Cat Memo No. 5
number of fields migrated from Notis (or RLIN for CJK records) and are no
longer valid in Voyager. These
fields must be deleted before you can complete cataloging or update the
record in any way. Fields and
subfields to delete are:
090 |h and |I
- It is
important to remember to always use the Voyager delimiter sign (F9) and
not the NOTIS | symbol. If you use
the NOTIS symbol, it affects searching and indexing in call numbers it
corrupts the display and creates an error when printing the call number
Field - when loading bib records received from MARS, the Voyager loader
automatically adds the Voyager ID in the 035 field. You must edit
out this Voyager 035 field when using the "Record>Make a
Copy" command when creating records for variant editions.
loading updated authority records received through MARS (or when importing
auth records locally), the Voyager authority record merge profile causes
some information in 64X fields in series records to be duplicated.
Staff should be aware of this and not get confused by it. Review the
description of the problem and example:
Endeavor loader program did not re-order fields as part of the migration.
All bib fields migrated exactly in the same order. So, for example, a
provisional-level NOTIS record that had a 949 tag followed by a 970 tag
migrated to Voyager with a 948 field followed by a 700 field.
910:1 : |a Parker, Louis Napoleon, |d 1852-1944
924:14: |a The monkey's paw, |b a story in three scenes.
926:0 : |a New York : S. French; [etc., etc., c1910].
949/1: : |a 910 corrected sml,dbm 11/91
970/1:10: |a Jacobs, W. W. |q (William Wymark), |d 1863-1943.
035 __ |9 PAX3838YL
100 1_ |a Parker, Louis Napoleon, |d 1852-1944
245 14 |a The monkey's paw, |b a story in three
260 0_ |a New York : S. French; [etc., etc.,
948 __ |a 910 corrected sml,dbm 11/91
700 10 |a Jacobs, W. W. |q (William Wymark), |d
number labeling problems:
- If you change a location in
the MFHD record, you must also change the location in the item
record. Keep this in mind for all the books ordered for SML and
selected for CCL.
- You must use a delimiter sign
-- the pike (|) in a call number does not work!
- Do not insert a space between
a decimal point and the cutter number (The Decimal point will print on a
line by itself)
- Remember the new oversize
instructions: + and OVERSIZE at the end of the call number
- Make sure there is a call
number in the 852 |h and |i fields when you finish cataloging
- A number of books were
cataloged in NOTIS when they should have been cataloged in Voyager--and
their records did not migrate to Voyager! They will need to be
cataloged again in Voyager.
- When entering call numbers in
MFHD field 852, use Ctrl-N whenever possible to ensure that the call
number delimiters and spacings are entered correctly, and that letters and
digits are transcribed accurately. Catalogers who add new LC
classification call numbers to original or member records should be
entering the call number in 050 _4 in the bibliographic record; ctrl-n
will copy this number exactly into the MFHD 852 and translate $a and $b to
$h and $i.
- It a title was cataloged in
NOTIS on an A-V range record after the initial bibliographic load, the
full catalog record did not migrate to Voyager. The record must be recreated manually in Voyager. If there was a charge attached to the
record, the charge also did not migrate.
- Item record fields are
exclusively for the use of typical enumeration and chronological
data. The free text note should
not be used at this time.
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