Minutes

SCOPA Transition Meeting

11 January 2006

SML 409

3:00 p.m.

Present: Carla Heister (outgoing chair), Eileen Smith (incoming chair, recording), Alica Prochaska, Diane Turner, Michael Forstrom, Kevin Glick, Rowen Griem, Abdul Hannawi, Kelly Hovendick, Jennifer Krivickas, Estelle Pope, Cynthia Roman, Camilla Tubbs.

Absent: Marsha Garman.

2005 Committee Portion

Carla welcomed incoming members to their first SCOPA meeting. Going around the table, we introduced ourselves.

Carla next presented the Chair End-of-Year Summary Report, outlining the accomplishments of SCOPA in 2005. She thanked outgoing and continuing members of the committee for their work this past year under her leadership.

Diane Turner and Alice Prochaska, in turn, expressed their appreciation to Carla and the outgoing and continuing members of SCOPA for their work. They thanked the incoming members for agreeing to serve on SCOPA, remarking on the important role SCOPA plays in the Yale University Library. Both reminded committee members of their willingness to be of any assistance in answering questions or helping to secure speakers.

Carla reported that “a member of ALA/RUSA's Mentoring Committee commented to a Yale Librarian that the mentoring website [created by SCOPA and located on our site] with its information is the best example of mentoring information that the RUSA Mentoring Committee found in an extensive search on the web.”

Members of the various SCOPA sub-committees spoke briefly on these different assignments, introducing them to incoming members.

Grants -- Rowena

Mentoring -- Kevin

New Librarians' Orientation -- Eileen

Publications -- Michael

Webmaster -- Carla (for Marsha)

Carla then turned the meeting over to Eileen, as incoming chair, concluding the 2005 SCOPA year. The outgoing members -- Carla, Abdul and Rowena -- left with our thanks. Alice and Diane also left, with their good wishes for the coming year.

2006 Committee Portion

I. Eileen reiterated thanks to incoming members -- Kelly Hovendick, Jennifer Krivickas, Este Pope and Camilla Tubbs -- for agreeing to serve on SCOPA.

II. The first order of business was to schedule our regular meeting time.

We are agree to meet the 1st and 3rd Wednesdays of each month, from 3-4 p.m. Eileen will make arrangements for a room, and send out a notice before the end of the week.

[SML room 410]

III. Sub-committee assignments were made as follows:

Webmaster -- Marsha will be joined by Este

Publication list -- Michael will continue to do this

Grants -- Cindy will be joined by Jennifer

Mentoring -- Kelly and Camilla (with input from Kevin)

New Librarians' Orientation -- Kevin (with input from Eileen)

IV. Forums for 2006

Events currently planned were reviewed:

Forums recurring annually:

International Festival of Edible Books ( annual? ca. April 1st : Eileen)

SCOPA Grants Forum -- 2005 recipients' presentations (April)

Report to Staff (was 'State of the Library') by Alice Prochaska (Sept./Oct.)

Promotion Review by Diane Turner (Fall)

Recurring non-forum:

New Librarians' Orientation (twice yearly, Spring and Fall)

Forums set:

E-Resource Management at Yale (Michael : POSTPONED from 1/12)

(Due to the recent flood in SML, the Lecture Hall was unavailable, and the forum "E-Resource management at Yale" had to be postponed. Michael is working with the presenters to reschedule.)

Greg Sharrow from the VT Folk Life Center (Michael : April 5th)

Forums in planning:

David Pinkow, Curator of printing history at RIT (Michael)

As part of our new series on building a promotion portfolio:

Grant writing (Kevin : early March)

Committee work outside of Yale (Marsha : Spring)

Professional publishing (Michael : February?)

Addition series topics previous discussed:

ALA Committee Participation

Local/Regional Library Committees

Non-Library committees, especially for M's

Topic for series requested by Diane Turner:

Preparing for promotion: candidates and supervisors working together (Eileen)

Kevin suggested it would be helpful to present the series as such, to highlight why certain forums are being offered, that this is to help build a promotion portfolio. We discussed this, and decided to included this information in the announcement for these forums, and repeat it when introducing them.

Michael raised the question of occasionally having Beinecke Library Fellows present their research as a SCOPA form, if the topic were of sufficiently broad interest. He suggested a current fellow doing research on the topic "Travel writing in the West". We were in agreement, and he will pursue this.

V. Next meeting will be held Wednesday, Jan. 18, 3-4 p.m., in a room to be announced.

[cancelled due to ALA]