Minutes from 11 July 1997

Present: Diane G-H, Fred M., Raquel C., Manon T., Chris W., Gillian G., Bill F., Nicole B., Diane T., Andrea L. (recorder)

I. Committee Survey
Nicole presented an update on the status of the committee survey and the LMC. Raquel also provided information. The response to the survey was excellent. Ken Crilly had been the LMC liaison but is rotating off, so the point person will be Rich Szary. Results of the committee structure survey will be posted on the Web; flow-charting, design etc. still under consideration.

II. Program/Future Planning
A presentation is scheduled for August 19, 1997 at 9:30 -- Danuta will be the presenter. Speaker will be the new New Haven Public Library Librarian. Location still uncertain at time of this meeting.

Chris W. gave a summary of anticipated fall programming. After discussion by the SCOPA group it was agreed upon that a Special Collections Fair, encompassing the special research collections at Yale, and the editorial projects, would be scheduled early in the coming term. This would be followed by forums focusing more on areas such as preservation, arrangement and description, collection development, and reference. Chris will continue to plan;speakers still to be arranged.

III. SCOPA Grants update
Manon gave a brief update on the grant process and the timetable. Call for new grants scheduled for November.

IV. Promotion Review Process
Lengthy discussion centered on the University Library Promotion Review Process. Most of the discussion centered around the question, "Are the university standards at Yale changing, and if so, how best to communicate these changes to the librarians?" Other related questions/issues under discussion -- Are open forums needed, when and by whom, to keep librarians informed of expectations; What constitutes an acceptable level of professional involvement in external professional organizations; Is the University documentation of promotion guidelines outdated, or too vague; Is an appeal process needed, and, Are workshops which focus on "the presentation of self" needed for professional librarians at Yale. No recommendations were arrived at; further discussion tabled until next SCOPA meeting.

Next SCOPA meeting scheduled for August 8, 1997.

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Last updated: Aug. 18, 1997
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