SCOPA Meeting Minutes

May 3, 2006

3:00-4:00 p.m.

SML 410

 

 

1.  Present: Kevin Glick, Marsha Garman, Kelly Hovendick, Jennifer Krivickas, Este Pope (recorder) Cindy Roman, Eileen Smith (chair), Camilla Tubbs

Absent: Michael Forstrom

 

2.  Minutes were approved from the April 19th meeting.  Marsha will post the minutes to the website.

 

3.  Sub-Committee reports

 

Grants  -- The Grants forum for 2005 recipients will be held on Friday, May 05, 2006 at 11, and Kevin will assist in setting up the new laptop and projector.  The Grants sub-committee will send a reminder to current grant recipients that mid-point reports are due on June 15th.  The will also send out a reminder about grants for next year (applications in October).  Eileen reminded everyone of the quarterly reminders to be sent out by the subcommittees to YULIB for the SCOPA Grants, Mentor programs, and Publications list. Michael recently send out the Publications reminder, has received several responses, and will be updating the list

 

Mentor Program – All those currently listed on the Mentor list have been contacted and all but 1 are still interested in being members.  The next step for the sub-committee will be to work on ideas for the program.

 

New Librarians Orientation – The date has been shifted again because there aren’t enough new hires.  Kevin will check with the HR office, and will most likely put off the orientation until August or September when there will be more new people.

 

 

4.  Updates on forums

            Pre-ALA Annual

            SCOPA Grants Forum – 2005 recipients’ presentations (Cindy & Jen : May 5)

            Patricia Thurston (Marsha : May 19) Marsha is getting Patricia’s bio by Friday,

May 5th

Connecticut History Online (Camilla : June?)  Camilla has talked to the folks at 

CHO, and will know when they can come by the end of the week (it will probably be June)

            Autumn

Promotion forum – lined up for Fall (dates to follow) – Kelly has talked with Diane (who will talk with Sue Lorimer) and the SML lecture hall is booked.  She’ll send out the Meeting Maker proposal, and it will be 1 morning and 1 afternoon in November.

 

           

           

  1. “Guidelines for organizing a SCOPA forum”

We discussed final changes to our SCOPA forum planning document.

Cynthia will make changes and send to the group via email.  After that we’ll need to decide whether to post it to the public SCOPA website or somewhere else.                              

 

6.  Other business

Lecture Hall set-up session – with Andrew Gray, this will take place at one of our upcoming meetings.

 

            Library Committee Fair, June 15 – Cynthia will sit with Eileen at the SCOPA

table.

 

Abdul has agreed to allow us to post his paper on the SCOPA website from his forum talk.

 

Eileen has discussed podcasts/live recording with Diane Turner.  She (Diane) is open to the idea of using SCOPA funds to buy equipment if SCOPA decides to go that way.  Eileen suggested this as something the 2007 committee might want to discuss.

 

Eileen also reminded everyone not to begin announcements on YULIB with “SCOPA FORUM”.  Este will follow-up with Pedro about the character limit for email titles to avoid the SPAM filter.

 

Summer meetings:  schedule is reduced, and all are welcome to propose forums/events for the summer.

 

            Jen mentioned having a librarian motivational speaker from Simmons come to Yale for a possible Fall forum. She will check into this possibility.