SCOPA Meeting Minutes
SCOPA Meeting: 10 February 2000
Present: Cindy Crooker, Ellen Doon, Erika Heinen, Tom Hyry (recorder), Jennifer Kostelnik, Stephanie Schmitt, Diane Turner.
Absent: Calvin Hsu, Dajin Sun
New Librarian Orientation
Tom distributed the agenda from last Fall's orientation and asked members to review it and think about ways to improve and augment the orientation. Erika agreed to coordinate this session. We set potential dates of the morning of either March 21 or 28. Erika will contact the outside participants and figure out which day is best. We will discuss this at the next meeting.
Mentoring Program
Jennifer gave an extensive update on the status of the mentoring program. Through her experiences working within the system and conversations with an outside reviewer, she identified some problems. She suggested that we needed more consistent information from mentors and mentees and presented forms she plans to distribute to acquire this information. She also stated the need to publicize the program again.
Step will join Jennifer to work on the mentoring program. They agreed to draft a message to send to those who have agreed to be mentors that will gather information and better inform the mentors about the system. They also agreed to draft another message to re-announce the program.
Grants Subcommittee
Erika has agreed to chair the subcommittee and Jennifer will continue to serve on it. There are two slots to be filled by incoming members, and we will decide on the constitution of the group at a future time. Erika announced that the notifications for grants for the coming year are in the process of being released. She also suggested that because the notifications are going out so late, that we extend the grant period into next year, to give recipients a full year to complete the work. We decided this was fine, with the caveat that we make sure this does not conflict with budget issues tied to the fiscal year calendar. Erika will check with Debbie McGraw to make sure it is alright.
Forums
Erika reported that the Bob Strauss/David Walls forum needs to be pushed back to March. She will continue to work on this forum.
Cindy suggested that we get Dan Chudnov to do a forum on the JAKE project he has developed. Dan has expressed interest in doing this forum and it can probably be scheduled in late February. Cindy agreed to coordinate it.
The group decided that we would co-sponsor with WAG-TLC a forum featuring Mike Paciello, on the topic of web accessibility. There was some conversation about the speaker's fee required and Diane agreed to look into alternative sources of funding to help defer the costs.
Tom reported that plans are in the work for a forum featuring the University Archives Tercentennial project team, projected for April.
Tom agreed to contact Scott Bennett about potential topics and scheduling for his spring forum.
Other suggestions included forums on the myriad of issues surrounding electronic scholarly publishing, ongoing digital library initiatives in the library system, and a farewell talk by Ralph Franklin.
Respectfully submitted,
Tom Hyry
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