SCOPA Meeting Minutes

January 22, 2004

Present: Nancy Kuhl (chair), Rowena Griem (recording), Huei-ju “Polly” Chang, Daniel Dollar, Shawn Steidinger and Michael Strom

Absent: Carla Heister, Soraya Magalhaes-Willson

NEWS AND NOTES:

Michael announced that he has accepted a job offer from another institution. Someone new will be appointed to SCOPA in his place.

GRANTS SUB-COMMITTEE:

Polly has agreed to act as the chair of the Grants Sub-Committee for the coming year in Michael’s stead.

Michael announced that 2003 SCOPA Grant recipients should be sent emails reminding them of the approaching deadline for their final report and that they are expected to participate in a SCOPA Grants Forum planned for April.

Nancy asked that recent grant recipients be invited to give a short report on their projects to the Library Management Council. This is now scheduled for Wednesday, March 24, at 9:30 am. The Grants chair will introduce and describe the SCOPA Grants program.

NEW LIBRARIANS’ ORIENTATION:

Shawn will contact LHR to check on whether there are enough newly hired librarians to warrant a New Librarians Orientation session in the near future.

GUIDELINES FOR FORUMS:

The goal is to organize two SCOPA forums per month during the spring and fall semesters.

Nancy pointed out that the names of possible speakers who are not from Yale should be submitted to Diane before they are officially invited.  Once invitations are extended, 3 or 4 dates should be proposed to find the most convenient date.  Call x21810 to reserve Sterling Lecture Hall. Be sure to mention computer or other audio-visual needs.

Invitations to out-of-town speakers should mention that our budget is limited, so we are unable to pay an honorarium but will reimburse the speaker for travel costs. Nancy will forward committee members a sample invitation.

UPCOMING FORUM:

January 30, 2004, 11:00 am in Room 28 of Beinecke

Snapshot Series on the Yale Collection of Western Americana

Speaker: George Miles

Forum planner: Nancy

FORUMS IN THE PLANNING STAGES:

Late February

Communications Committee

Forum planner: Michael

February or March

Education Forum with representatives from regional long-distance library schools

Possible schools: Southern, Albany, CUNY, CW Post and Drexel, Simmons and URI

Forum planner: Carla (Rowena will assist as needed)

February, March or April

Microcosm Group

Forum planner: Daniel

March

Fortunoff Archive project

Speaker: Joanne Rudof

Forum planner: Rowena

April 1, 2004, 1 pm

CLIR Post Doctoral Initiative and Library Education (2 panels)

Speakers: Richard Detweiler, Director of CLIR, Michele Cloonan, Dean of Simmons Library School, Alice Prochaska, Pamela Schirmeister & Mary Johnson, Yale Graduate School, Todd Gilman, Patricia Willis

Forum Planner: Nancy Kuhl

April 6, 7 or 8th

EGCDL: Economic Growth Center Digital Library

Forum planner: Soraya

April

2003 SCOPA Grant recipients

May

Snapshot series on the Medical Historical Library

Speaker: Tobey Appel

Forum planner: Rowena

Fall

Continuation of the Series of Forums Regarding Library Education

Pt. 3 Internships

Pt. 4 Continuing education

OTHER POSSIBLE TOPICS FOR FORUMS:

Getting published in library journals (article in American Libraries)

Lewis Walpole Library

Library action figure of Nancy Pearl: http://www.mcphee.com/laf/

Rich Richie, curator of the Southeast Asia collection, on his recent trip to Asia

Snapshot series: Special collections in the Art Library

Suzy Taraba, Weselyan University Library, on the LC call number project

Will Manley

NEXT MEETING:

The next meeting is scheduled for Monday, February 2, 1:30-2:30 pm in SML 411.