Orbis2 Location subgroup meeting notes
October 5th, 2001
Audrey distributed a spreadsheet of location codes and the number of times each has been used as a copy statement location, an item location, temp location or dept code. Still to be added to the spreadsheet are the number of times these codes occur in inactive records. It's clear from what we have that we can eliminate over 100 unused codes and probably many rarely used codes. This spreadsheet gives us the information we need to talk to our libraries about their codes. Audrey will complete the spreadsheet early next week.
From our investigation of our location code assignments, we identified 4 definite reasons why a location code should be defined. These reasons are:1) To identify a physical location (e.g., room 512, Reading Room, Microtext Room)
We identified 3 additional reasons that might be issues when defining locations. These are:1) To identify format. Many libraries have format specific location codes. We think this might be because non-book material circulates differently from book material. When reviewing location codes with libraries we will explore the need to retain locations that are format specific.
Once the spreadsheet is finished, we decided we would divide the libraries between us and then talk to each library about their location codes. Audrey will prepare an introduction so we are not going in cold.
Note that LMC members are already aware of our work as a result of an Orbis2 update.
Audrey will follow-up with Endeavor with our question about assigning item types for materials that do not have item records. What happens during conversion?
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