Final Minutes for SCOPA Meeting

February 15, 2006, SML 410

 

 

Present: Eileen Smith (chair), Michael Forstrom, Marsha Garman, Kevin Glick(recording), Kelly Hovendick, Jennifer Krivickas, Este Pope, Cindy Roman and

 

Absent: Camilla Tubbs

 

 

Meeting Maker access

 

Almost every member of the group has been added to the Meeting Maker proxy list for the SCOPA calendar. Every member of the committee was asked to do a final check to make sure they have access.

 

Sub-Committee reports

 

Grants reports: See forum listed below. The sub-committee met February 14th and discussed changes to the SCOPA website regarding the submission procedure for grant applications and a concern that potential grant applicants may not understand who is eligible to apply for grants. It was decided that there will be a mention in the grant development forum as well as a note in the grant announcement.

Mentor Program: This subcommittee is planning to meet shortly and will report on that meeting at the next SCOPA meeting.

 

New Librarians’ Orientation: There are still a small number of new staff; not enough to schedule the next new librarians’ orientation.

 

Website: It has been decided that SCOPA members will submit minutes to Marcia and forum information to Este. The subcommittee reported on a meeting to discuss cleaning up the web server. The subcommittee members will be moving some files into folders. The subcommittee will be considering the disposition of files that are no longer needed in the day to day operations of SCOPA. A definitive date of how long forum past forums must be listed on the website will be created and it will be decided if extraneous files will be either deleted or submitted to the University Archives. The subcommittee would like to plan an overhaul of the content on the website to be undertaken over the summer.

 

Updates on Forums

 

Applying for Grants. Planned for March 6th, Kevin will need to move this forum to another date because some of the participants will not be able to make that date. Kevin will consider the following week in March.

 

E-Resource Management at Yale. Michael has planned this forum for March 10th.

 

Greg Sharrow from the VT Folk Life Center. Michael has planned this forum for April 5th.

 

Patricia Thurston. Marcia will try to plan this forum for sometime between April 12 and18.

 

SCOPA 2005 Grants forum. Cindy will put a hold on some possible dates in the last week of April for a later final decision.

 

Putting together a promotion portfolio with Joan Swanekamp. Eileen will try to plan this forum for some time in May.

 

The continuation of the series on development for promotion, including a single forum combining presentations on non-Yale committee work will be planned for September or October. Three people will share the responsibilities in developing this forum, Marsha: non-ALA. Kelly: ALA. Este: local/regional

 

New forums

 

Este proposed a possible forum on RSS feeds and/or blogs similar to a presentation that was give by the Portal Opportunities Group. The forum would show staff how to use them and give an introduction to what they are. Este will talk to Kalee Sprague about the POG presentation. The format under consideration is a panel or multi-speaker presentation. It was suggested that Julie Linden and Jennifer Weintraub might be good speakers to consider. It was unanimously decided to proceed with the planning of this forum.

 

Michael proposed a forum by Abdul Ahad Hannawi based on a presentation he has given titled, “Origins and Development of Paper in the Middle East.” This could coincide with the BAC show. It was decided to proceed with the planning of this forum.

 

Guidelines for organizing a SCOPA Forum. Discussion of the guidelines was tabled until the next meeting.