SCOPA Meeting Minutes

SCOPA Meeting: 20 March 2000

Present: Cynthia Crooker, Ellen Doon (recording), Erica Heinen, Tom Hyry (Chair), Jennifer Kostelnik, Stephanie Schmitt, Dajin Sun.

Absent: Calvin Hsu, Diane Turner

Announcements:

• Erika reported that the Bob Strauss/David Walls forum on library preservation will take place on 18 May.

• Dajin reported that the forum on the library budget is scheduled for 26 April. It will be co-sponsored with LMC, and will take place during the LMC meeting time slot. The forum will include several speakers from the budget committee and the business office, including Paul Conway and Debbie McGraw. Dajin will have more details at the next meeting.

• Tom reported that, because the library budget forum is scheduled for 26 April, the forum on the University Archives Tercentennial project will be switched from 25 April to sometime in May.

• Tom reported that a SCOPA forum featuring Ann Okerson and her LMC presentation on electronic books was a possibility, but that the CDC education committee has already planned to host this event.

SCOPA Orientation for New Librarians:

• Erika reported that all the arrangements have been made for the orientation on 4 April, at 9:30 a.m. Tom added that there will be coffee and bagels, and said that the agenda will be discussed at the next meeting, which is the day before the orientation (3 April).

Mentoring Program Update:

• Jennifer reported that there have been no further requests for mentors.

• Tom reiterated the point, made at an earlier meeting, that the program should be added to the Library Human Resources orientation checklist of things for supervisors to go over with new staff. Jennifer added that the Mentoring Program should have a presence on the Library Human Resources web site.

• The need for other ways of making the program more visible was discussed, with no further suggestions or ideas put forth. It was agreed that the program should be announced on the YULIB listserv once a semester, but not more often than that.

Future Forums:

• Cynthia inquired about the status of the series of forums on electronic publishing. Tom said that this will most likely be a Fall series, and that it will require further discussion.

"State of Yale Libraries" Panel Discussion Series (for want of title)

• Erika and Ellen circulated for discussion a preliminary list of department groupings for the proposed forum series of panels on the state of various Yale libraries. It was agreed that for each forum, the heads of departments or libraries will be asked to discuss interesting initiatives or projects under way or planned for the near future. If appropriate, they should suggest for the panel another person from their department to discuss a particular project.

• Step made the point that some of these forums may overlap with or repeat sessions in the Library Human Resources orientation series, which should be kept in mind as planning progresses.

• There was some discussion about the differences in value and interest between panels focusing on subjects, such as arts and music, and those focusing on administration or service departments. It was agreed that both were important to include in the series, but that the two types should be alternated for variety.

• Tom said that the series should be planned for the summer (June, July, and September), and should include four to six forums. After some discussion, the list was arranged into six groups, to be presented in this order:
  JUNE:

  1. Special Collections and Archives--Ralph Franklin, Rich Szary and Cesar Rodriguez
  2. Sciences/Medical--David Stern, Kenny Marone and Sandy Peterson

  JULY:

  3. Technical Services--Paul Conway, Joan Swanekamp and Fred Martz
  4. (no name)--Paul Stuehrenberg, Blair Kauffman (Divinity and Law)

  SEPTEMBER:

  5. Reader Services--Alan Solomon, Sue Crockford-Peters
  6. Arts and Music--Max Marmor, Ken Crilley

• Tom will forward this information to Diane Turner, who will inform LMC that SCOPA is planning this series. Before he does that, however, the series needs a good title.

Scott Bennett and Library Management System (LMS) Migration:

• Tom said that the date is not set yet for the Spring forum with Scott Bennett and the new LMS Project Manager, Audrey Novak. Step suggested that there be two forums: one with just Scott Bennett in the Spring, and one with him and Audrey Novak in the summer, when the LMS project is under way. Tom will have more details on this at a later meeting.

Respectfully submitted,

Ellen Doon

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