Draft Minutes for SCOPA Meeting

January 26, 2005, 9-10 am, SML 411

 

Present:  Carla Heister (chair), Marsha Garman (recording), Kevin Glick, Rowena Griem, Abdul Hannawi, Cindy Roman, and Eileen Smith.

 

Absent:  Michael Forstrom

 

Opening Dialog:

Rowena revealed a problem with the Meeting Maker proxy capability for the SCOPA account.  She asked to whom she should address this problem.  Marsha suggested Ernie Marinko in WW&DCS might be the technical contact.  Nancy Kuhl said the account was purchased through the Business Office via Roy Bohlander and he may know who to contact.  Rowena will contact Roy for information.  Follow up:  Rowena has found that Diane Turner is the account keeper and has sent her a note asking her to update the proxy list.

 

Spring Forums:

 

Carla reported that yesterday’s forum with Dr. Selzer went well and was very interesting.

 

Eileen reported that the forum with Sue Allen is scheduled for February 21st at 2:00 p.m. in the Lecture Hall.  Sue Allen will be lecturing on the brilliance of cloth book covers rather than on 19th Century book designer Sarah Wyman Whitman.

 

Cindy  reported that the forum with Jae Rossman, Arts of the Book Collection, Snapshot Series will be held sometime in March.

 

The 2004 SCOPA grants recipients presentation will be scheduled for May.

 

Final reports for the SCOPA grants recipients is January 31st.   Rowena will contact Jen Weintraub who is out on maternity leave.

 

Tentative Forums:

 

Rowena spoke to Ron Patkus from Vassar during ALA about the Anna Amalia forum.  Ron is responsible for setting up a fund raising group for this library. He doesn’t think anyone from Germany will be able to attend our forum.  He will do the presentation alone.

 

The German children’s literature forum will be held in the fall (possibly September).  Cindy will contact Dale to see if this is an acceptable timeframe and to see what kind of support he would like from SCOPA.

 

 

Fall Snapshot series:

- LSF – no decisions made

- Abdul will be arranging the forum on the Modern Greek program presented by Tony Oddo after September.

 

Since Danuta Nitecki is giving presentations on the CCL Construction, we will not be doing this forum.

 

What is a Metadata Librarian? – Marsha mentioned that the Metadata Committee is going to present a series of forums for the Yale community.  These forums will focus more on the needs of various constituencies and the services required.  Since this differs from the forum we are planning, we will proceed with our forum.  We would like to offer this forum at the beginning of February before the Metadata Committee forums begin as an introduction to the Metadata Committee forums.  Marsha will contact Matthew Beacom, our Metadata Librarian, to ask if he is interested in doing this presentation. 

 

SCOPA Forums Policy

 

Carla passed out a draft outlining how to organize a SCOPA forum.  We discussed the wording, possible additions, and deletions to this outline.  One of the issues was whether we want to purchase a clock for the podium so the speaker is aware of how much time he has left.  We also discussed purchasing a supply of water for speakers.  Carla will make changes to the outline and distribute it again for more discussion.  Once it is finalized, it will be posted on our Website.