SCOPA Meeting Minutes
April 16, 2002
Present: Jae Williams (chair), Richard Boursy, Mary Caldera, Todd Fell, Eric Friede, Stephen Jones, Cecile Mandour, Pamela Mann (recording), Rochelle Smith
Agenda: Summer meeting schedule, Forums, Orientation Review
Summer Meeting Schedule
SCOPA's next meeting will be May 13th at 3PM. Starting in May SCOPA will meet once a month, following the summer meeting schedule. Summer meeting dates:
June: TBA at the next meeting
July 8th
August 5thForum Update
The Eli (Electronic Libraries Initiative) Update has been scheduled for May 1.Digital Reference co-sponsored with the SQI Reference Group. The date for this forum has not been set, but should be in early/mid May. Pamela is working with Suzanne Eggleston from the Reference Group to coordinate. Two speakers are being invited one from Pennsylvania and the other, New York (Cornell).
Todd is waiting to hear back from James Welbourne from the New Haven Free Public Library about a date for the forum.
The Orbis 2 Forum for today (4/16) was cancelled by Audrey Novak. The forum was not announced on YULIB. Richard will be the contact for rescheduling.
Tom Blanton, the Executive Director of the National Security Archives will present a forum relating to post 9/11 access to Archives and Information. Tentative dates 6/4 and 6/5. Thanks to Sandy Peterson for the suggestion/contact.
Eric reported that the Travel Forum went well. SCOPA will offer to link the meeting's minutes from the SCOPA website.
New Librarians Orientation
Jae thanked Mary for making the arrangements, Cecile for her work on setting up the actual event and Todd for his work on the orientation web page.Jae reported that Diane Turner said it was a successful event. Diane liked the new orientation format and felt that the socializing before business approach was an improvement.
Jae commented that removing Promotion Review was a good idea. She felt participants were relaxed and the orientation had less anxiety attached to it.
Richard commented that there was no pre-lunch socializing, and that some SCOPA members and new librarians were unable to mingle as a result. All of the new librarians arrived a little late, and we immediately sat down at the table for lunch. A discussion followed regarding how to increase "mingling." It was agreed that eating lunch around a table was a good idea, despite the inability to move around during the meal. Suggestions for increasing social interactions included:
· Increase the orientation to two hours, and start the sit-down lunch a little later (12:20 instead of 12:00). This would allow people to mill about for 15-20 minutes before sitting down.
· Serve a portable dessert. The dining hall does trays of bite-sized desserts we might want to serve.
Lastly, Diane's section of the program ran over the time allotted, which supports increasing the time limit to two hours.