Minutes from 15 August 1997
Attendees: Nicole Bouche (chair/recorder), Gillian Goldsmith,
Manon Theroux, Andrea Lamb
Absent: Diane Goldenberg-Hart, Diane Turner, Fred Musto, Bill Fray
NEXT SCOPA MEETING SCHEDULED FOR SEPTEMBER 5, 2 PM (BRBL RM 28).
1. YUL Committee Survey
Gillian agreed to take over the Excel file of data compiled by Raquel C., and Nicole will follow up with chairs of committees who have not yet reported. Nicole drafted an preliminary webpage for general public display of committee information; we'll refine it later. Nicole has a meeting scheduled with Ken Crilly to coordinate steps to complete the survey, complete and publish the webpage, and report information back to LMC. We want to have this all done by the end of September, at the latest.
2. Fall Program Calendar
We reviewed the program calendar and set tentative "ranges" for several programs:
Role of Special collections in a research institution (C. Weideman): session one, 2nd week in December, 1997; session 2, 2nd week in January, 1998; session 3, second week in February, 1998. Chris should confirm dates for ALA mid-winter, and adjust the schedule for session accordingly. Nicole will enquire of Scott Bennett whether this would be a suitable venue for a presentation by Alison Richard (which he asked SCOPA to consider last spring.) If not, we'll find another person to do that slot, and schedule a separate SCOPA event with Provost Richard.
Yale Editorial Projects (M. Theroux / N. Bouche): 1 session, October/November, 1997: Manon will contact the projects and try to nail down a more specific date for their session. She reported on a conversation with Danuta N., about the possibility of linking this presentation to the library's exhibition schedule.
Yale Finding Aids Project (N. Bouche): pending final info on installation of software on public machines in SML. [Based on information coming out of a meeting on August 19, it looks like this will be done in September, so an early October date for the Finding Aids program would probably be the best timing.] We'll also have to be able to schedule the presentation in a properly equiped room with the necessary computer equipment.
SAA/ALA and other conference presentations: We agreed that these can be scheduled just about any time, and that Nicole would send out a general request for volunteers or suggestions (of people known to have presented papers or who are involved in interesting projects.)
National Digital Library Federation/Digital Library Initiatives: we agreed that should be pursued. Nicole will contact Don Waters and Ann Okerson, at least as starters, to see what we might put together around this topic.
Art Dean Presentation: We agreed that Max Marmor's suggestion was a good one; Nicole will touch bases again with Max, and then extend a formal invitation to the Dean, and see what kind of scheduling can be arranged.
RE MEETING SPACE: members expressed concern about continuing to use the SML lecture hall during construction. We decided to look again at using the Beinecke mezzanine for forth coming events, when that space might be suitable. The topic of monies for rental of AV equipment (which would be required if we use the Beinecke space) and other minor expenses of SCOPA events was once again raised. Nicole agreed to raise it with Richard Szary, to see if LMC would not be willing to provide a modest, but firm, budget for SCOPAs, so that we'd have a sense of just what resources were available to us for equipment rental and the like. It was also noted that the coffee and modest treats at the NHPL Director's session the previous day, was a very nice touch, and offered a setting for people to stay around after a session and mingle. Something of the sort for other SCOPA functions, it was felt, would enhance staff programs of this sort.
3. SCOPA/M & PSA
Nicole is waiting to hear back from Diane Turner, to find out the names of the current committee and the committee chair. She will then set up some kind of a meeting with the chair, as we discussed last spring, and report back to SCOPA.
4. Mentoring
Richard Szary has put the mentoring program on the LMC agenda for Sept 24th; Gillian, Chris and Nicole will attend, to solicit input from LMC members. This project will be a top agenda item at our next meeting: everyone should read the articles distributed by Chris before then, and come prepared to discuss possible strategies and models.
5. Promotion Review
Following up on our discussion of the recent promotion cycle (at our last meeting), Nicole reported that she'd spoken with Richard Szary (LMC Chair). There have been other discussions going on, at LMC and elsewhere, about recent events; we are in agreement that some type of program to review expectations, etc. is desirable, and that SCOPA is the logical sponsor. Nicole will touch bases with Richard Szary again before our next meeting; meanwhile, people should be giving some thought to this as well, so we can come up with a fairly concrete proposal after our Sept 5 meeting. We are agreed that this program needs to happen as soon as possible, so that it is not confused with the regular early winter (Nov/Dec.) meetings held to discuss specifics of the 1998 promotion process.
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