DOCUMENT DELIVERY GROUP
August 9, 2000
Present: Mary Angelotti, Matthew Beacom, Susan Burdick, Mike DiMassa, John Gallagher, Holly Grossetta Nardini, Carol Jones, Sue Lorimer, Danuta Nitecki, May Robertson
Absent: Maureen Malone Jones and Lisa Thomas
Lisa Thomas had to resign from the Group; Sue Crockford-Peters will appointment another representative from Access Services.
The demonstration of the Electronic Document Delivery system developed by the Library Systems Office will be demonstrated in the Electronic Classroom in CCL on Monday, August 14 from 3:00-4:30.
Susan Burdick and Denise Hersey volunteered to assume responsibility for reviewing the system capabilities of RLG’s ILL Manager.
Danuta announced that upgrades to Fretwell Downing’s VDX system, which is being considered as a possible replacement for the current Borrow Direct software, may influence our desire to consider this system for document delivery as well. She also reported on a conversation with Steve Gilbert, CEO of the company that developed the locator software for the LSF; his company may be interested in developing document delivery software for our specific needs. We’ll need to decide if we want to send his company a copy of our Request for Solution.
The detailed Orbis2 timetable is available at
The new LMS will be selected in early January 2001
Criteria documents developed by the Criteria Work Groups, as well as the environment statements
written by these Groups, will be distributed to vendors in late August, early September
During September, vendors will send pricing estimates; there will be technical visits by the
vendors with LSO and ITS staff; the question will be asked "Is there a reason not to continue
with the selection of a new LMS?"; the decision will be made whether all systems currently
being considered will remain contenders.
End of October to mid-November
Vendor visits and extensive demonstrations; these are the visits for which the demonstration
situations are being scripted.
Audrey also outlined the nature of the various documents being prepared for vendors:
Environmental statements (written by the Criteria Work Groups) will outline how we want to do business and will ask the vendor to specify how they will be able to help us.
The Criteria Work Groups have been asked to develop checklists of specific system requirements but not to specify functions in their documents that would easily or routinely be covered in a vendor demo.
The job of the Demonstration Work Groups, working with the documents created by the Criteria Work Groups is (1) to create scripts that will direct the detailed demos required of each candidate vendor in October and November, and (2) to present these scripts in a form that can be used as a standard checklist that will facilitate the final comparison of competing systems (see
3. Discussion of the requirements document
We continued discussion of the form and content of the system requirements document and accomplished two things:
[This outline defines the progress of a request/item in a filled/found scenario; be sure to enumerate requirements when a search or a process is unsuccessful as well.]