Migration Management Meeting

January 29, 2002

SML Room 409

 

 

Present: Alice Prochaska (Chair), Ann Okerson, Danuta Nitecki, Audrey Novak, Rich Szary, Joan Swanekamp, Marcia Romanansky, Fred Martz, Sue Crockford-Peters, Cesar Rodriguez, Alan Solomon.

 

Absent: Debbie McGraw

 

Guest: Ellen Cordes

 

Recorder: Cesar Zapata

 

Agenda

 

 

Default Searching in WebVoyage

 

See entire document of this issue at:

 

http://www.library.yale.edu/orbis2/public/wkgroup/Default%20Searching%20in%20WebVoyage.htm

 

Alan Solomon suggested bringing this topic to the next Service Quality Improvement Committee (SQIC) for discussion. Sue Crockford-Peters mentioned that loading CRL into the database is a huge task (money wise).

 

Joan mentioned that Columbia’s experience showed that having CRL loaded confused the users because they thought it was available on campus, and due to this confusion it was decided to remove all the CRL’s files (Joan).

 

The MMG decided that the default search in Voyager should be the Orbis database and Law. CRL should be made available as a remote database.  Audrey cautioned that searching across multiple databases has yet to be tested and it may prove unworkable either because it slows the system down or because the search results are unreliable.  The Implementation Group will investigate implementing a default search against both Orbis and Morris and report back to MMG.

 

Plus (+) in LC call number sort problem

 

See entire document at:

 

http://www.library.yale.edu/orbis2/public/wkgroup/lc%20call%20number%20problem.htm

 

Sue Crockford-Peters reported that Access Services supervisors want to move the + to the end of the call number and add the word “Oversize” to the call number suffix.  She has yet to survey all libraries to determine whether the word Oversize should be added to the suffix for all call numbers.

 

The MMG decided that the + in LC call numbers should be moved to the end of the call number.  Pending the results of the survey of other libraries, the word “Oversize” may also be added to the call number suffix.

 

Implementing Serials checkin module (Serials Control in Voyager)

 

See entire document at:

 

http://www.library.yale.edu/orbis2/public/wkgroup/serials%20control%20in%20voyager.htm

 

Rich Szary asked that if we use the serials module, does this creates patterns? (MARC Holding Records). Joan Swanekamp answered YES!

 

How many pattern records did Cornell end up with? A: 3,400 from an original 200.

 

Is it feasible to get a rapport with another institution such as Cornell to learn or help coordinate this project? A: By the time you research these records, you still have to input all that information into our system. That will be the same as starting from scratch.

 

Do we expect savings with the new system? Are there cost & labor savings? A: This is work that is largely not done now.  We don’t use the NOTIS lser module to check in records.  Because this module will introduce new work, it will have a negative impact on productivity.  Once the majority of the serial subscription records exist, however, the implementation of automatic claiming and EDI should restore our original levels of productivity.

 

The MMG decided that the Voyager serials control module should be implemented in a phases starting with the Serials Support Team in SML and with Medical Library. Other libraries will be trained to create 866 tags in the Voyager MARC holdings record for checkin.

 

Meeting adjourned at 2:19 p.m.

 

 

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