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All library staff members are invited to attend the forums pending supervisor approval.

2009 Forums

March

3/09: Getting Familiar with the International Associate Program What You Don’t Know, What You May Want to Know, and What You Need to Know

Presented by Graziano Krätli, International and Collections Program Support

The Library’s International Program and SCOPA, the Standing Committee on Professional Awareness invite you to attend the forum Getting Familiar with the International Associate Program What You Don’t Know, What You May Want to Know, and What You Need to Know Monday, March 9th 11:00 a.m. -12:00 p.m. SML Lecture Hall The International Associate Program started in the summer of 2005 as a three-year pilot project funded by the Yale University Library and is now a permanent feature of the Library’s International Program. In its first three years of implementation, the Program received a score of proposals, submitted by various Library units and departments, and hosted eight visiting librarians from five continents or regions (Africa, Australia, Europe, Central and Southeast Asia). The latest Associate, from Makerere University’s Sir Albert Cook Medical Library in Kampala, Uganda, is currently doing his internship at the Yale Medical Library. In preparation for the next call for proposals, to be issued on March 23, Graziano Krätli, International Program Support Librarian, will provide an overview of the Program and its participants, achievements and challenges, to be followed by Mark Gentry, Clinical Support Librarian, Medical Library, who will offer practical advice on how to prepare a winning proposal—and what to expect if your proposal is approved. All Yale library staff are invited to attend, pending supervisor approval.

3/16: University Librarian's Budget Address to Staff

Presented by Alice Prochaska, University Librarian

SCOPA, the Standing Committee on Professional Awareness, is pleased to present: University Librarian's Budget Address to Staff Presented by Alice Prochaska, University Librarian Monday, March 16, 2009, 10:00-11:30 am in the Lecture Hall, Sterling Memorial Library Alice Prochaska will offer updated information about the Library's budget plans and strategy for dealing with the cuts, together with some details on cost saving measures that are being adopted and the impacts on the work of the Library and Library staff. There is still much work going on, within the University centrally and in the Library to determine what measures need to be taken. This series of meetings will be an opportunity for Alice to paint the picture of what is currently planned and known, and to answer questions. She is also eager to hear from staff about their own thoughts and suggestions. Two additional talks are being given this week: Tuesday, March 17, 2009, 2:30-4:00 pm in the Lecture Hall, Sterling Memorial Library Thursday, March 19, 2009, 10:00-11:30 am In Niebuhr Hall, Yale Divinity School All members of the Yale University Library staff are encouraged to attend this forum, pending approval from their supervisors

3/17: University Librarian's Budget Address to Staff

Presented by Alice Prochaska, University Librarian

SCOPA, the Standing Committee on Professional Awareness, is pleased to present: University Librarian's Budget Address to Staff Presented by Alice Prochaska, University Librarian Tuesday, March 17, 2009, 2:30-4:00 pm in the Lecture Hall, Sterling Memorial Library Alice Prochaska will offer updated information about the Library's budget plans and strategy for dealing with the cuts, together with some details on cost saving measures that are being adopted and the impacts on the work of the Library and Library staff. There is still much work going on, within the University centrally and in the Library to determine what measures need to be taken. This series of meetings will be an opportunity for Alice to paint the picture of what is currently planned and known, and to answer questions. She is also eager to hear from staff about their own thoughts and suggestions. One more talk will be held on Thursday at the Divinity School: Thursday, March 19, 2009, 10:00-11:30 am In Niebuhr Hall, Yale Divinity School All members of the Yale University Library staff are encouraged to attend this forum, pending approval from their supervisors.

3/19: University Librarian's Budget Address to Staff

Presented by Alice Prochaska, University Librarian

SCOPA, the Standing Committee on Professional Awareness, is pleased to present: University Librarian's Budget Address to Staff Presented by Alice Prochaska, University Librarian The third and final address: Thursday, March 19, 2009, 10:00-11:30 am In Niebuhr Hall, Yale Divinity School Alice Prochaska will offer updated information about the Library's budget plans and strategy for dealing with the cuts, together with some details on cost saving measures that are being adopted and the impacts on the work of the Library and Library staff. There is still much work going on, within the University centrally and in the Library to determine what measures need to be taken. This series of meetings will be an opportunity for Alice to paint the picture of what is currently planned and known, and to answer questions. She is also eager to hear from staff about their own thoughts and suggestions. All members of the Yale University Library staff are encouraged to attend this forum, pending approval from their supervisors.

April

4/20: Race, Democracy, Literacy and Social Change in Twentieth-Century American Library History

Presented by Allison Sutton, University of Illinois (Beinecke Gallup Fellow)

Beinecke Rare Book and Manuscript Library SCOPA, the Standing Committee on Professional Awareness, and the Library Diversity Council invite you to attend a talk Race, Democracy, Literacy and Social Change in Twentieth-Century American Library History Allison Sutton, University of Illinois (Beinecke Gallup Fellow) Monday, April 20th 2:00 – 3:00 p.m. Beinecke Mezzanine Reception to follow Allison Sutton, Psychology and Social Work Subject Specialist in the Education & Social Science Library at the University of Illinois at Urbana-Champaign, is currently a Gallup Fellow in American Literature at the Beinecke Rare Book and Manuscript Library where she is working with the James Weldon Johnson Memorial Collection on a project titled, “‘Ties that Bind’: Langston Hughes and the Librarians and Libraries of the Harlem Renaissance.” This project continues her examination of Hughes’s relationships with libraries and librarians during the Harlem Renaissance, shedding light on how libraries served as vehicles for social change through literature and the arts. Allison has published on, and continues to research, the Negro Teacher-Librarian Training Program, a late 1930s initiative organized by the American Library Association and funded by the General Education Board to train African American teacher-librarians in the South. Allison’s talk will offer a synopsis of her past work on the Negro Teacher-Librarian Training Program while providing insight into her current project. Taken as a whole, her work foregrounds segments of library history that positively influenced American education and social change in the decades prior to the Civil Rights Movement. Please join us for a reception on the Beinecke Mezzanine following the talk. All Yale library staff are invited to attend, pending supervisor approval. Louise Bernard, SCOPA.

4/23: A conversation with Carnegie Fellow

Presented by Cyrill A. Walters W.H. Bell Music Library, University of Cape Town and International Associate Sir Albert Cook Medical Library, Makerere University

The Library International Programs and SCOPA, the Standing Committee on Professional Awareness are pleased to present a conversation with Carnegie Fellow Cyrill A. Walters W.H. Bell Music Library, University of Cape Town and International Associate Michael L. Kasusse Sir Albert Cook Medical Library, Makerere University Thursday, 23 April 2009 3:00 - 4:00 p.m. SML Lecture Hall Cyrill Walters, Librarian (Music Specialist) at the W.H. Bell Music Library, University of Cape Town (UCT) Libraries, is one of nine librarians from South Africa visiting the United States this spring under the auspices of the Research Libraries Consortium (RLC), a three-year program funded by the Carnegie Corporation of New York and involving three distinguished universities (Cape Town, KwaZulu-Natal, and Witwatersrand). Cyrill holds a bachelor’s and a master’s degree in Music, as well as a postgraduate diploma in Library and Information Science, all from the University of Cape Town. She is active in various professional organizations (Music Library Interest Group of Southern Africa, Library and Information Association of South Africa, Research, Education and Training Interest Group), and was awarded an exchange scholarship at the University of Michigan in 2002 and an IFLA/OCLC Career Development Fellowship in 2008. Michael Kasusse, librarian at Makerere University's Sir Albert Cook Medical Library in Kampala, Uganda, is the eighth information professional to come to Yale under the auspices of the International Associates Program, a Library-funded project launched in 2005. Michael received his bachelor’s and master’s degrees in Library and Information Science from Makerere University in 2000 e 2004, respectively. Prior to joining the Albert Cook Library in 2006, he worked for 5 years at Mildmay, a London-based HIV/AIDS charity where he was both librarian and head of medical records. He has published several papers and presented at conferences, and is currently Executive Director of the Information Science foundation for Eastern Africa (ISFEA). He recently attended a Health Informatics course at the University of Sheffield in England. Cyrill and Michael will talk about their respective institutions and experiences as visiting librarians at Yale and in the United States. All staff are invited pending supervisor approval. For SCOPA, Ian McDermott.

4/28: Digital Copyright

Presented by Professor Howard Besser, New York University

SCOPA, the Standing Committee on Professional Awareness invites you to attend a forum on Digital Copyright Presented by Professor Howard Besser, New York University Tuesday, April 28th 2:00 – 3:00 p.m. SML Lecture Hall Howard Besser is Professor of Cinema Studies and Director of New York University's Moving Image Archiving & Preservation Program (MIAP), as well as Senior Scientist for Digital Library Initiatives for NYU's Library. He was previously a Professor of Library Science at UCLA, where he taught and did research on multimedia, image databases, digital libraries, metadata standards, digital longevity, web design, information literacy, distance learning, intellectual property, and the social and cultural impact of new information technologies. Dr. Besser has been active in the development of metadata standards for resource sharing in digital libraries, archives, and museums. He was involved in the establishment of the Dublin Core Metadata Initiative (DCMI) and the Metadata Encoding and Transmission Standard (METS). He has served on two joint US/European Community metadata standards working-groups, and he was an organizer of both the Dublin Core discovery standard meeting on digital images, and the US National Information Standards Organization/Digital Library Federation meeting to develop and promote technical digital image standards. Dr. Besser has participated in planning for the National Digital Information Infrastructure and Preservation Program, and serves on the National Research Council panel reviewing the National Archives’ plans for their Electronic Records Archives. He has published dozens of articles in a wide variety of information technology and cultural heritage journals. All Yale library staff are invited to attend, pending supervisor approval. Molly Wheeler, Beinecke Library, Louise Bernard for SCOPA.

May

5/13: Arts Area Exhibition Record Research Pilot Project

Presented by Hannah Bennet

SCOPA, the Standing Committee on Professional Awareness is pleased to present the forum: Arts Area Exhibition Record Research Pilot Project A presentation by Hannah Bennet Assistant Director for Collections and Research Robert B. Haas Family Arts Library Wednesday, May 13, 2:00-3:00 PM Sterling Memorial Library Lecture Hall The Professional Development Grants Program supports innovative research and investigative projects undertaken by members of the Managerial and Professional staff of the Yale University Library. The grants are intended to provide incentive and financial assistance for projects that contribute to the Yale library community through such avenues as scholarly research, creative program applications, or feasibility/ pilot studies. The program is administered by the Library's Standing Committee on Professional Awareness (SCOPA). Hannah Bennet was awarded a 2008 SCOPA Grant to develop a prototype exhibition record for Yale University and during this forum she will discuss her project. Description in Brief: This proposal sought to fund development for an Arts Area Exhibition Record designed to index Yale exhibitions including works on view and the artists/people involved. Prompting this project was the fact that, to date, there had been no deliberate effort to document, for public consumption, who, what or when an art object was exhibited at Yale. For the year funded (2008), I proposed developing a prototype or proof of concept followed by a recommended structure for the project's continuation within the Arts Library. All Yale Library staff are welcome to attend this event, pending supervisor approval. For more information on SCOPA Grants, including information applying for a grant and past reports, please visit our website: Grants

June

6/19 and 6/24: Public Forums: YUL Performance and Promotion Criteria

Presented by the committee to review the Performance and Promotion Criteria for Yale University Librarians

The committee to review the Performance and Promotion Criteria for Yale University Librarians has met for the past twelve weeks. We have held lengthy discussions and reviewed criteria from other academic libraries and are recommending revisions to the current document. To solicit feedback from the professional librarian staff about our proposed revisions we will hold two public forums in the Library Lecture Hall, sponsored by SCOPA: June 19 9:30-11:00am June 24 10:30am-12:00pm Before attending one of the two forums, please review the existing set of criteria, which can be found at: the existing set of criteria. Our proposed revisions are attached to this message. If you plan to attend one of the meetings, please bring a copy of the proposed revisions with you. To summarize our proposed revisions: Section I Performance Expectations for Librarians Section 1A. Competence in Position Responsibilities is now titled: Job Performance and Professional Growth. We have directly tied this section to meeting position responsibilities as defined in job descriptions and in performance appraisal goals and job behaviors. In addition, professional growth, formerly a part of Section 1C, has been incorporated into this section because we believe it directly impacts a librarian's ability to meet her or his job responsibilities. Section 1B. Professional Contributions to the Library and University is now titled: Service to the Library, University, and/or Community. While librarians must continue to demonstrate service to the library that falls outside of their normal job responsibilities, for promotion purposes they may also demonstrate service to the University and/or service to the community that draws upon their librarianship skills and advances the mission of the University. Section 1C. Professional Growth and Contributions is now titled: Professional Contributions. We more clearly emphasize that first and foremost all librarians must contribute to the library, archival, and/or information technology professions, and we identify some ways in which they can do so. Service to the professions at the regional level is now explicitly cited as a way to demonstrate success in this area. For promotion purposes, contributions to a relevant field of academic inquiry can be used as further evidence in this area. Section II. Professional Ranks The five existing ranks and continuing appointment at the librarian III level remain in place. We have simplified the language and refer to Section I throughout. We explicitly note that candidates being reviewed for promotion must not only meet the criteria for promotion to the next rank but should also demonstrate potential for success at higher ranks. In addition, candidates for promotion to Librarian V must demonstrate sustained, exceptional contributions to the profession beyond the regional level, at the national and/or international levels. If you are unable to attend one of the public sessions, but want to provide us with feedback, please provide us with your comments at: Comments by 5:00p.m. on June 25. You can also contact any of the committee members individually. After the public sessions, the committee will meet to discuss the feedback and revise the document as necessary. It will then be presented to LMC for discussion and any further revision. In early July, it will be presented to Alice. The new document will be in place for the next round of promotions. We thank all of you who have provided us with input to our deliberations and look forward to hearing from all who attend the public sessions or send us their comments.


Janene Batten (Co-chair)

Christine Weideman (Co-chair)

Tatiana Barr

Ellen Hammond

Kathryn James

David McCaslin

Alan Solomon