Orbis2 Location Group
November 9th, 2001
Audrey gave a brief tutorial to members about how to navigate through the NOTIS tables (lsys). Location group members have access to the orbdev7 version of these tables. Any member not present at today's meeting should contact Audrey to arrange a tutorial.
ACTION ITEM (DUE BEFORE THANKSGIVING):
Members should review the breakdown of loan codes by location for their assigned libraries. Check the breakdown for Active (status=A) items. Check the lsys tables to see what the circ policies are for those location + loan code combinations.
Typically you'll find a loan code breakdown where the majority of the items share the same code, but several other loan codes have been used for smaller numbers of items. Like this:
norm big number
bldg small number
rstr really small number
othr yet another small number
And when you check the circ situations you might find that bldg and rstr aren't in the tables - only norm is defined and it circulates only to departmental patrons.
What seems obvious when you look at the numbers is that the small counts represent mistakes. Your mission is to contact your libraries and find out if, in fact, they are mistakes. One important note -- loan code othr is not a mistake. It is used by libraries to create exceptions to the normal circulation situation.
If your assigned libraries agree that they spurious loan codes are mistakes, find out what is the correct loan code, e.g., should they all be treated like norm.
Here is an example from one of my libraries:
Loc = ksl,per (Kline Peridicals)
Breakdown by loan code =
I suspect that Kline does not really want to use both jour and norm for this location. I also suspect that with a turnover in staff or some oother event, they switched from using one to the other. If they confirm that they only want to use one loan code for this material, e.g., jour, we can correct all the other loan codes during the migration by setting up the NOTISloc+loancode-to-itemtype+Voyloc mapping correctly, e.g., like this:
NOTIS LOAN ITEM VOYAGER
LOC CODE TYPE LOC
ksl,per bldg jour ksl,per
ksl,per jour jour ksl,per
ksl,per norm jour ksl,per
ksl,per othr other ksl,per
That would correct over 20,000 data entry problems!
Contact Audrey if you have any questions about this loan code assignment.
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