Interim Workflow Phase II
5 June – 23 June
will Voyager cataloging start?
Over the weekend of 1-2 June Endeavor reloaded our
database to correct a problem with fixed field data in a portion of our
data. We will review records today. If
the data is clean, and if we feel we have conducted an adequate review, SML
Cataloging will come up on Voyager on Wednesday, 5 June. If the data is not clean, or if we feel we
need more time to review this second database reload, we will delay the start
of Voyager cataloging by a day.
cataloging comes up, you will all be using the same generic logon. You will be given a personal logon when the
Business Office finishes their data-entry.
The generic logon on will restrict functions (e.g., deleting records)
that should not be done during this period.
Workflow II Highlights:
All the NOTIS record changes that have been saved on
printouts for later updating in Voyager can now be updated. Your department should have procedures in
place for record updating. Will
everyone update the Voyager records?
Will only designated staff complete these updates?
- New NOTIS record
changes still need to be made in Voyager per the workflow guidelines. Your department will want to decide
whether to batch these printouts, or have Cataloging and Acquisitions
staff makes them immediately in Voyager.
Remember, you can cut-and-paste from NOTIS to Voyager.
Do NOT search for records by OldYale, Film or
accession-like call numbers in Voyager to find the records that need to be
updated. The customized OldYale (and
“other”) call number index has not been installed. It will be installed with rel 2001.1 later in June.
- Cataloging can be
finished in Voyager for records in the NOTIS keyrange A-V. BUT – if the item is not represented in
NOTIS with a barcode and a call number it cannot be forwarded for
preparations work and for shelving.
Material fully cataloged on Voyager that is not barcoded and that
does not have a call number in NOTIS should be held in your department’s
designated areas. Consider exceptions (e.g., non-circulating material)
carefully. When in doubt,
ask! When still in doubt finish
the cataloging in Voyager and in NOTIS.
- Material that is
cataloged in Voyager only (i.e., material that got its start in Voyager
and is not represented by a record of any kind in NOTIS and does not have
a NOTIS key in the 035) should always be held in your department’s
designated areas. Exceptions apply
to BAC, BRBL and MSS/A, only.
- Material in the A-V
keyrange that has cataloging finished in Voyager will NOT be status
tracked because Voyager circulation is not up yet. Remember the History
tab to find out when the material was updated if you are looking for a
- Public Services staff –
be aware that from now until July 16th when WebVoyage goes
live, some material will be in Voyager only. This is especially true about checkin record. Orbis.library.yale.edu will become
available when Cataloging in Voyager goes live to enable checking in both
- All work may continue
on X range records in NOTIS. If
the material is represented by an X range record you do not have to finish
the cataloging in Voyager. You may
continue to catalog it in NOTIS.
- No changes to
circulation workflow during Phase II.
Orbis2 Implementation Site