SCOPA

Minutes, February 24, 2003

Present: Mary Caldera (chair), Huei-Ju (Polly) Chang, Daniel Dollar, Eric Friede, Stephen Jones, Cecile Mandour, Shawn Steidinger (recording), Absent: Nancy Kuhl.

Announcements

Cecile reported that she has a mentee and is in the process of arranging for a mentor.

Finalize SCOPA email to YUL-Lib

Mary spoke to Diane Turner who clarified SCOPA’s role as being primarily intended for professional growth, but she added that forums are inclusive of all staff. With that being said, it was decided that the version discussed at the previous meeting would be approved for use. The subject line of the email will be “SCOPA Bulletin”.

There was a suggestion to add a link to the YULIB-L archive

Orientation update

Overall this was a successful orientation session. Shawn reported that three of the attendees returned feedback forms with high ratings. Some suggestions for improving the session included:

• Allowing more time to socialize
• Make a distinction between SCOPA members and new librarians by using different name badges or boutonnieres
• Reserve seating for Diane Turner
• Alternate seating for attendees and SCOPA members – perhaps use place-cards to arrange intermingled seating

Some agenda changes were also suggested:

• Pare down discussion on library committees, SCOPA website & SCOPA orientation
• Add discussion on “what is good about working at Yale”
• Add back a brief discussion by Diane Turner about promotion process and Learning Plan

The next Orientation for New Librarians should occur 3-4 months from now, and attendees should include the current Kress Fellow, and Caitlin Tillman, who could not attend the Apr. 2 orientation.

Forums

Library School forum: it was suggested that this event be a reception, rather than a lecture, and there should be a count or survey of those interested in the library profession among YUL staff. M&PSA could be a co-sponsor of such an event, and could perhaps help to gauge interest among staff.

New England Voyager Users’ Group and SCOPA sponsorship responsibility: it was decided that this event may not be appropriate for SCOPA sponsorship, as its audience includes non-Yale staff. SCOPA could, however, serve as a channel through which YUL staff could learn about the meeting and the professional benefits of attendance.

Judy Schiff will talk about the history of YUL on April 30^th at 10:30AM.

Copyright Forum is scheduled for May 12, but there has been no confirmation.

Scheduling for late May is problematic due to outside scheduled events. It was suggested that we try to avoid scheduling any more forums in May.

Grants Forum – this has been confirmed for June 2.

Forum with Karen Reardon – may be better to schedule later in the summer. Steve will contact Karen about timing.

The next meeting will be April 28, 2pm, SML 410