SCOPA Meeting Minutes

23 March, 2005

PRESENT: Carla Heister (chair), Kevin Glick, Rowena Griem, Michael Forstrom, Cindy Roman (recording), and Eileen Smith.

ABSENT: Abdul Hannawi and Marsha Garman

GENERAL BUSINESS:

The last SCOPA meeting scheduled on March 9 did not officially convene. Due to the snowstorm only three members appeared. There are no minutes.

Carla will supply official Yale Universtiy Library letterhead for thank you letters to SCOPA forum speakers.

Confirmation was given that Andrew Gray posts events on the Library Events Calendar. He does not normally respond to requests but merely posts them. One should double check to confirm this has happened.

The calendar and grants have not been updated on the SCOPA website. Nothing has been posted since January. Forum announcements should be sent to the SCOPA webmaster Marsha Garman. Organizing members should send retrospective announcements for any forum they have been responsible for.

Meeting Maker proxy can be used to schedule meetings. Kevin Glick offered to tutor on this procedure.

ORGANIZING SCOPA FORUMS:

Developments on Tentative Forums

• Eileen Smith contacted Meg Bellinger concerning Nancy Smith on Intellectual Property and Digital Rights. A May schedule is anticipated.
• Follow-up on AUL forum ideas. Carla Heister contacted to Danuta Nitecki to say that the Integrated Library Literacy is too much for SCOPA to take on this spring.
• Eileen Smith will organize full report of the University Librarian with Alice Prochaska.
• Cynthia Roman will organize Promotion review with Diane Turner.
• Eileen Smith will organize New Librarian Orientation. Coordinate scheduling with the New Staff Reception already scheduled for May and October.

SCOPA FORUM COMMENT FORM:

• How is the data useful? Should it be a sheet or card? Or two surveys: a short comment form for the specific forum and a lengthier general survey for all staff.
• Current lengthier iteration could be sent all staff on YLIB as general survey. This form should be multiple-choice to encourage participation and easier collation.
• Should include the website address
• Can return in campus mail or fill out on spot

SCHEDULED FORUMS:

April 19 at 2 pm           Anna-Amalia Bibliothek with Ron Patkus, Vassar (Rowena)

May 16 at 2 pm             2004 SCOPA grants recipients presentation (Rowena/Cindy)

Sept. 30 at 1:30 pm      German children’s literature with Martin Blumenthal-Barby (Kevin)      

TENTATIVE FORUMS:

Archives-related forum on Oral Testimony with Prof. Geoffrey Hartman (Michael)

David Pinkow, Curator of the Cary Graphics Arts Library at RIT (Michael)

Digital preservation forum (Kevin)

Film Library (Michael)

Intellectual Property Rights and Digital Management Issues with Peter Hirtle, Cornell (Eileen)

Library Education series on diversity (Carla)

Modern Greek Program with Tony Oddo (Abdul)

Promotion Review and changes to the Performance Appraisal system with Diane Turner

Report of the University Librarian

Richard Minsky, Center for Book Arts (Eileen)