SEARCHING GUIDELINES - __________________________________________________________________________________________
1. The following Resource Files should be used for searching when the title is not yet in ORBIS.
a) LCDB - has records from the Library of Congress - updated weekly.
b) RLIN - has member, vendor, Library of Congress and foreign library
records - continuous update.
c) OCLC - is bigger than RLIn and has one record per title.
2. Pre-order searchers and post-order receivers should prefer using:
a) OCLC for Africana and Latin American titles.
b) RLIN for Art materials.
3. The following is the preferred sequence for searching databases in pre-order
and/or receiving units:
a) ORBIS - search by ISBN, title, author - Stop. Duplicate title/order in hand.
b) LCDB- search by ISBN, title, author - Stop. Derive record.
c) OCLC - search by ISBN, (non-English material) - Stop. Derive record.
d) RLIN - search by title - Stop. Derive record if found. Create a provisional
if negative result.
4. Access points - 1XX, 245, 4XX, 7XX should be carefully checked. Headings
should be verified. Accept LC headings unless there is information to the
contrary in ORBIS.
5. Proper filing indicators should be used [the=14; a=12, etc].
6. Proper punctuation and delimiters [represented here by the $ sign] should be
used in required fields:
020:: International Standard Book Number (ISBN)
100:: Author's name, $d for
245:: Title : $b[sub-title] /$c statement of responsibility.
246:: Alternate title (follow guidelines for indexing).
260:: Place : $b publisher, $c date of publication.
300:: 260 p. :$b ill. ; $c 24 cm.
440:: Series statement ; $v [volume number]
700:: Use for editors, when there is no main entry [same as 100 field]
7. Staff in acquisitions should not:
a) Catalog volumes for Multi-Part-Monographs.
b) Update volume holdings for Multi-Part-Monographs.
c) Derive authority records from utilities to ORBIS.
8. Local subject headings (690) should not affect Acquisitions staff.
The local subject heading – 690:04: Staff Resource Library should be used
for Staff Resource Library materials.