ACQUISITIONS DEPARTMENT
SEARCHING
GUIDELINES -
__________________________________________________________________________________________
1. The following Resource Files should be used
for searching when the title is not yet in ORBIS.
a) LCDB - has records from
the Library of Congress - updated weekly.
b) RLIN - has member,
vendor, Library of Congress and foreign library
records -
continuous update.
c) OCLC - is bigger than
RLIn and has one record per title.
2. Pre-order searchers and post-order receivers
should prefer using:
a) OCLC for Africana and Latin
American titles.
b) RLIN for Art materials.
3. The following is the preferred sequence for
searching databases in pre-order
and/or receiving units:
a)
ORBIS - search by ISBN, title, author - Stop. Duplicate
title/order in hand.
b)
LCDB- search by ISBN, title,
author - Stop. Derive record.
c)
OCLC - search by ISBN,
(non-English material) - Stop. Derive record.
d)
RLIN - search by title - Stop. Derive record if found. Create a provisional
if negative result.
4. Access points - 1XX, 245, 4XX, 7XX should be carefully checked. Headings
should be verified. Accept LC headings unless there is
information to the
contrary in ORBIS.
5. Proper filing indicators should be used
[the=14; a=12, etc].
6. Proper punctuation and delimiters [represented here by the $ sign] should be
used in required fields:
020:: International Standard Book
Number (ISBN)
100:: Author's name, $d for
birth/death dates.
245:: Title : $b[sub-title] /$c
statement of responsibility.
246:: Alternate title (follow guidelines for indexing).
260:: Place : $b publisher, $c date of
publication.
300:: 260 p. :$b ill.
; $c 24 cm.
440:: Series statement ; $v [volume number]
700:: Use for editors, when there is
no main entry [same as 100 field]
7. Staff in acquisitions should not:
a) Catalog volumes for Multi-Part-Monographs.
b) Update volume holdings
for Multi-Part-Monographs.
c) Derive authority records from utilities to ORBIS.
8. Local subject headings (690) should not affect Acquisitions
staff.
The local subject heading – 690:04:
Staff Resource Library should be used
for Staff Resource Library
materials.
04/17/02- Revised