SCOPA Meeting Minutes

SCOPA Meeting: 24 July 2000

Present: Cynthia Crooker, Ellen Doon, Calvin Hsu, Tom Hyry (Chair),Jennifer Kostelnik (recording), Stephanie Schmitt,

ANNOUNCEMENTS

1. The University Archives department is interested in presenting a forum. Tom will follow up with this forum.
2. Step reported on the grants forum that took place on July 18, in the SML Lecture hall. According to Step, the forum went well and was well received. It was recommended that the grants subcommittee meet and discuss this forum as well as plans for publicizing and evaluating future grant requests.
3. Step told the group that Audrey Novak is interested in speaking at second SCOPA forum on the LMS migration. This forum would take place soon after the decision is made whether or not to go forward with the migration (mid October). The committee agreed that it would be a good idea to go forward with this forum. No one was assigned to follow up with planning. Plans for this forum will be discussed in greater depth at a future SCOPA meeting.

FORUMS

1. The series will consist of three sessions.
   At the first session a well known, well versed speaker will provide a "big picture" overview of trends in scholarly electronic publishing (*sep*). Robert Apfel (professor of mechanical engineering at Yale University) was suggested as a speaker. It was also suggested that we may have more than one speaker at this session (if we found people with radically different views about what is happening in *sep* and where it is headed). Ann Okerson was suggested as another person who would be a good speaker for this session.
   The second session will be a panel discussion. It was recommended that David Stern be the moderator for this session. The panel would consist of a publisher who is publishing a "traditional" journal online and an individual involved in setting up a pre-print network (or some such "non-traditional" publication network).
   Ellen volunteered to contact a representative from the American Metrological Society who could speak to many e-publishing issues.
   The third session will focus on local perspectives. Recommended speakers included: Kimberly Parker, Matthew Beacom, Ann Okerson, and Dan Chudnov.
2. Dajin will contact Mary Case at ARL who has kindly agreed to recommend speakers on the "big picture."
3. Tom stated that a SCOPA member should take responsibility for introducing each speaker. The person who introduces the speaker should also provide an overview of what occurred at the previous forum and what is yet to come in the series. The committee agreed that this is a good idea.
4. At their meeting, Dajin, Step and Jennifer decided that all forums and speakers should focus on one field, science and medical publishing. Although at previous SCOPA meetings the committee had discussed trying to cover all subject areas, it was decided that it would be too difficult to talk about trends in all subject areas in this short series. The goal is to make it easier to talk about up and coming trends (as well as what works and what doesn't work). Science/medical was chosen because these groups are on the forefront of *sep*.
5. A group of SCOPA members will meet with Ann Okerson to discuss potential speakers. Jennifer will organize this meeting. **Additional note: Jennifer and Tom decided contact Ann via e-mail in hopes of expediting the process -- the result of the message will be shared with the rest of the group for comment.
6. Tom and Jennifer will meet with Diane Turner to discuss financial logistics.
7. Further planning and decisions will take place over e-mail. The subgroup (see above for members) will make final decisions and invite speakers.

Jennifer Kostelnik

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