Preparing Containers and
Ordering Supplies for Media
(Revised 09 Feb 2005)
Protective Cases and Security Shells
There are standard protective cases for most formats, which are used
for circulation, transportation between libraries, and shelving media
materials at LSF.
The formats which have standard cases are:
- VHS videotapes
- Sound cassettes
- 3½" floppy diskettes
Other formats, such as 12" videodiscs and 5¼" floppy
disks, require special cases. Send these to Preservation/Collection Care.
Examples of the CD/DVD and VHS cases in various stages of preparation
are below. Click the thumbnail for larger image (opens a new
Step 2 (open and closed)
[Photos to be added]
Important: If you are expecting a
large media shipment or planning a special project, make sure there are
sufficient supplies before the materials arrive.
- Each unit should order its own cases (VHS, CD/DVD, audio cassette
and other formats) and security shells. They should do this at the
same time they submit equipment requests. Orders go to the Business
Office, which has a profile identifying the vendor, part number, and
PTAEO code for each type of supply. Payment for these materials comes
from a central fund. Allow at least two months to receive the
security shells, since these have to be shipped from Europe.
- Marking pens should be ordered by the unit that needs them,
out of its own allocation for office supplies. The pen that Preservation
believes is safe for CDs and DVDs is the fine point or extra-fine point
Disposal of Unacceptable Cases
Media items usually arrive in cases that don't match the type used in
the Library. Most VHS and DVD cases can be recycled. Anything marked with
the American or European "Recycle" symbol surrounding the number
1, 2, 4, or 5, or having the initials HDPE underneath can be recycled.
Otherwise it must be thrown away. CD jewel cases cannot be recycled.