SCOPA Meeting Minutes
4 June 2001
Present: Ellen Doon (chair), Richard Boursy, Cindy Crooker, Michelle Light, Rochelle Smith.
Ellen thanked everyone for their participation in the Learning Fair on May 24. In future events of this kind we will make sure to have a handout with a list of forums. This would be informative, and it would also be of potential interest to all staff; the existing handouts on the mentoring program and the grants program are aimed at M&P staff only. This led to a discussion of SCOPA's relationship with C&T staff. In future announcements, we will try to make clear that forums are open to all staff, not just M&P. The idea of opening the mentoring program to C&T staff was raised; this might be of particular interest to staff members who are attending library school or thinking about doing so.
We briefly reviewed the "Born Digital" forum on May 30; it was a great success, except that it was interrupted by a fire alarm, which left less time for discussion at the end.
Ellen clarified the procedure for the minutes of SCOPA meetings:
[1] The minute-taker sends a draft to all members.
[2] Members send their revisions to the minute-taker.
[3] The minute-taker sends a revised version to all members.
[4] The chair approves the minutes.
[5] The minute-taker sends a clearly marked "final version" to the web site manager.
[6] The web site manager posts them on the web.We discussed upcoming forums: On June 5, Raquel Cogell will discuss her book, "Diversity in Libraries: Academic Residency Programs." She will be joined by Mary Tao, Pamela Mann, and Obianuju Mollel.
On July 11, Scott Bennett will speak. It is customary to invite the University Librarian and Associate University Librarians to speak before they leave the library.
The date of Audrey Novak's Orbis II forum is not definite yet, but it will probably be in late June or early July.
The forum on scholarly editing projects at the library will take place in the fall.
Michelle will establish a date for Bill Wallach's forum on grant writing.
Daniel Greenstein of the Digital Library Federation will speak at the Digital Projects Symposium, but the date hasn't been determined yet. SCOPA will pay for his food, lodging, and transportation, but we are asking the Systems Office to pay his honorarium.
SCOPA currently has about $2600, but much of this is already committed because of upcoming forums as well as catering for receptions and orientations in the fall. Ellen estimates that we will have about $700 available for additional forums. This could cover one, two, or more forums, depending largely on whether the speakers have to travel from distant locations.
We discussed the SCOPA publications list. Because contributors submit a variety of publications in a variety of citations formats, it has become evident that we need guidelines. Ellen handed out a set of draft guidelines regarding criteria for inclusion, procedures for submission, and citation format. The proposed citation format is adapted from the "Chicago Manual of Style."
In the summer SCOPA will meet once a month: July 2 and August 6 in SML 411.
Ellen asked the members to think of new ideas for forums and to look over the proposed guidelines for the publications list.
Minutes submitted by Richard Boursy
Web site comments to Jae Williams