SCOPA Meeting Minutes

SCOPA Minutes: 3/25/1999 Meeting

Present: James Shetler (chair), Suzanne Eggleston, Erika Heinen, Xin Li, Jennifer Kostelnik (Recorder), Dajin Sun, Diane Turner

Absent: Thomas Hyry

Announcements:

1. Jim announced that the forum conducted by Dan Chudnov on 3/18 was successful. Approximately 20-25 people were in attendance.

2. The Intern for the Slavic Collection, Gunta Jeluskina, is tentatively scheduled to attend our next meeting.

3. The next SCOPA meeting will be held on April 8 at 11:30 in SML 411.

Website:

• Dajin will update the list of forums that occurred in 1998.

• It has been brought to the attention of SCOPA committee members that some of the information on the SCOPA webpages is out of date. Dajin and Erika will work on obtaining up-to-date information.

• Dajin will no longer maintain a calendar of SCOPA events. Upcoming SCOPA events will be listed in chronological order on the SCOPA Forums Webpage and on the Yale Library Events Calendar.

Report to LMC on past SCOPA activities:

• Jim and Suzanne presented an overview of the SCOPA grants procedure to LMC on 3/24. This presentation was well received. Although not officially stated, it is likely that SCOPA will continue to receive $5,000 in funding.

• At the LMC meeting, Scott Bennett suggested that a focus group of past SCOPA grant recipients be formed to evaluate the SCOPA grant program. The next step in this project is to contact those individuals who have received SCOPA grants within the last three years.

• A mentoring program for those individuals drawing up new proposals was suggested. A list of past grant recipients who are willing to provide advice on applying and managing SCOPA grants will be made available on the website. Individuals drafting new proposals will be able to contact past recipients for advice and guidance. Erika has volunteered to compile a list of past SCOPA grant recipients who are willing to act as mentors.

• At the LMC meeting, the possibility midyear SCOPA funding requests was discussed. If this proposal is approved and money is left over from the original grants process, SCOPA will allow SCOPA grant recipients to request additional funds at midyear.

Pending and possible forums:

A. Suzanne will attempt to arrange a panel of past SCOPA grant recipients for a presentation in April. Suzanne will use this opportunity to encourage those SCOPA grant recipients who have not yet submitted their final reports to do so at this time. This panel discussion should focus on what recipients have learned from the grant process, what advice they have for future applicants, and what they accomplished as a result of receiving a SCOPA grant.

B. Xin will attempt to arrange a forum with someone from the Yale University Press.

C. Connecticut Center for the Book forum is currently on hold. Suzanne will follow up

D. Jim met with Paul Conway about a possible forum concerning recently published Yale librarians. Paul is very interested in contributing to this project. Dajin and Erika will work on developing a website that will promote the current publications of Yale Librarians. A selected list of librarians will be asked to contribute the first entries in order to get the project off the ground. Dajin and Erika will then contact department heads in order to find out more about the publishing activities of librarians across campus.

E. Angela Kane of the UN Depository Library was suggested as a forum speaker. She has not been approached yet. Jim will follow this up.

F. Elisabeth Fairman has agreed to speak about the renovations at the BAC and the Mellon bequests. Jennifer will follow up.

G. David Stern has volunteered to do a forum on expert systems in the Yale University Science Libraries. It is possible that this forum will take place in May. Jennifer will follow up.

H. The idea of SCOPA sponsored bag lunches was explored. Potential speakers include: Gunta Jeluskina, the Slavic Collection Intern, post professional interns and fellows in the Yale University Library System, international librarians, Curators.

Respectfully submitted,

Jennifer Kostelnik

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