SCOPA Meeting Minutes
December 2, 2002


Present: Jae Rossman (chair), Richard Boursy, Todd Fell, Eric Friede (recording), Stephen Jones, Cecile Mandour, Pamela Mann, Rochelle Smith

Forums Update

Cecile has scheduled a forum with Abe Parrish on January 16th, 2003, from 2:30-4:00 p.m. in the SML Lecture Hall.

Stephen reminded SCOPA of the forum next week with Susan Klopper on December 10, 12:30-2:00 p.m. Stephen will schedule the postponed forum with Susan Cirillo in January so that it does not fall near the Parrish forum scheduled for the 16th.

Grants Update

Richard announced that the Grants Subcommittee and LMC advisors are scheduled to meet Wednesday, Dec. 4th, to consider this year's grant proposals. He expects that the recipients of the grants will be announced on schedule before the end of the month.

Transition Meeting

Jae reminded SCOPA of the transition meeting scheduled for December 11th, from 12:00-2:00 p.m. in SML 409. The meeting will include all current SCOPA members, those completing their terms and those continuing, four new SCOPA members, Alice Prochaska and Diane Turner. The basic agenda for that meeting is: lunch, an oral annual report from Jae, official induction of new members, and the first regular meeting of continuing and new members. Continuing members are reminded to bring their schedules for the spring so that the regular SCOPA meetings may be scheduled.

Promotion Review Informational Meeting

Jae strongly encouraged SCOPA members to attend the Promotion Review informational meeting scheduled for December 13th, from 1:00-2:30 p.m. in the SML Lecture Hall. The revised guidelines and standards for Promotion Review will be presented at the meeting, and SCOPA, as the originator of the original guidelines and standards, should be well represented at the meeting.

Annual Report

Jae reminded SCOPA members to send a brief synopsis of any forum that member helped arrange. Brief reports are also needed from the members of the subcommittees: Pubs, Web, Mentoring, Orientation, and Grants. This information will be incorporated into the official end of year report to be submitted to Alice. Jae solicited additional suggestions and comments about the role and work of SCOPA during the past year which might be incorporated into the annual report. The brief reports and any comments should be sent to Jae by Friday, December 6th.

Other Business

Rochelle announced that a new librarian has expressed interest in the mentoring program.

Richard brought up the issue of forums originally scheduled for 2002 but now postponed for next year for which members who are ending their terms are responsible. Two such forums are: a copyright forum by Danuta and Katherine, organized by Richard; a Librarians Without Borders forum with Tanya and Rich, organized by Rochelle. These forums and any others will be dealt with by the new chair of SCOPA, who will likely ask for continuing and new members of SCOPA to take over the organization of these forums.