ORBIS2 MMG MEETING NOTES

15 May 2000, 1-2:30pm, SML 409

PRESENT: paul.conway@yale.edu, scott.bennett@yale.edu (Chair), susan.crockford-peters@yale.edu, frederick.martz@yale.edu, danuta.nitecki@yale.edu, audrey.novak@yale.edu, ann.okerson@yale.edu, alan.solomon@yale.edu, joan.swanekamp@yale.edu, richard.szary@yale.edu

ABSENT: cesar.rodriguez@yale.edu,

AGENDA ANNOTATED WITH MEETING NOTES:

1. Establish Work Groups to propose evaluation criteria for Orbis2 (Audrey & Scott:35 mins)

- Review purpose of these Work Groups

- Consider the charge, membership and number of these groups

- Set timetable for the creation of the Work Groups and the completion of their work

- Charge Scott and Audrey with appropriate next steps.

The MMG first considered the nature of the products that the work groups will produce. They decided that the groups will create both a general description of the automation environment in which we want to work as well as a checklist of specific system requirements that are weighted on some kind of needs scale (essential, highly desirable, nice to have).

The MMG next discussed the kind and amount of organizational learning we mean to foster through the work groups. The MMG members shared a strong interest in advancing cross-functional thinking about criteria. To that end the MMG discussed forming seven cross-functional Work Groups. Each group's focus is indicated below.

Group 1: Readers, i.e., how users approach the system

Group 2: Record creation, maintenance and management

Group 3: Library management, i.e., staff reports, queries and data views

Group 4: Data exchange, i.e., import, export

Group 5: System structure, security, operations

Group 6: Linking to external resources

Group 7: Vendor's business environment with an emphasis at this time on service

For each group, MMG members are drafting charges, identifying candidates for leadership roles, and suggesting general membership.

NEXT MEETINGS

- May 23, 11:00-12:30

- June 6, 12:00-1:30