl. Rec. No. | Systems generated, numeric i.e. 24630 | Locate or create a Bibl. Record Systems generated, alphanumeric I.e. adk4521 |
| Ord and Rec Unit |
Choose and click from dropdown menu. These are referred to as "hppening locations" and consists of the function in small letters "acq" and the name of the unit in capital letters "SSL" i.e. acqSSL
SITE = order generating site |
Display the Copy Holdings Record |
| Purchase Order no. |
Systems generated, independent of Bibl. Rec. no. |
Systems generated, bibliographic record no. plus the prefix, i.e. 001adk4521 |
| Vendor Code |
Click choice from drop down menu |
Search in Vendoweb; copy code to form |
| Currency Code |
Click choice from drop down menu |
CUR |
| Fund Code |
Do an access search |
FC |
| Fund Code Display |
EACGEN Monographs |
EACGEN02 |
| Physical Medium |
Click on Leader; from drop down menu, choose Type of Record |
MED = GMD/SMD codes found in MARC formats |
| Payment Method |
TYPE - firm order, approval, contin., gifts, exchange... |
XPM coded as a, g, e, etc. |
| Selectors Initials |
Entered in REQUESTER |
L1 |
| Pay an Invoice |
"Create invoice" can only be done after finding PO and highlighting items to be paid. System supplied invoice no. is changed to vendor supplied invoice no. The system sends warnings before the "approve" command is accepted. |
CINV can be done independent of the OPR. System supplied invoice no. cannot be changed. Vendor invoice no. is added. Payment is posted on OPR. "Approve" command is accepted without further warnings. |
| Memos to Vendors | ||
| Claims |
Free text allowing for more characters.
We have not recieved v.2: no.1 of this title. |
Expolding Codes sumi=v2.: no.1 "Our records indicate we regularly receive the above title on our subscription. We have not yet received v.2: no.1" rac= |
| Returns |
"We are returning this book..." |
"We are returning..." |