Notes

Outline

An Introduction to Orbis Yale University’s Online Library Catalog

Outline Introduction to Orbis Orbis Search Strategies What to do with results Your Library Account Features in Orbis

Orbis Contains: records for over 10.5 million items located in 22 libraries on the Yale campus and at the Library Shelving Facility.

Orbis Contains Records for: books serials (journals, magazines, newspapers) electronic resources government documents maps microform collections printed music sound recordings visual materials working papers government documents (U.S., Canadian, European Union, United Nations) manuscripts and archival materials rare books

Orbis does not contain: Resources in the Lillian Goldman Law Library (MORRIS). Center for Research Libraries (CRL) catalog. Records for specific articles within serials. Various special collections that have individual catalogs.

Orbis is not the place to look for Journal Articles Online Databases should be used to look for journal articles. Consider attending a workshop on the best tools to use when searching for journal articles. Orbis is used to determine if Yale owns a particular journal and what years are owned.  Orbis also links to online journals if available. SFX links to Orbis to search for a title.

Title Search Use when: You know the exact title of the item (It works for books and journals.) Note: If all you have is the abbreviation of a journal try a keyword search using truncation chin? and phys? and let?

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Title Search Tips Retrieves materials by title in the exact word order of the search. (You don’t have to type in a long title completely)  Use this search when the title of the work is known. If you are unsure of the exact wording of an item's title, try a Keyword search. Omit punctuation, accent marks, and initial articles (a, an, the and their foreign equivalents). If the item does not come up– Check your spelling!! Consider alternate forms of words (60 vs. sixty)

Journal Title works the same as a Title search, but retrieves only magazines, scholarly journals, newspapers, annuals and other regularly published materials. Use this search when you know the exact title of the journal or newspaper you need. Journal title searching is especially useful when searching for titles like Science or Nature that would result in many hits.

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Journal Title Tips Retrieves materials by title in the exact word order of the search. (You don’t have to type in a long title completely.) Omit punctuation, accent marks, and initial articles (a, an, the and their foreign equivalents). If the item does not come up– Check your spelling!! Consider alternate forms of words (grey vs. gray) Note: If all you have is the abbreviation of a journal try a keyword search using truncation     chin? and phys? and let?

Author Sorted By Name Orbis enables you to locate materials by the name of authors, editors, composers, translators, arrangers, illustrators, and other people associated with a title. Authors can also be organizations, institutions, governments, government bodies, or the names of symposia. There are two approaches for looking for materials about someone (real or fictional) or about a government body, company, or organization.     1. Use the Subject search option.     Note: subject searches require exact LC subject headings;     “Einstein, albert?” as subject     2. Try a name as a keyword search with “biography”.      “Einstein and biography” as keyword

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Author Sorted By Name Tips Try Author Sorted by Title when searching for works by prolific authors or composers, such as Charles Darwin or Mozart. Enter the author’s last name, then first name. No Comma needed! Leopold Aldo If you are uncertain  of the spelling of the last name, enter as much as you know, and omit first names: niet for nietzsche friedrich wilhelm Retain the hyphen in a hyphenated name: levi-strauss For names with connectives (van, von, der), follow the conventions of the person's country or language:      lawick-goodall jane van

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Author Sorted by Title This search is recommended for extremely prolific authors and composers (e.g. Darwin, Shakespeare, Mozart), who have written many works or whose works exist in multiple editions and translations. The results will give you a list of works by the author in alphabetical order

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Keyword Searching    When you search by keyword, each database record is checked for the presence of the word or words you specify. A record will be retrieved if the words appear in almost any part (or "field") of the record, including the title, subtitle, author, publishing information, and subject fields. In contrast, when you search by subject, a record will only be retrieved if your search phrase appears exactly as written in the subject field of that record.

Keyword Searching Tips Use ? at the end of a search word for truncation: e.g., ecol? will search for ecology, ecological, etc. Enclose exact search phrases in quotation marks: e.g., "middle ages". Truncation may be included within quoted phrases: e.g., "british theat?" will search for British theater and also British theatre. Combine several terms using Boolean Operators: and, or, or not.

Keyword Searching Tips and Retrieves only records containing both terms.       reptiles and amphibians or Retrieves records containing either one or more terms.       woodchuck or “marmota monax” not Excludes records containing       the second term.       squirrel? not woodchuck? parentheses ( ) are used to group segments of Boolean queries for more complex searches. acid and (rain or precipitation)

Advanced Searching Useful for searching by author and title. Useful if you have partial information such as partial title words and the last name of the author You can combine your searches in various ways.

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Subject Searching Subject searching uses controlled vocabulary (Library of Congress Subject headings or Medical Subject headings). Unless you know the proper subject heading try a Keyword search

You may also search Orbis: By call number QL737 R68 W33 1985 With Limits for: Titles in English Books Only Online Journals Only Serials and Journals Only  For Course Reserves by instructor, department or course!

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Search History     allows you to see a list of the searches you have performed during your current session. You can re-execute or edit any previous searches within that same session. You can also combine previous Advanced Searches.     Note: Limits are not retained when you re-execute; you will need to reset your limits.

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Results

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Your Library Account: At the Library Account Page  1.Enter your Yale Login (your Yale NetID* plus the last four digits of your Social Security number (Example: jhs469876)  2.Enter your last name, then click on the OK button

You may view your Library Account for the following details: Items you have borrowed Your overdue items Items you have requested Fees and fines you may owe Items recalled from you   You can also RENEW materials on the Orbis “Your Library Account” screen

Questions? A reference librarian is on duty at Kline Science Library Monday-Friday from 8:30-5:00