SCOPA Meeting Minutes
2 July 2001
Present: Ellen Doon (chair), Richard Boursy, Cindy Crooker, Calvin Hsu, Step Schmitt, Jae Williams.
Michelle Light has taken a job at Northeastern University. Scott Bennett will appoint another librarian to finish out her term. There is also the possibility that a librarian-in-residence may be appointed to SCOPA, as has been done in the past. The librarian-in-residence will be a temporary ninth SCOPA position, leaving all eight regular spots filled by promotion-track librarians.
We will wait until a new person is appointed before filling Michelle's position on the Grants Subcommittee.
Members of SCOPA were asked to volunteer to scoop ice cream at the Ice Cream Social on July 17th.
Forums
Scott Bennett will give his valedictory talk on July 11th.
Library Human Resources and Library Administration are planning a reception to welcome Alice Prochaska, the new university librarian. SCOPA will try to schedule a question and answer session with her before the reception. We would like to schedule a similar question and answer session with Barbara Shailor, the new director of the Beinecke Library.
The date of Audrey Novak's Orbis II forum is not definite yet. Ellen will contact Audrey.
On June 22nd, Ann Okerson, Karen Hunter from Elsevier, and Dr. Harold Varmus of Memorial Sloan-Kettering Cancer Center were interviewed on NPR's Talk of the Nation about free access to published scientific research. A group of researchers has circulated an open letter demanding that their articles be made freely available six months after publication. It was suggested that we play the tape for those who missed the broadcast. Ann Okerson offered to answer questions and proposed inviting Karen Hunter to participate if we could guarantee an audience. Another possibility is to invite a faculty member who signed the petition. To keep it interesting, we could stop the tape at intervals for discussion and then continue. We plan to serve coffee and muffins or cookies. Ellen will discuss our suggestions with Ann. We would like to hold this forum in the next few weeks.
Bill Wallach's forum on grant writing is scheduled for October 5th. Michelle plans to come back for this forum which she organized. Mr. Wallach will speak for an hour and a half and there will be half an hour for questions. It was decided to invite Carolyn Claflin to attend to answer any specific questions about Yale procedures for grant applications to external agencies.
The Symposium on Digital Projects in the Yale Library will be held on September 20th from 9:00 to 1:00. Daniel Greenstein of the Digital Library Federation will be the keynote speaker. He will speak for an hour and be followed by nine 15-minute talks by the following Yale speakers: Max Marmor, Fred Martz, Susan Williams, Martha Smalley or Diane Goldenberg-Hart, Ellen Cordes, Jennifer Weintraub, William Fray, Stephanie Davidson, and Carter Jones.
Ellen is having trouble scheduling the forum on scholarly editing projects in the library this fall, but she will persevere.
Jae Williams suggested that we have a forum on paper in libraries. The conference of the Friends of Dard Hunter (a paper historian) will be held in western Massachusetts this October and we may be able to get speakers from that group. It might be interesting to compare traditional paper and electronic paper. Ellen had talked to Laura O'Brien Miller in Conservation about the possibility of a conservation-related forum, so maybe she will have some advice.
We revisited the issue of how to make it obvious that SCOPA forums are open to C&T staff. We will try to word all announcements to make it clear that forums are open to all staff, not just M&P's. We discussed opening the mentoring program to C&T staff (an idea raised at the last meeting), but decided there were too many potential difficulties, including getting supervisors to approve time for this activity.
We discussed the Guidelines for Submission for the SCOPA publications page and made various changes. We added language limiting the scope of the articles to library and information science and deleted the language which defined the types of publications from which we would accept articles. We upheld the limit to articles from the last five years.
The next meeting will be held on August 6th in SML 411.
Minutes submitted by Cynthia Crooker
Web site comments to Jae Williams