KW and Phrase Searching

No. Reader's criteria text/Situation Name Situation Description Objective No. Notes Rank In Orbis ? YUL to supply records for database?
  OPAC Access/ Display/ Navigation              
                 
1 Interface screens can be customized by the library system, both in terms of visual design and functionality. Demonstrate customization of the OPAC interface, including forms (e.g., drop-down menu search boxes), order of MARC fields, as well as general instructional text, page constant headers & footers, etc. Are there limits to what can be customized down to the unit level? By MARC format? Customization of various page elements is possible, easy, and uses non-proprietary tools 1   Essential No N
2 Interface screens can be customized by libraries within system (e.g., Medical Library-specific version that differs from other Yale library versions) Show how a branch library might customize the OPAC interface to include unit-specific header, drop-down menu options, and unit-specific instructions/text Customization of various page elements is possible and easy at the unit level. 2   Important No N
3 The following alternative interfaces are always available in the web environment: __ Menu __ Command line (text input) __ Graphically driven (mouse) __ Function key alternatives to mouse action Show a basic search, then refine it, display results, and print results, using each of the following methods: __ Menu __ Command line (text input) __ Graphically driven (mouse) __ Function key alternatives to mouse action The following alternative interfaces are always available: Menu, Command line, Graphically driven, Function keys 3   Essential Yes N
4 The system has comparable functionality with various browsers (e.g., Netscape, IE, text-based interface) Show OPAC default display and execute search and display of a group of records using Netscape, IE, and a text-based browser Comparable functionality with various browsers 4   Essential Yes N
5 The reader can utilize web browser navigation buttons while in OPAC Show a "back" function using buttons in the interface and those present in the browser (for Netscape, IE and a text-based browser, e.g., Lynx) Web browser navigation buttons are fully functional in the OPAC interface 5   Important No N
6 The system is accessible to persons with disabilities via: __ Text-to-speech software __ Font enlargement __ Color sensitivity __ Demonstrate any other system accommodations for persons with disabilities 1)Show a basic search, then refine it, display results, and print results, using text-to-speech software. 2) Show a default home page, a search page and a results page, and show how a user would increase font size "on the fly" 3) Show that hyperlinks are not exclusively color sensitive. The system is accessible to persons with disabilities via: __ Text-to-speech software __ Font enlargement __ Color sensitivity __ Other system accommodations, if any 6   Essential No Arrange to use supported YUL software
7 System supports the ALA character set, including all special characters and diacritics, for searching, display, and printed output for Roman alphabet Search the following Orbis records to demonstrate online display, printing electronic export of: __ diacritics __ superscripts __ other special characters (including music notations) Orbis record keys: FMY3268; FME5745; FFQ6799; ACQ0221; FNA 9649 Supports full ALA character display for searching, display, and printed output 7   Essential Yes Y
8 A "start-over" initiated by a reader purges his/her search history and transaction history Do a series of searches and then issue a start over command. View search history and transaction history. Shows that a user-induced purge is possible. 8   Essential Yes N
9 A "start-over" initiated by the system after inactivity purges search history and transaction history, with a "time out" period that can be customized by library Customize the "time out" to 30 seconds, then do a series of searches, then let system "time out". View search history and transaction history to verify that they have been purged. Shows that a system-induced (time-out) purge is possible; shows that the time-out limit can be customized. 9   Essential Yes N
10 There is an option for a personalized reader profile tied to individual log-on (i.e., "my library" interface; default screen, links, default "home library," that can be customized by reader). Show how a reader might personalize the OPAC interface tied to their individual log-on. Include default search page, preferred record display format (as bibliographic cites), personalized links to other sites, and default "home library" homepage Shows that an OPAC interface can be customized by a reader and linked to his/her unique log-on ID 10   Desirable No N
11 It is possible to toggle to the MARC view of a record from the OPAC. The MARC view can be customized by library system and by individual libraries within system (e.g., choice of fields can be suppressed from public view) In the OPAC, show the MARC view of a record. Show the same record with two different field definitions if the MARC display can be customized at the individual library level. Can individual MARC fields be masked from public display? (Example, 949 field containing non-public notes; Mixed Material record containing a 541 Acquisitions note) Orbis record keys: CAU9466; FMT9053; FMY3268; FNA9277 Shows ability to see MARC view from the OPAC. Flexibility in defining MARC view. 11   Desirable No Y
12 In what ways can the system record number be displayed from the OPAC (e.g., can be displayed in the MARC view, is always displayed, can toggle on/off the system record number display)? Show how the system control numbers (001 and 035s) can be displayed from the OPAC. Shows flexibility in displaying system control numbers from within the OPAC. 12   Desirable No N
13 There is easy and intuitive access to reader empowerment (e.g., ILL, renewal, etc.) via deliberate navigation to appropriate forms Navigate to a renewal form, an ILL form, and a Reader's Comments form from the default OPAC homepage Shows ease and intuitiveness of direct reader access to forms 13   Essential No N
14 There is easy and intuitive access to reader empowerment (e.g., ILL, renewal, etc.) integrated into reader's search process (e.g., a prompted option) Show how from within a search a user might be prompted to access an ILL form, a recall form and a Readers Comments form Shows ease and intuitiveness of access to forms from a search results display 14   Important No N
                 
  Searching / Retrieval         Searching / Retrieval    
  Formulation of search         Formulation of search    
                 
15 The reader can choose among various languages for the basic interface of his/her search session Show selecting various languages for the basic search interface, from initial search through search refinement, to output. Also show switching back to the default screen/language. What languages are available? Can the library add languages? How is this done? Is there an upper limit to the number of language options you can have actively available (i.e., at the click of a mouse?) To demonstrate availability of various languages for the interface, and ease of switching from one to another. 15   Desirable No N
16 The following search options are supported: __ keyword __ phrase __ truncation (internal, left, right, implied; can truncation be disabled by the reader?) __ Boolean __ nested __ adjacency Demonstrate searches using the following options: __ Keyword __ phrase __ truncation __ Boolean __ nested __ adjacency Are there limits to what can be encompassed in a basic vs. an advanced search, or is this defined by the library? Demonstrate how long the command line is for both keyword and phrase searches. Demonstrate a key word search that applies only to a specific field (e.g., kw for dickens as a subject only) Keyword, phrase, truncation, Boolean, nested and adjacency search options are supported. Limits to what can be encompassed in a basic vs. an advanced search, and who defines these, are stated. 16   Essential Yes N
17 These search options are supported: __ stacked __ natural language Demonstrate searches using the following options: __ stacked __ natural language Stacked or natural language search options are supported 17   Important No N
18 These search options are supported: __ acronyms __ weighted searching (for relevancy ranking) Demonstrate searches using the following options: __ acronyms __ weighted searching (for relevancy ranking) Acronyms or weighted searching options are supported 18   Desirable No N
19 Call number searches recognize the numerous separate classifications used at Yale (LC, Old-Yale, SuDoc). Search an LC call number; an Old Yale call number; a SuDoc call number; a Film call number Show how call number searches are restricted to the separate classifications. 19   Essential Yes N [sufficient examples will exist from sample records loaded for other purposes?]
20 Call number searches can be qualified by location. Search by LC call number and restrict results to one library. Show browsing by shelflist for a specific library. 20   Important No N
21 Call numbers may be combined with other terms in a search Search by call number and date of publication. Call numbers may be combined with other terms in a search 21   Desirable No N
22 The option to search author names in any order, with initials or forenames exists. Search an author as last name, first name. Then search for same author as first name last name. The option to search author names in any order, with initials or forenames exists. 22   Desirable No N
23 The search engine compensates for inaccuracies by: __ fuzzy matches __ spell checking __ suggestion of plural forms Show a known item search with an intentional error built in, and demonstrate how the system responds to assist readers to achieve their desired result(s) The search engine compensates for inaccuracies by fuzzy matches, spell checking, or suggestion of plural forms 23   Desirable No N
24 Any search engine compensation for inaccuracies is a reader-initiated option, not a default Show how a reader can initiate a "compensation" feature such as variant spellings, plural forms, etc., at the beginning of a search and from within a search. Show a search without initiating a compensation feature, then show the search with the feature initiated. Reader-initiated "compensation" features, including variant spellings, plural forms, etc., are possible, both during a search and at the outset of a search. Confirm that there is no pre-set compensation function, or if there is, that the library can turn this default option off at the library level. 24   Essential No N
25 The following search limits are supported: __ format __ date (single AND range of dates) __ language __ LC call # __ local call # __ location __ MARC fields __ GMD __ record type (006) __ sub location Show a series of searches demonstrating ability to qualify searching by: __ format __ date (single AND range of dates) __ language __ LC call # __ local call # __ location __ MARC fields __ GMD __ record type (006) __ sub location Is there a maximum number of limits that can be specified? Can these limits be used for all search commands? Orbis Record keys: FJY6686 & FMA5860 (for 006 demo) Limiting searching by format, date, language, LC call number, local call number, library location, MARC field, GMS, record type (006) and sublocation are supported. 25   Essential No Provided for 006 demo only
26 It is possible to establish a set of default limits before initiating a series of searches. Show how a reader would set limits at the beginning of a session which will persist throughout the session until the person logs off or resets the limits to the system default Default limits can be set by the reader before initiating a search, and they will persist throughout a series of searches 26   Important No N
27 There is a clear indication of search limits currently in effect Show how the system provides a persistent message in search results displays, which outlines search limits applied in that search The system will inform users at all times of search delimiters that are in effect 27   Essential No N
28 It is possible to formulate a search consisting only of limits (e.g., search for all Spanish language books published in 1932) Formulate and display results for a search consisting only of limits. Is there a limit to the number of limits you can activate in a search? Searching only by limits is supported. Searching simultaneously by multiple limits is supported. 28   Essential Yes N
29 "Stop words", if used, can be defined by the library. Show how the library would define and edit a set of default stop words. At the library level? At the unit level? Stop words are library defined 29   Important Yes N
30 If "stop words" exist, how can they be searched? How are they made known to the user? Show a search and results that includes "stop" words. Show how the user would see a list of stop words. Is there a default set of stop words inherent in the system? Searching of stop words, when desirable, is supported, and reader can determine both at the point of search and results what they are. 30   Important Yes N
31 When searching by title, a reader can enter initial articles and then have them ignored in the search. Show what happens if a reader types in a title including the article Initial articles, if used in a search query, are ignored 31   Important No N
32 Symbols (e.g., musical symbols for sharp and flat) can be used in a search Show a search that includes a symbol, e.g., C++. Demonstrate how symbols can be searched. 32   Important No N
33 Filing indicators are acknowledged Show title searches that include initial articles in English and in at least one common foreign language to demonstrate how articles are treated in searching and display of results The system utilizes MARC filing indicators, where present, in searching and display of titles 33   Essential Yes N
34 Forward/backward browsing and jumping are possible through all indexes Show forward/backward browsing and jumping through at least 3 indexes, including subject and call number. Are there any indexes that cannot be navigated in this fashion? Which are they? Forward/backward browsing and jumping are possible through all indexes including subject and call number. 34   Essential Yes N
35 MARC fields can be hypertext-linked to facilitate complementary searches. Which fields? Show how MARC fields can be hypertext-linked to facilitate complementary searches. Which fields can be handled in this way? Is there a limit? At least one example should demonstratelinkage for a serial title change. MARC fields can be hypertext-linked to facilitate complementary searches. 35   Essential Yes N
36 The library system and/or specific libraries can choose which fields are hyperlinked for redirection for new searches Show how a library unit might select and deselect specific fields for linkage. Library-defined selection and deselecting of fields designated as hypertext links is supported 36   Important Yes N
37 The system allows readers to store search statements for repeated future use. Show how a reader would store a search for future use. Is there a time limit on that storage? Where is it saved? Readers can store search statements for repeated future use 37   Desirable No N
38 SDIs (Selected Dissemination of Information) are supported - automatic re-runs and reporting of searches. Show how a user would initiate an SDI. What components are user defined? System defined? Show results of an SDI-initiated search. The system supports SDIs (Selected Dissemination of Information) including automatic re-runs and reporting of searches 38   Desirable No N
39 The system supports URL-constructed searching for all available search types Show how to create and execute a preplanned search via a URL outside of the OPAC. URL-constructed searching for all available search types (e.g., a link in a web-based tutorial initiates a pre-planned search when activated) 39   Essential Yes N
40 There is an available command line search mode compliant with Z39.50 standard (Common command language for online interactive information retrieval) Show a multi-database search utilizing Z39.50: - from within the OPAC. - from another software (e.g. Endnote) that will then search the OPAC There is an available command line search mode compliant with Z39.50 standard (Common command language for online interactive information retrieval) 40   Important No N
41 Course reserves can be searched by these indexes: __ Course number __ Instructor name __ Author OR title __ Author AND title In the course reserves module, show indexing and searching by the following data elements: __ Course number __ Instructor name __ Author OR title __ Author AND title Searching course reserves by course number, instructor name, and author and/or title of work on reserve is supported 41   Essential Yes N
42 Course reserves can be searched by other indexes besides those noted above (e.g., by note fields) Show a search in the reserves module that utilizes an index other than those specified above. Can these additional indexes be customized by the library? Course reserves can be searched by other indexes besides those previously listed (e.g., by note fields) and these indexes can/cannot be customized by the library 42   Important No N
43 There is an option to abort a search at any time Show a persistent abort function/button available throughout a session. An abort search button is available at all times during searching 43   Essential No N
44 Indexes can be easily customized. Explain to what extent indexes can be customized. Indicate any limits on number of indexes and index content. The system offers complete flexibility in index definition. 44   Important No N
                 
  Search Results         Search Results    
                 
45 There are different levels of detail in the display of results (like NOTIS guide/index screens). Can these levels be customized by the library? Can they be customized by the reader? Demonstrate an author search and a subject search, and show all the levels between the first results list and the final bibliographicrecord display. What/who defines the data elements that appear in the lists? Can they be customized by the library? How? Results displays can be customized by the library or reader to provide various levels and types of detail about titles retrieved 45   Essential Yes N
46 Record displays (brief, long) and/or indexes have the capability to display a thumbnail image or icon. Show a brief display of records and of indexes with associated thumbnail images or icon. Can the display of thumbnails/icons be toggled on/off by the reader? Does the display of the thumbnail slow down processing of the search and display of results? The system supports display of thumbnail images in conjunction with results displays 46   Desirable No N
47 The upper limit of initial hits is not limited. Is this true for all search types? Demonstrate an author or subject and keyword search with a large retrieval set. Is there a system-imposed limit for the number of results that can be retrieved for any search type? If there is, show how it manifests itself in a search and results display. The system supports retrieval of all relevant records, regardless of the number of records involved or the type of search run 47   Essential No N
48 Limiting options are offered intrusively if there are too many hits. What size triggers the offer of options? Can the limit be customized? By whom (library/unit/reader?) Show how the system prompts the user to utilize limiting options when the size of a retrieval set is excessively large. Demonstrate how the system will allow the user to continue to search without limits, if desired. What retrieval size triggers the limiting options? Can the limit be customized by the library, unit, or reader? Limiting options exist and are offered in an intrusive fashion. The options can be customized at the library or user level, and may be ignored if the reader so desires. 48   Essential No N
49 The user can display all records retrieved, regardless of the number Search and retrieve a large retrieval set (minimum 5,000), and display the next to last record There is no limit to the number of records retrieved by a search that can be displayed 49   Essential Yes N
50 If there are no hits, there is an indication that "your entry would be here" in the results retrieved In a browse index, demonstrate the results for an unsuccessful search. To determine if the system provides a user friendly message to the reader such as "your entry would be here." 50   Important No N
51 In an unsuccessful keyword search, the system prompts the user to refine his/her search for better results. Show the kind of results and messages a reader would receive in response to an unsuccessful keyword search To test if the system prompts the reader to refine his/her search for better results, and to assess the clarity of error messages provided. 51   Important No N
52 The system is capable of suggesting alternative search methods. How? Demonstrate how the system is capable of suggesting alternative search methods to improve/refine search results The system suggests specific alternative search methods to encourage more effective searching 52   Important No N
53 Searches can be progressively refined and/or enhanced Demonstrate a search and refine it at least twice and enhance it at least twice The system supports progressive refinement and/or enhancement of searching 53   Essential Yes N
54 Subject search results show the terms searched plus all subdivisions. Do a subject search that will retrieve results on the term(s) as searched with associated subdivisions. What happens when you have a hyperlink from a bibliographic record to others with that heading? Do you get a results display of titles of bibliographic records with just the heading, or do you get a heading summary? Subject search results place titles retrieved in context of more specific (and broader?) related terms and phrases 54   Important Yes N
55 The number of records retrieved for individual search terms in a multi-term query is displayed. Execute a multi-term keyword query. Display the number of records retrieved by the individual terms The system reports the number of hits per search term in multi-term keyword queries. 55   Desirable No N
56 The system automatically integrates controlled vocabulary/authorized headings into subject search results (LCSH, MESH, AAT, 69x.) How are local thesauri handled for display and search purposes? Show a subject search that includes all available 6xx fields (i.e., LCSH, MESH, AAT, 69x, local thesauri, etc.) Show a subject search that includes only selected 6xx fields. Can the selection be customized by the user? the unit? Orbis Record Keys: FGC5462, FFG2010 The system automatically integrates controlled vocabulary/authorized headings into subject search results, displays results in a manner that clearly distinguishes local or special thesauri, when used, and allows for selective searching of a limited number of subject fields. 56   Important No Y
57 System automatically integrates uniform titles and title page titles into a results list Demonstrate how 240s and 245s are displayed in an author search results lists To show integration of 240s and 245s in a results list 57   Important No N
58 The system can recognize and filter duplicate field entries from the same record (e.g., same 240 and 245 fields) Show the search results screen for a title search in which the 240 and 245 are identical. Is deduping an optional feature, or is it automatic Duplicate field entries from the same record are recognized and deduped before results are displayed 58   Important No N
59 Authorized headings do not appear in search results if there are no related hits Show a search on an authorized heading known to have no results attached To show that an authorized heading without associated bibliographic records AND holdings will not display in the results display. 59   Important No N
60 It is possible to link to detailed shelf location information (explanatory text or graphic of floor plans) from a record's location statement - library system-wide and/or by individual library Show a link between an item record and a type of shelf locator information (textual, stack map, whatever…) The system supports retrieval and display of specific shelf location information 60   Desirable No N
61 Formats are clearly distinguished from other formats in the search results (e.g., music scores, database, manuscripts, serials) How are they distinguished? Show search results for various MARC formats of material. How is the format indicated in the results display? Are distinguishing terms of symbols used "user friendly"? Can they be customized by the library? If so, are there character or other limitations that govern the selection and use of distinguishing terms? Do distinguishing terms allow for clear display of the "microfilm" character of material when the library owns only a film copy, not the original? Format of material is identified in results index displays in clear, "user friendly" terms. Microfilm "only" holdings are clearly distinguished from holdings for which the library may also own the originals. 61   Essential No N
62 Display options available for serials include location of current and back issues, check-in status of issues. Show full displays for search results for a serials search, including location information for current and back issues, and check-in status of issues Serial holdings records include automatic display of location information for back and current issues, as well as check-in status of issues 62   Essential No N
63 Describe display options for titles with multiple copies in different locations each having different call numbers and holdings. Show holdings information for title with multiple copies in different locations each with a different call number and MARC holdings record. Orbis record keys: ABZ0825 (Science); ACP6438 (DBR); FNE0488 (DBR Online) Demonstrate that the display of complex holdings information for multiple copies of the same title is easy to interpret. 63   Essential No Y
64 Circulation and reserve status information is provided, including On Order, In Process, XX hr. display of last discharge date, etc. Show how circulation and reserve status are displayed in the OPAC. How long does the Last Discharged date display? Is there a limit to the number of circulation status notes/options that can be defined? To what extent can the status terms be locally defined? Orbis record keys: AEW4318 The system supports full display of all circulation status information, including On Order, In Process, XX hr. display of last discharge date. 64   Essential No Y
65 On Order material can include display of estimated date of arrival. Show status information for On Order material. System supports (as an option) the display of an estimated date of arrival for on order materials. 65   Desirable No N
66 The reader's search history is easily displayed and manipulated during a session Show how a reader will retrieve a search history and manipulate it, such as adding a new term, redefining limits, combining searches. Is there a limit to the number of search statements that the system will retain? Does it go back to the beginning of a session? Back only xx searches? The system supports retention and display of search histories, by the user, during a session 66   Essential No N
67 The reader can define his/her own methods of sorting search results within a session. Do a search and sort the results in a variety of ways, including sub sorting (for example, sorting by date of publication and then within that by author; sorting by date and format). How do sorting mechanisms relate to size of results set? Criteria for sorting search results within a session can be defined by the user 67   Essential No N
68 Sort defaults can be defined by the library system. Show how the library would set sort defaults. Can they be defined by individual libraries within the system? The library can define sorting defaults 68   Essential Yes N
69 The reader can sort search results by monographic series number Show a results sort by monographic series number The reader can sort search results by monographic series number 69   Important No N
70 The reader can obtain a list of recently acquired material by library unit, by subject, by format, and by call number Show how a reader can obtain a list of recently acquired material by library unit, by subject, by format, and by call number The reader can obtain a list of recently acquired material by library unit, by subject, by format, and by call number 70   Desirable No N
                 
  Saving Search Results         Saving Search Results    
                 
71 It is possible to mark selected records or a range of records for download and the system maintains persistence in marking throughout a results set (i.e., markings not lost on going to next screen). Show how a user can mark and retain (for review, download, etc.) selected records and a range of records across a large, multi-screen results set. It is possible to mark selected records or a range of records for download and the system maintains persistence in marking throughout a results set (i.e., markings not lost on going to next screen). 71   Essential No N
72 There should be a "select all" option for the results set Show how a reader would "select all" for download and printing. Does it vary according to the display, such as index or a full record display? Readers can select an entire results set by a single command, for download and printing 72   Important No N
73 The specific fields of a record that are included in a download can be defined. Who defines them - library system, individual libraries, reader? Show how a user or library staff member would customize a download incorporating selected MARC fields and locations. Who defines the download MARC field criteria? Does it vary according to output selected? Readers can customize a download incorporating selected MARC fields and library locations 73   Important No N
74 The system supports fee-based printing remotely to a central location Show fee-based printing remotely to a central location The system supports fee-based printing to a remote location 74   Essential No N
75 The system supports downloading to disk Show download to disk The system supports downloading to disk 75   Essential No N
76 The system supports sending search results via e-mail Show saving and sending via e-mail The system supports sending search results via e-mail 76   Essential No N
77 The system supports the use of bibliographic software like EndNote, ProCite Show the export of data to bibliographic software like EndNote, ProCite, and the results once formatted The system supports the use of bibliographic software like EndNote, ProCite 77   Essential No N
78 The system supports export in style manual formats Show export in style manual formats The system supports export in style manual formats 78   Desirable No N
79 The system supports download of information to PDAs (Personal Digital Assistants) Show download of information to PDAs (Personal Digital Assistants) The system supports download of information to PDAs (Personal Digital Assistants) 79   Desirable No N
80 The system supports a "shopping cart" model for collecting marked records for an extended search Show how a user can collect marked records for an extended search using a "shopping cart" feature The system supports a "shopping cart" model for collecting marked records for an extended search 80   Important No N
81 The system supports a "shopping cart" model for collecting marked records for a whole session . Show how a user can collect marked records for a whole session using a "shopping cart" feature . The system supports a "shopping cart" model for collecting marked records for a whole session . 81   Desirable No N
82 Shopping cart feature supports de duping of records Show a shopping cart including duplicative records and then download or print records that have been deduped The shopping cart feature supports de duping of records 82   Desirable No N
83 The system supports a "shopping cart" model for collecting marked records for searches of multiple databases Show how a user can collect marked records for searches of multiple databases using a "shopping cart" feature. Is there a limit to the capacity of the shopping cart? The system supports a "shopping cart" model for collecting marked records for searches of multiple databases 83   Desirable No N
84 The system supports long-term saves via the reader's personal profile. Is there a limit to the size or length of time for these saves? If so, how and by whom are the limits defined. Show saving the history and results of a search session, including marked records, for future use. How long will the SAVE be in effect? Can it be in the form of an SDI? The system supports long-term saves via the reader's personal profile 84   Desirable No N
                 
  Reader-initiated Functions         Reader-initiated Functions    
                 
85 Self-service check-out and renewal by readers are possible Show a self-service check-out and renewal by a reader The system supports self-service check-out and renewal 85   Essential No N
86 Readers can make and can cancel circulation requests for paging, holds, searches for missing books, recalls, ILL - with personal information provided via initial log-on persistent throughout a session. Is notification sent to the reader? Show how a reader can make and can cancel circulation requests for paging, holds, recalls, ILL - with personal information provided via initial log-on persistent throughout a session Show how notification of changes made can be communicated to the reader (through email, as pop-up message with next system use, etc.) Readers can make and can cancel circulation requests for paging, holds, recalls, ILL 86   Essential No N
87 If a reader cancels a recall, the system will undo the revised due date for the original borrower and tell the original borrower that early return is not required. Show how if a reader cancels a recall, the system will undo the revised due date for the original borrower and tell the original borrower that early return is not required. Explain options for reader notification (e.g., printed notice, email notice, message that is activated when reader's record is accessed.) The system automatically updates associated recall records when a recall is cancelled 87   Desirable No N
88 Readers can make context-sensitive requests for photocopies or purchase from citation indexes (i.e., no need to re-key bibliographic information) Show how a reader can make context-sensitive requests for photocopies or purchase from citation indexes Readers can make context-sensitive requests for photocopies or purchase from citation indexes (i.e., no need to re-key bibliographic information) 88   Desirable No N
89 Faculty can make context-sensitive requests to place items on course reserve (i.e., no need to re-key bibliographic information) and can cancel such requests. Show how a faculty member can make context-sensitive requests to place items on course reserve (i.e., no need to re-key bibliographic information) and can cancel such requests. Faculty can make context-sensitive requests to place items on course reserve (i.e., no need to re-key bibliographic information) and can cancel such requests. 89   Desirable No N
90 Faculty can call up old reserve lists and use them to create new lists (including direct copy and selective editing) Show how a faculty member can retrieve a former semester's course reserve list and derive a new list from it Faculty can locate, retrieve and use old reserve lists to generate new ones. 90   Desirable No N
91 Readers can create their own provisional patron records (subject to review by staff). Show how readers can create their own provisional records. In order to streamline reader registration, readers can enter provisional records that are then reviewed and completed by Privileges Office staff. 91   Desirable No N
92 Readers can revise their patron records, including email address, local address, home address, phone number Show how readers can correct their phone number. Demonstrate how reader and staff are notified of changes to records. Indicate how reader-edited fields are defined. Are staff and/or reader notified of change? How? Is notification optional? System allows readers to make modest changes to their own records. 92   Desirable No N
93 Personal information (ID) of reader is persistent through various transactions after initial log-on Show that readers can log on with his/her patron ID and perform several functions that require it and intermixed with others that don't, without having to reenter their ID number. Reader can perform various functions in the OPAC that require use of personal ID, throughout a session, without having to key in that ID more than once. 93   Essential Yes N
94 Social Security Number (which is the University ID) is not used, displayed or printed during any reader-initiated function Demonstrate that reader initiated functions are not dependent on the use or display of the University ID. System should not require the entry or display of social security number. Reader should be authorized by an alternate identifier. 94   Essential Yes N
95 Readers can view their personal record of check-outs, fines, recalls, holds, bills paid, etc. Show how a reader can view their personal record of check-outs, fines, recalls, holds, bills paid, etc. The system supports online patron access to their personal record of check-outs, fines, etc. 95   Essential Yes N
96 Readers can pay fines online. If so, how? Show how a readers can pay fines online. The system allows readers to pay fines online. 96   Desirable No N
97 Readers can contest fines online. If so , how? Show how a reader can contest fines online. The system allows readers to contest fines online. 97   Essential No N
98 Readers can direct reference questions to the library staff, electronically, from within their session Show how a reader can direct reference questions to the library staff, electronically, from within their session The system allows readers to direct reference questions to the library staff electronically, from within their session 98   Essential No N
99 Readers can direct feedback and evaluation of services to the library staff, electronically, from within their session. Show how a reader can direct feedback and evaluation of services to the library staff, electronically, from within their session. Readers can direct feedback and evaluation of services to the library staff, electronically, from within their session. 99   Essential Yes N
100 Readers can attach requests to order records which automatically generates a "rush" status through cataloging and processing. Show how readers can request an item that is on order. Show how the request changes the status of the order record to RUSH. System integrates acquisitions, cataloging and circulation functions based on reader request. 100   Desirable No N
101 A logout option should exist from all reader initiated functions. Demonstrate logout options. Logging out is easy and intuitive from all points in the OPAC 101   Essential No N
                 
  Connectivity with other Electronic Resources         Connectivity with other Electronic Resources    
                 
102 The system provides a single point of entry into the library's online environment, serving as a gateway to the central catalog as well as other e-resources to which the library has access Show that the system provides a single point of entry into the library's online environment, serving as a gateway to the central catalog as well as other e-resources The system provides a single point of entry into the library's online environment, serving as a gateway to the central catalog as well as other e-resources to which the library has access 102   Essential No N
103 The system provides for common searches across a variety of e-resources, including the OPAC, other library OPACs, citation indexes, the finding aid database, etc. Show that the system provides for common searching across a variety of electronic resources The system provides for common searches across a variety of e-resources, including the OPAC, other library OPACS, citation indexes, the finding aid database, etc. 103   Important No N
104 The system supports hypertext links to finding aids and full text resources, and links back to a specific catalog record. Show hypertext links to finding aids and full text resources, and how to return from the point you linked from. Is the return easy and intuitive? Is there a "time out" running on the point of origin, such that they might be unable to get back? Orbis record keys: ABY9405 (Science); FJY 6659 (Stein); FJH9008 (Wright); FNE0488 (Developmental Brain Research) The system supports hypertext links to finding aids and full text resources, and links back to a specific catalog record. 104   Essential No Y
105 Multiple layers of links are possible between the catalog and other available e-resources, e.g., article-level references are linked to local holdings of journal, catalog records linked to tables of contents, links to sound-recordings, etc. Show links between the catalog and other available e-resources, such as article-level references linked to local holdings of journal, catalog records linked to tables of contents, links to sound-recordings, etc. Orbis record keys: DAT0447 - Images FJY6686 - Sound Recordings (Record in Torbis) FJH9008 - Moving image (Record in Torbis ) ??? - Table of Contents (vendor to provide? YUL has no such tool at present?) FMR3512 (Electronic text book collection) FLD9141 (Econ Lit Online) (note: record also includes a broken URL link; how does the vendor system handle this sort of situation?) Multiple layers of links are possible between the catalog and other available e-resources. 105   Important Yes Y (except for Table of Contents index, which YUL doesn't currently subscribe to?)
106 The system supports URL-constructed searching for individual items (e.g., by ISSN or ISBN) so that outside e-resources can provide hooks to specific library holdings. Show "hook-to-holdings" from an outside resource to the specific library holding by constructing a URL to search for individual items. Show what the URL looks like. Does the system support linking out in other ways besides clicking on a link from the 856 field? Please demonstrate. The system supports URL-constructed searches and provides seamless linking between the OPAC and other electronic resources. 106   Essential No N
107 Simultaneous searching of multiple MARC format databases can provide integrated, de-duped search results, i.e., one listing of relevant hits - whether books, articles, etc. Show how the system searches across multiple databases that contain MARC records and retrieves a single list of hits that has the duplicates removed. What are the criteria for de-duplication? Can these be set by the library? The user? Can a set de-dup default be overridden? Simultaneous searching of multiple MARC format databases can provide integrated, de-duped search results 107   Desirable No N
108 Simultaneous searching allows the reader to limit searches to reader specified groups of databases. Show how the reader can modify the list of target databases. Reader can limit simultaneous, multi-database searching to a selected group 108   Important No N
109 Simultaneous searches can incorporate both bibliographic and non bibliographic databases (e.g., image databases), by drawing on multiple forms of metadata, and can provide an integrated search results display of disparate projects and formats. Show a search which incorporates the OPAC and another outside, bibliographic database. Show how the system incorporates all results into an integrated results display including a result that contains multiple formats. Show how the results can be sorted, and how a patron can sort results by type. Show the ability to search across multiple bibliographic databases and have an integrated results display 109   Desirable No N
110 Simultaneous searches can incorporate both bibliographic and non bibliographic databases Show a search which incorporates the OPAC and a non bibliographic, web-based database (e.g., images.) Show how the system incorporates all results into an integrated results display including a result that contains multiple formats. Show how the results can be sorted, and how a patron can sort results by type. Show the ability to search across non bibliographic, web-based databases (e.g., images), and have an integrated results display 110   Desirable No N
111 When doing simultaneous searching of multiple databases, it is possible to conduct a file relevance search prior to actually retrieving results or de-duping, i.e., to identify which databases have how many hits for a particular search. Show how the system provides file relevance results from a search across multiple databases. In addition to providing a basic count of hits, can the results be weighted for relevance? Can the results be presented by format? An intermediary screen allows users to view results enumerated by databases searched, relevancy weighting, and/or format of material. 111   Desirable No N
112 The library catalog can be searched simultaneously from other e-resources to which the library subscribes, with results presented through these other interfaces (e.g., OVID search that also searches the catalog, with results displayed in OVID). Show how to search the OPAC from within another electronic resource to which the library subscribes, and display the results in that resource. For example, OVID. The OPAC can be searched by readers using another electronic resource, such as OVID, without exiting that resource. 112   Desirable No N
113 Reader-initiated ILL or purchase requests can be made from within other databases without re keying Show how a reader can initiate ILL and purchase requests from within other databases without re keying. Show how the system supports the inclusion of patron notes in addition to the basic bibliographic citation. Reader-initiated ILL or purchase requests can be made from within other databases without re keying 113   Desirable No N
114 The system supports an electronic reserve system. Does the system include an electronic reserve component itself? Does it work with third party electronic reserve systems, if so how? Does it support various file formats (PDF, HTML, SGML, graphics, etc.) for the retrieval of reserve material? Demonstrate the electronic reserve component of the system, or, if such a component is not available, the system's ability to interact with a comparable third party system. Demonstrate the use (uploading? display?) of reserve materials in various formats, such as PDF, HTML, SGML, and materials which make heavy use of graphics. To show the system's ability to handle (support, interact with) an electronic reserve system. 114   Essential No Will YUL have to supply sample course reserve materials, or will the vendor bring their own?
115 The system can interact smoothly with "courseware" such as the classes.yale.edu system. The classes.yale.edu server is an example of "courseware." Demonstrate how the system would interact with such a program [do we want specific capabilities demo'd?] To show whether the system can interact with various kinds of "courseware," and if it can, to assess how it performs. 115   Desirable No Point them to use classes.yale.edu for demo
116 System includes features specifically designed to support integration of non-print material (images, audio, video, etc.) Show the integration of non-print materials such as video or audio. Access to digital non-print material linked to bibliographic entries (images, audio, video, etc.) is fully supported by the OPAC 116   Desirable No N
                 
  Help Features / Messages/ Prompts         Help Features / Messages/ Prompts    
                 
117 There is context-sensitive presentation of help files Show how the system provides context-sensitive help screens for a variety of OPAC functions Readers can retrieve help files relevant to specific OPAC functions 117   Essential No N
118 There is a persistent index for all help screens Show how a reader can access the full array of help screens at any time. All help screens are available at all times. 118   Essential Yes N
119 It is possible for individual libraries within the system to design their own individualized help screens Show how an individual library within the system can design its own help screen. Help screens can be customized by individual libraries within the system to suit the particular needs of their readers, collections, and subject areas. 119   Important No N
120 There is a context-sensitive mechanism for linking to vendor-generated or locally-generated tutorials (of an extent or purpose beyond simple help files) Show how the OPAC presents context-sensitive referrals to tutorials (not just simple help files) created either locally or by vendors. Readers are reminded that tutorials exist at appropriate times. 120   Desirable No N
121 The system gives an indication of status if response is not immediate (e.g., "Working...."), or if system is down Show how the system indicates intrusively to a reader that it is working on a response, if the response is not immediate. Status message for an in process function is provided, and it is easily recognized and understood by the reader. 121   Essential No N
122 Error messages can be customized by library system. And by specific libraries within system? Can all error messages be customized? If not, which ones are system provided? Of those, which can be customized? Show how to customize a message. Are there limits to length? Can individual libraries within the system construct their own error messages? To determine the extent and degree to which error messages can be customized, by whom, and how it is done. 122   Essential Yes N
123 The system provides a mechanism for intrusive dissemination of important library news bulletins Show how a library announcement could be disseminated to all users of the OPAC. Library news would be readily available via the OPAC. 123   Desirable No N
124 Readers are automatically notified of the status of their circulation requests (e.g., arrival of book recalled) Show how the system can notify a reader of the status of their circulation request (e.g., arrival of book recalled). Demonstrate in at least one of the examples below all methods of notifying a reader (e.g., upon login, through mail, printed notice, voice-mail). Can readers request not to be notified? How? Readers are notified in a timely manner of the current status of their circulation requests. 124   Essential No N
125 Readers are automatically notified of the status of their ILL or acquisition/cataloging requests Show how the system can notify a reader of the status of their ILL or acquisition/cataloging requests Readers are notified in a timely manner of the current status of their ILL or acquisitions/cataloging requests 125   Essential No N
126 Readers can be automatically notified by serials module, e.g. re. arrival of new issues of a particular journal Show how the system can notify a reader of circulation and acquisitions activity in the serials module, e.g. re. arrival of new issues of a particular journal Readers are notified in a timely manner, if requested, of updates to serials transactions 126   Desirable No N
127 If session logs off due to system failure of some sort and reader is in the middle of a reader-initiated transaction, an abnormal log off message is generated for reader. Kill a session in the middle of a reader initiated transaction and demonstrate the status message that appears after next login. Readers are alerted at next login when a systems failure caused a shut down in the middle of a previous, reader-initiated transaction. 127   Desirable No N
                 
          CRITERIA/SITUATIONS ADDED SINCE MERGE    
a Punctuation should be accounted for in a consistent fashion, regardless of type of search performed (key word OR phrase) Show both key word and phrase searches in which the quiries include punctuation both within words and between words, and display the results How is punctuation interpreted in keyword and phrase searching? Do search responses encorporate help screens to help interprete search results and suggest alternative search strategies to account properly for punctuation? a     No N
b User can access circulation information for all titles associated with a single physical piece (e.g., circ information for individual titles in an analyzed serial) Show the circulation status of a physical piece being referred to by several bibliographic records (e.g. a bound with or an analyzed serial) Circulation status for analysed titles and bound withs displays in the bibliographic records associated with each of the separately cataloged titles. b     No Y
c Faculty can view a list of their proxies, but proxies cannot see names of other proxies. Show how proxie information can appear in a faculty patron record Information on proxies for faculty is secure: only the faculty member can view the list of his/her proxies, while the proxies can only see their status as proxy for a faculty member. c     No N
d The 773 field should be fully functional, to allow searching on the |t, and to provide automatic linkages between hierarchically related bibliographic records via the 773 field. Search the following Orbis records and demonstrate linkages between this "parent" / "child" record relationship. Search on the |t AFW1234 and display results. Orbis record keys: AFA1218 & AFW1234 The system should allow linking between related bibliographic records via the 773 field. d     No Y
List of Orbis Records to be used  
   
Orbis Record Samples cited in Excel Criteria document    
# Record key Criteria / Situation demo # Purpose: # on checklist
1 AFW1234 (SH: mischlings) 56 Local subject headings use 20
2 FGC5462 (656= gold miners | lcsh 655 = diaries | rbgenr 655 = drawings |ftamc) 56 To test field indexing, and results display and labeling capabilities for 656 (occupation) and 655 (form/genre term) tracings 26
3 FJY6686 (Stein collection) FMA5860 (Mohawk antiphonary) 25 Mixed Material format record with additional Visual Material component, recorded in 006. Search for record by qualifying search by Visual Materials format and display results. [Hand's on session and Q&A with vendor in this case will be necessary to clarify options for even more fine-tuned format searching (e.g., FMA5860 searched as format = manuscript music) ] 27
4 ABZ0825 (Science) 63 Serials bib and holdings displays. 1
5 ACP6438 (Developmental Brain Research) 63 Serials bib and holdings displays 2
6 FNE0488 (Developmental Brain Research - Online) 63 104 Serials bib and holdings displays 3
7 AEW 4318 (Benny Goodman papers) 64 Large number of circ status notes 28
8 FME5745 (German diacritics) FFQ6799 (Polish diacritics) ACQ0221 (Polish diacritics) FMY3268 (Italian/general accents and supercripts) FNA9649 (display of music characters, e.g., sharps, flats, etc.) 7 Roman alphabet diacritics and special characters FMY3268 (8) FME5745(10) FFQ6799 (11) ACQ0221 (22) FNA9649 (23)
  773 linkages: AFW1234 ("child" record) AFA1218 ("parent" record) new criteria/situations # d full functionality of 773 references/linkages to/from related records none
         
Orbis Record samples to test "easy and obvious" specific MARC Format displays    
# Record key Criteria/Situation Demo Purpose: # on checklist
1 FLV0805 (John Collier papers) Easy & Obvious General functional survey for mixed materials records, especially to test exceptionally long records (this has up to 25 screens, mostly subject tracings) 21
2 FKL 4067 (Wm H. Jackson photos) Easy & Obvious General functional survey for VIM format; multiple 300s and various 5xx notes 6
3 (Music / Score) FNC0836 FMG1208 Easy & Obvious General functional survey for Music format / scores FMG1208 (24) FNC0836 (25)
4 FNA 9649 (Music / sound recording) Easy & Obvious General functional survey Music format / sound recording 23
5 (Map format) MBA3755 MAY4135 Easy & Obvious General functional survey for Map format MBA3755 (19) MAY4135 (15)
6 FMR3512 (Electronic source) Easy & Obvious General functional survey for Electronic file format. none
7 Standard book format FMT9053 CAU9466 FMY3268 FNA9277 Easy & Obvious General functional survey for book format, including special features to check (e.g., 246, 655, series, local notes and tracings, relator terms, superscripts, contents notes, acquisitions info in 541 fields, 949, etc.) FMT9053 (7) CAU9466 (9) FMY3268 (8) FNA9277 (14)
8 Authority record with corporate name change AAE0990 Easy & Obvious Corporate authority record functional display, esp. how cross references display 13
9 Standard name authority record ADC1168 Easy & Obvious Standard name authority record functional display, including cross references 12
10 Monographic series record when the series is analyzed FMG3458 FMP8146 Easy & Obvious General monographic series functional display none
11 Order records: FND7070 (in process) FMK6642 (on order) Easy & Obvious Order records general functional display, including notes in holdings. FND7070 (16) FMK6642 (17)
12 Circ minimal / provisional records PBP4759 Easy & Obvious Provisional records, general functional display, including 9XX fields 18
14 Variant titles FNA6985 Easy & Obvious Variant titles general functional display: how does the system account for variant titles? 5
15 Serial title changes and title specific notes FMZ4035 Easy & Obvious Serial title changes and title specific notes general functional display: how does the system account for multiple title changes in serials and multiple title specific notes (i.e., 590 notes)? 4
         
Records to be used for Electronic links demos    
# Source Criteria / Situation demo # Purpose:  
1 (FJY 6659 ) Yale finding aid database from corresponding Orbis record for Gertrude Stein papers 104 To demonstrate that the system supports hyperlink access to the finding aids that is at least comparable to the access currently possible in Orbis  
2 (FJH9008) Yale finding aid database from corresponding Orbis record for the Richard Wright Papers and from the Wright finding aid to an audio/moving image file. REQUIRES Real Player software on vendor machine.) 104 To demonstrate that the system supports hyperlink access to the finding aids, and from within finding aids to other electronic sources, at least comparable to the access currently possible in Orbis. Return to OPAC easy and intuitive.  
3 (FNE0488) Developmental Brain Research Online (ABY9405) Brain Research Online 104 To demonstrate that the system supports hyperlinks other text files, databases, etc. at least comparable to the access currently possible in Orbis. Return to OPAC easy and intuitive.  
4 DAT0447 contains link to digital image files 105 To demonstrate that the system supports hyperlink access to image files that is at least comparable to the access currently possible in Orbis  
5 FJH9008 (record in TORBIS!) contains link to digital moving image file 105 To demonstrate that the system supports hyperlink access to moving image files that is at least comparable to the access currently possible in Orbis  
6 FJY6686 (in TORBIS!) contains link to digital audio file (url INCLUDES tilde as example of diacritic in url and how systems deals with it; sometimes, such special characters in urls can be problematic) 105 To demonstrate that the system supports hyperlink access to audio files that is at least comparable to the access currently possible in Orbis. Also will test special characters in URL (present in this particular one) to see if they present problems in the vendor system.  
7 FMR3512 contains link to Electronic text book collection 105 To demonstrate that the system supports hyperlink access to text file in a manner that is at least comparable to the access currently possible.  
8 FLD9141 contains link to Econ Lit Online. Also, record includes a broken URL link. 105 To demonstrate how the vendor system handles a broken URL in a record link?  
No. Basic function to be verified Notes
1 Readers should be able to page ahead and back  
2 Readers should be able to jump pages  
3 There should be an obvious presence of HELP prompts  
4 There should be an obvious link to the library homepage  
5 There should be an obvious self log-on option  
6 Readers should be able to print to a file or printer.  
7 Users should be able to utilize the print functions of the browser  
8 Users should be able to use the File/Save As functions of the browser.  
9 Readers should be able to send message to library staff  
10 There should be an obvious log off function  
11 There should be an obvious restart session function  
12 There should be an obvious print button  
13 Patron invoked forms should not require rekeying personal information or bibliographic information  
14 Transactions logged to accounts should prompt approval of account before acting, just as a precaution  
15 Any bibliographic record should display fully, regardless of entire record length, length of individual fields, number of access points, or number of times any given field is used.  
16 Ideally, there should be no limit to the number of fields the library can elect to be incorporated in any given index  
17 Is there a limit to the number of options to be specified in a drop down menu (e.g., languages by which you can limit a search)?  
18 Labels should be highly customizable. Is there a limit to the number of characters? Specifically, MARC field labels, circulation status labels/messages, location labels, etc.  
19 Location information should display prominently  
20 Call number information should display prominently  
21 Can bar codes be displayed in public mode?  
22 Is there a limit to the number of superlabels and the number of fields that map to either a phrase search or a keyword label  
23 Are indexes merged, or are they searched in sequence. How it works has implications for how easy/hard it would be to isolate hits from different indices in results display (e.g., separating out 655 and 656 "hits" clearly from more generic 650 search, or a "search all 65x" request  
24 Is there a limit to the length of a command line?  
     
  Easy and obvious search types (see attached list)  
25 There should be no limit to the number of holdings records that can be displayed.  
26 Hyperlinking from the OPAC should automatically launch a new browser window that is smaller than a full screen size, so that patrons can easily return to the OPAC after following the link. There should also be a message that tells the reader that he is leaving the OPAC, and how to return to the OPAC once out.  
27 Search limiters & options are offered as drop down menus that can be browsed during quiry formulation  
28 Text in explanatory sections, drop down menus and other parts of the OPAC can be linked to appropriate "help" or other explanatory text, as needed, to provide help in context.  
29 Index browsing is possible  
30 Can you get an extended holdings display (i.e., a summary list of all items held, each item on a separate line.)  
31 Can you search the extended holdings?  
32 The system allows for service units to determine whether or not patrons or other service units can request materials directly from the LSF, without intervention from the holding service unit  
No. SEARCH TO DEMO   NOTES
  Keyword Demonstrate the following keyword searches. If possible, search just the appropriate fields.  
1 Demonstrate how a user can limit keyword searches either to specific MARC fields (just 260/imprint or 510/reference) or to a “super label”. (author includes 1xx and 7xx fields). Is it possible to limit based on indicator. (For example just local subjects that have a second indicator of “4”.    
2 ISBN    
3 024/028 (Publisher number or other standard number)    
4 Author    
5 Title    
6 Author and relator terms as they appear in 1xx and 7xx fields. (E.g. kw= Hood and ill. would retrieve a record with entry: 700::Hood, Tom, 1835-1874, ill.    
7 Date of publication    
8 Place of publication    
9 Publisher    
10 Series (e.g. Working paper series (National Bureau of Economic Research))    
11 Contents    
12 Local notes    
13 752 (hierarchial place name)    
14 510 references (e.g. ESTC …)    
15 LC subjects    
16 Local subjects    
17 Genre heading    
18 034 (map coordinates    
19 GPO item numbers    
20 Formats and gmds    
21 773 – analytic field    
22 Search for a 7xx or 6xx field with a |5 (institution to which field applies). (E.g. Carl Van Vechten and CtY-BR)    
23 What is the impact of punctuation (e.g. kw=mind’s past or kw=minds past; kw=obrien or kw=o’brien or paranentheses)    
24 Combination of the previous searches.    
  Phrase searches. Do the following searches. Note oddities, discrepancies, how the system organizes the search results.  
25 Author    
26 Title    
27 Journal title    
28 Uniform title    
29 LC subjects    
30 Local subjects    
31 Other? Subjects    
32 Genre headings    
33 Does the system automatically “flip” subject searches. For example: if the user enters s=florida, would they retrieve a record with the subject Airports|zFlorida.    
34 How does punctuation impact search. For example t=mind’s past or kw=minds past; a=obrien or a=o’brien)    

Last Updated on 1/18/01