Functional Requirements for Readers

NUMBER CRITERIA DESCRIPTIONS RATING
  OPAC Access/ Display/ Navigation  
1 Interface screens are customizable by the library system, both in terms of visual design and functionality. Would Yale have complete control of the HTML that is sent to the browser? If not, which functions are not customizable? Which functions must be customized by the vendor? To what extent does customizing affect performance? Are customized changes automatically migrated to new versions of the interface? Essential
2 Interface screens are customizable by libraries within system (e.g., Medical Library-specific version that differs from other Yale library versions) Important
3 Easy-to-use non-proprietary, design tools are provided for customizing Important
4 The library system and/or individual libraries can surround OPAC display with additional HTML (e.g., standard footers or navigation bar on every page) Essential
5 The following alternative interfaces are always available in the web environment: Essential
  __ Menu  
  __ Command line (text input)  
  __ Graphically driven (mouse)  
  __ Function key alternatives to mouse action  
  __ Other (List):  
6 The system has comparable functionality with various browsers (e.g., Netscape, IE). List compatible browsers and lowest compatible release. Essential
7 The reader can utilize web browser navigation buttons while in OPAC Important
8 The system is operable without proprietary client loaded on individual machines Important
9 Describe how you support the need for a fast, text-only interface that could be used effectively for low speed network access. Essential
10 The system is accessible to or adaptable for persons with disabilities via: Essential
  __ Functional with text-to-speech software  
  __ Font enlargement  
  __ Color insensitivity  
  __ Functional keyboard equivalents for elements that otherwise require activation by pointing devices such as a mouse  
  __ Other?  
11 Remote authentication is possible for off-site users. Reader initiated transactions can take place without repeating authentication process. Essential
12 Implementation of Unicode / non-Roman characters for display, input, indexing, and searching. Indicate when this functionality will be available for: Essential
  __ Japanese  
  __ Arabic  
  __ Chinese  
  __ Korean  
  __ Persian  
  __ Hebrew  
  __ Yiddish.  
  __ Other languages?  
13 A "start-over" initiated by a reader purges his/her search history and transaction history Essential
14 A "start-over" initiated by the system after inactivity purges search history and transaction history, with an inactivity period customizable by library Essential
15 There is an option for a personalized reader profile tied to individual log-on (i.e., "my library" interface; default screen, links, default "home library," saved searches, customizable by reader). Describe functionality. Desirable
16 It is possible to toggle to the MARC view of a record from the OPAC. Is the MARC view customizable? Describe customization options e.g., choice of fields be suppressed from public view). Desirable
17 In what ways can the system record number be displayed from the OPAC (e.g., can be displayed in the MARC view, is always displayed, cam toggle on the system record number display)? Desirable
18 There is easy and intuitive access to reader empowerment (e.g., ILL, renewal, etc.) via deliberate navigation to appropriate forms Essential
19 There is easy and intuitive access to reader empowerment (e.g., ILL, renewal, etc.) integrated into reader's search process (e.g., a prompted option) Important
     
  Searching /Retrieval  
  Formulation of search  
     
20 The reader can choose among various languages for the basic interface of his/her search session. Specify languages supported. Desirable
21 The following search options are supported: Essential
  __ keyword  
  __ phrase  
  __ truncation (internal, left, right, implied; can truncation be disabled by reader?)  
  __ Boolean  
  __ nested  
  __ adjacency  
22 These search options are supported: Important
  __ stacked  
  __ natural language  
23 These search options are supported: Desirable
  __ acronyms  
  __ weighted searching (for relevancy ranking)  
24 Call number searches recognize the numerous separate classifications used at Yale (LC, Old-Yale, SuDoc). Essential
25 Call number searches can be qualified by location. Important
26 Call numbers may be combined with other terms in a search Desirable
27 The option to search author names in any order, with initials or forenames exists. Desirable
28 List any other available search options. Desirable
29 The search engine compensates for inaccuracies by Desirable
  __ fuzzy matches  
  __ spell checking  
  __ suggestion of plural forms  
30 Any search engine compensation for inaccuracies is a reader-initiated option, not a default Essential
31 What search limiters are supported: Essential
  __ format  
  __ date  
  __ language  
  __ LC call #  
  __ local call #  
  __ location  
  __ MARC fields.  
  __ other (list):  
32 It is possible to establish a set of default limits before initiating a series of searches Important
33 There is a clear indication of search limits currently in effect Essential
34 It is possible to formulate a search consisting only of limits (e.g., search for all Spanish language books published in 1932) Essential
35 "Stop words", if used, can be defined by the library. If "stop words" exist, how can they be searched? Important
36 When searching by title, a reader can enter initial articles Important
37 Symbols (e.g., musical symbols for sharp and flat) can be used in a search Important
38 Filing indicators are acknowledged Essential
39 Forward/backward browsing, and jumping, is possible through all indexes. Indicate exceptions. Essential
40 MARC fields can be hypertext-linked to facilitate complementary searches. Which fields? Essential
41 The library system and/or specific libraries can choose which fields are hyperlinked for redirection for new searches Important
42 The system allows readers to store search statements for repeated future use Desirable
43 SDIs (Selected Dissemination of Information) are supported - automatic re-runs and reporting of searches Desirable
44 The system supports URL-constructed searching for all available search types (e.g., a link in a web-based tutorial initiates a pre-planned search when activated) Essential
45 There is an available command line search mode compliant with Z39.58 standard (Common command language for online interactive information retrieval) Important
46 Course reserves can be searched by these indexes: Essential
  __ Course number  
  __ Instructor name  
  __ Author/title  
  __ Call number  
47 Course reserves can be searched by other indexes besides those noted above (e.g., by note fields). List other indexes. Important
48 There is an option to abort a search at any time Essential
49 Explain to what extent indexes customizable. Indicate any limits on number of indexes and index content. Important
     
  Search Results  
     
50 There are different levels of detail in the display of results (like NOTIS guide/index screens). Describe these levels. Are they customizable? Essential
51 Brief displays and/or indexes have the capability to display thumbnail images Desirable
52 The upper limit of initial hits is unlimited. Is this true for all search types? Indicate exceptions. Important
53 Limiting options are offered intrusively if there are too many hits. What size triggers offer of options? Is the alert customizable? Essential
54 If there are no hits, there is an indication that "your entry would be here" in the results retrieved Important
55 The system is capable of suggesting alternative search methods. How? Important
56 Searches can be progressively refined and/or enhanced Essential
57 The number of records retrieved for individual search terms in a multi-term query is displayed.. Desirable
58 The system automatically integrates controlled vocabulary/authorized headings into subject search results (LCSH, MESH, AAT) Important
59 Authorized headings do not appear in search results if there are no related hits Important
60 It is possible to link to detailed shelf location information (explanatory text or graphic of floor plans) from a record's location statement - library system-wide and/or by individual library Desirable
61 Formats are clearly distinguished from other formats in the search results (e.g., music scores, database, manuscripts, serials) How are they distinguished? Essential
62 The system can recognize and filter duplicate field entries from the same record (e.g., same 130 and 245 fields) Important
63 Display options available for serials include location of current and back issues, check-in status of issues. Essential
64 Circulation status information is provided, including On Order, In Process, 24 hr. display of last discharge date Essential
65 On Order material includes display of estimated date of arrival. Desirable
66 Circulation status values are customizable. Important
67 The reader's search history is easily displayed and manipulated during a session Essential
68 The reader can define his/her own methods of sorting search results within a session. What sorting options exist? How do sorting mechanisms relate to size of results set? How are defaults for sorting defined by the library system? Can they be defined by individual libraries within the system? Essential
69 The reader can sort search results by monographic series number Important
     
  Saving Search Results  
     
70 It is possible to mark selected records or a range of records for download and the system maintains persistence in marking throughout a results set (i.e., markings not lost on going to next screen). Essential
71 The specific fields of a record that are included in a download can be defined. Who defines them - library system, individual libraries, reader? Important
72 The system supports fee-based printing remotely to a central location Important
73 The system supports download via e-mail Essential
74 The system supports the use of bibliographic software like EndNote, ProCite. List supported formats. Essential
75 The system supports export in style manual formats Desirable
76 The system supports download of info. to PDAs (Personal Digital Assistants) Desirable
77 The system supports a "shopping cart" model for collecting marked records for an extended search Important
78 The system supports a "shopping cart" model for collecting marked records for a whole session Desirable
79 The system supports a "shopping cart" model for collecting marked records for searches of multiple databases Desirable
80 The system supports longterm saves, via the reader's personal profile Desirable
     
  Reader-initiated Functions  
     
81 Self-service check-out and renewal by readers are possible Important
82 Readers can make and can cancel circulation requests for paging, holds, recalls, ILL - with personal information provided via initial log-on persistent throughout a session Important
83 If a reader cancels a recall, the system will undo the revised due date for the original borrower and tell the original borrower that early return is not required. How is reader notified of the changed duedate (e.g., printed notice, email notice, message that is activated when reader's record is accessed?) Desirable
84 Readers can make context-sensitive requests for photocopies or purchase from citation indexes (i.e., no need to re-key bibliographical information) Desirable
85 Faculty can make context-sensitive requests to place items on course reserve (i.e., no need to re-key bibliographic information) and can cancel such requests Desirable
86 Readers can create their own provisional patron records (subject to review by staff) Desirable
87 Readers can revise their patron records, including email address, local address, home address, phone number - provisionally or permanently? Are staff and/or reader notified of change? How? Is notification optional? Desirable
88 Readers can view their personal record of check-outs, fines, etc. Essential
89 Readers pay fines online. If so, how? Desirable
90 Readers can contest fines online. If so , how? Important
91 Readers can direct reference questions to the library staff, electronically, from within their session Important
92 Readers can direct feedback and evaluation of services to the library staff, electronically, from within their session. Important
93 Readers can attach requests to order records which automatically generates a "rush" status through cataloging and processing. (Integration of acquisitions, cataloging and circulation) Desirable
94 Personal information (ID) of reader is persistent through various transactions after initial log-on Essential
95 Social Security Number (which is the University ID) is not used, displayed or printed during any reader-initiated functions. Essential
     
  Connectivity with other Electronic Resources  
     
96 The system provides a single point of entry into the library's online environment, serving as a gateway to the central catalog as well as other e-resources to which the library has access - providing common searches when possible, or, at least, clear indication of access to available e-resources Essential
97 The system supports hypertext links to finding aids and full text resources, and links back to a specific catalog record. Essential
98 Multiple layers of links are possible between the catalog and other available e-resources, e.g., article-level references are linked to local holdings of journal, catalog records linked to tables of contents, links to sound-recordings, etc. Important
99 The system supports URL-constructed searching for individual items (e.g., by ISSN or ISBN) so that outside e-resources can provide hooks to specific library holdings. Essential
100 Simultaneous searching of multiple MARC format databases can provide integrated, de-duped search results, i.e., one listing of relevant hits - whether books, articles, etc. Desirable
101 Simultaneous searching allows the reader to limit searches to reader specified groups of databases. Important
102 The inaccessibility of a normally available e-resource will not disable or slow down a multi-database search Essential
103 Simultaneous searches can incorporate both bibliographical and nonbibliographical databases (e.g., image databases), by drawing on multiple forms of metadata, and can provide an integrated search results display. Desirable
104 When doing simultaneous searching of multiple databases, it is possible to conduct a file relevance search prior to actually retrieving results or de-duping, i.e., to identify which databases have how many hits for a particular search. Results clearly indicate source database. Desirable
105 The library catalog can be searched simultaneously from other e-resources to which the library subscribes, with results presented through these other interfaces (e.g., Ovid search that also searches the catalog, with results displayed in Ovid). Desirable
106 Reader-initiated ILL or purchase requests can be made from within other databases without rekeying citation data. Desirable
107 The system supports an electronic reserve system. Does the system include an electronic reserve component itself? Does it work with third party electronic reserve systems, if so how and which ones? Does it support various file formats (PDF, HTML, SGML, graphics, etc.) for the retrieval of reserve material? Important
108 The system can interact smoothly with "courseware" such as the classes.yale.edu system. Desirable
     
  Help Features / Messages/ Prompts  
     
109 There is context-sensitive presentation of help files Essential
110 There is a persistent index for all help screens Essential
111 It is possible for individual libraries within the system to design their own individualized help screens Important
112 There a context-sensitive mechanism for linking to vendor-generated or locally-generated tutorials (of an extent or purpose beyond simple help files) Desirable
113 The system gives an indication of status if response is not immediate (e.g., "Working...."), or if system is down Essential
114 Error messages are customizable by library system. And by specific libraries within system? Essential
115 The system provides a mechanism for intrusive dissemination of important library news bulletins Desirable
116 Readers are automatically notified of the status of their circulation requests (e.g., arrival of book recalled) Essential
117 Readers are automatically notified of the status of their ILL or acquisition/cataloging requests Essential
118 Readers can be automatically notified by serials module, e.g. re. arrival of new issues of a particular journal Desirable
119 When automatic notification is available, how is notification given? E.G., upon login, through email, printed notice, voice-mail? Can readers request not to be notified? Important

Last Updated on 9/1/00
By Audrey Novak