Phone: (203) 432-1861
Fax: (203) 432-7231
Mailing Address :
Yale University Library
P.O. Box 208240
130 Wall Street
New Haven, CT 06520-8240
FINAL REPORT OF YALE UNIVERSITY LIBRARY INTERNSHIP PROGRAM
September 14 - December 21, 2007
As an intern in the Slavic and East European Collection's Baltic Librarian Fellows Program I had the wonderful opportunity to visit and work in the one of the best university libraries in the United States. My one semester internship at Yale became possible thanks to a scholarship generously funded by Yale alumnus Dr. Kristaps J. Keggi. I would like to also express my gratitude to the Curator of the Slavic and East European Collection, Tatjana Lorkovic, who has created and maintained the Program. The fellowship offers librarians from Baltic countries a chance to view the American academic library system, provides new experiences and encourages them to be more creative in doing their tasks in the home libraries. It also provides further possibilities of closer professional and personal contacts and connections between American and Baltic libraries and librarians.
My internship at Yale was very important to me because I learned about many different aspects of librarianship and I acquired a lot of practical knowledge in various areas of libraries' everyday work. During the internship, the majority of my time was spent in the Slavic Reading Room of the Sterling Memorial Library and I had a wonderful opportunity to participate in this department's daily acquisitions work. My work in Latvia is in the field of information and bibliographic reference, therefore I am mainly interested in reference services, electronic resources, interlibrary loan and collection development.
My internship included many interesting visits to various departments and libraries within the Yale University Library system. During my stay I had many opportunities to participate in and enjoy meetings, sessions, workshops, discussions and other events at Yale. I also greatly enjoyed my visits to the largest library in America, the Library of Congress in Washington, DC, as well as to the New York Public Library and the Harvard University Libraries in Boston.
Work in the Slavic and East European Reading Room
During my stay at Yale I worked most of the time in the Slavic and East European Reading Room. I learned how to create preliminary bibliographic records for books and serials and I also became acquainted with the normal, day-to-day procedures in the acquisitions workflow of the Slavic and East European Reading Room. It was interesting and a new experience for me - to order, receive, create records and purchase orders for books from vendors from Latvia, Lithuania, Estonia, Russia, Finland, Czech Republic, Slovakia and Bulgaria. I saw many books coming to the Yale University Sterling Memorial Library stacks from all over the world. An interesting experience for me was also to learn about the Library of Congress system of transliteration from the Cyrillic to the Latin alphabets.
Visits to different libraries and collections of the Yale University Library
I had great possibilities to visit many beautiful and interesting libraries and collections. I'm really impressed by Yale's many different and rich area collections from all over the world. For me, the meetings with different subject and area specialists were the most important part of my visit. I had many long and detailed discussions about reference services, electronic resources, interlibrary loan, collections development, general problems and the various obligations and tasks of each part of the library. I also highly appreciate the work done by the Curators and their teams in creating such wonderful web pages with much useful information about the different areas and the cultures of the many nationalities of these regions. I believe it will greatly help me in my career as a library professional in seeing how the Yale library has organized its extended structures and procedures, the easy accessibility of its electronic resources and the wonderful on-line services provided for its users. And the most important thing for me is I now have so many friendly people whom I can turn to in the future if I have any questions or problems in my work.
In Latvia I work in the Centre of Information and Bibliographic References. The main task of our Centre is to provide a variety of information covering a wide spectrum of themes at our client's request. My wish and main task at Yale was to raise the level of my competence in the sphere of reference services.
Therefore my meetings with Alan Solomon - Head of the Research Services and Collections Department were very useful and valuable. We discussed how reference work is organized in the Yale University Library, about reference collections in general, the budget, and various reference services. I was especially interested in the on-line service Ask! a Librarian, which is quite relevant for my library, and Yale's learning programs and databases.
Visits to the Electronic Collections and Document Delivery / Interlibrary Loan Departments also were very useful for my future work in the National Library of Latvia.
Visits to other libraries
My internship included visits to three other big libraries in America - the New York Public Library, the Harvard University Library and the largest library in America - the Library of Congress. I met many wonderful librarians and saw great buildings, collections and exhibitions. I learned a lot about their work and particularly about their policies of reference services, electronic information and interlibrary loan, all of which are fields of interest to me.
I was happy to meet a wonderful Latvian lady, Ieva Lemanis (the Latvian Recommending Officer,
Arts & Sciences Cataloging Division) from the Library of Congress, who showed me around Washington. We discussed the Latvian periodicals collection in the Library of Congress and I hope that I helped her in her program to develop the Latvian periodicals collection for the future.
A very important part of my internship was to take advantage and to enjoy the high quality of cultural life at Yale. I attended many interesting lectures by famous scholars and listened to several great musical performances in Yale's various beautiful concert halls. My favorite places to go to during the weekends were the Yale University Art Gallery, the Yale Center for British Art and the Yale Peabody Museum of Natural History. I attended museums in New York, Washington and Harvard also. Especially beautiful and unforgettable to me was the performance " Iphigenie En Tauride" with Susan Graham and Placido Domingo at the Metropolitan Opera in New York.
I really enjoyed the time that I spent at the Yale University Library. I really appreciate the attention and the efforts of all the people who helped me during my stay here. I met so many wonderful people during this time. The knowledge and practical skills that I have obtained during the past three and a half months are very valuable for my professional work and self-improvement. Last but not least, I hope that my internship will promote a closer cooperation between Yale University Library and the National Library of Latvia.
I will never forget this internship!
Below is the schedule of activities in which Ms. Simina participated while at Yale:
1st week, 14-16 Sept
14 Sept - Arrival in New Haven, meeting with William Larsh, Polish Selector and Assistant to the Curator, Tatjana Lorkovic, who helped me to find my apartment at 111 Linden Street.
15 Sept - Brief tour of the campus and different reading rooms and stacks in Sterling Memorial Library, guided by William Larsh. Attended a party at Pierson College, hosted by the Yale Slavic Department. I had my first meeting with Ms. Tatjana Lorkovic, Curator of the Slavic and East European Collections.
16 Sept - Had nice walks around New Haven. Toured the Beinecke Rare Books & Manuscript Library, Music Library and Acquisitions Department in Sterling Memorial Library.
2nd week, 17-23 Sept
17 Sept - First day of work at the Sterling Memorial Library. Got acquainted with the 3rd member of the Slavic and East European Reading Room - Viktoria Thorstensson. William Larsh accompanied me to various University offices to settle the necessary official paperwork concerning my stay at Yale - to get my Yale ID, to apply for a social security number and to open my bank account in the Bank of America. Visited and registered at the Office of International Students & Scholars, Yale University. Visited Periodical Reading Room and Payne Whitney Gymnasium.
18 Sept - First basic introduction to ORBIS database's Voyager Cataloging and Acquisitions modules and how to use the Library of Congress transliteration tables, trained by William Larsh. Started to create new bibliographic records for books received as gifts from the Library of Congress. Walked in the East Rock Park area.
19 Sept - Visited Tax Department (Daysi Cardona, International Tax Coordinator) of Yale's Human Resources to complete the necessary paperwork. Created new bibliographic records for books received as gifts from the Library of Congress. Nice dinner at Pierson College for Fellows with Tatjana Lorkovic.
20 Sept - Continued processing new books from the Library of Congress. Created preliminary records for Latvian books received on exchange from the National Library of Latvia.
21 Sept - Continued processing Latvian books. Had a nice tea break with Tatjana Lorkovic at the fancy Elizabethan Club.
22 Sept - Walked in the Yale Campus area. Attended the library and read my e-mails.
23 Sept - Went to the top of East Rock with William Larsh. Visited the Yale Peabody Museum of Natural History.
3rd week, 24-30 Sept
24 Sept - Created new bibliographic records for new books received as gifts from the Chancery of the President of Latvia. Working with Russian vendor - Kozmenko lists. Inputting lists in ORBIS.
25 Sept - Worked with Kozmenko lists. Had a nice lunch with Dr. Kristaps Keggi and Tatjana Lorkovic at Mory's. I received and processed books from Dr.Keggi as gifts (creating bibliographic records, holdings and items, creating purchase orders).
26 Sept - Visited the Music Library, Historical Sound Recordings Collection (Richard Warren). Continued processing books received from Dr.Keggi.
27 Sep - Receiving books from Dr.Keggi. Went to reopening reception of the Lewis Walpole Library at Farmington after renovation with Amanda Patrick, Director of Development.
28 Sept - Working with Kozmenko lists. Listened to Yale Philharmonia concert at Woolsey Hall - Symphony no.9 of Beethoven.
29 Sept - Walking and shopping in the Yale Campus area.
30 Sept - Visited the Yale University Art Gallery.
4th week, 1-7 Oct
1 Oct - Receiving books from Estonian vendor Teek and German vendor Kubon & Sagner (creating bibliographic records, holdings and items, creating purchase orders).
2 Oct - Tour of the Preservation Department. Received books from Kubon & Sagner.
3-4 Oct - Created new bibliographic records for books received as gifts from the Library of Congress (LC).
5 Oct - First meeting with Alan Solomon, Head of the Research Services and Collections Department. We discussed how reference work is organized in the Yale University Library, about reference collections, budget, reference services. Continued receiving books from LC. Had lunch with Ann Okerson (Associate University Librarian for Collections and International Programs) at Mory's. We had an interesting conversation about my work experience in Latvia, the possibilities offered by Yale University and also about the political and economic situation in Latvia.
6-7 Oct - Walked in the East Rock Park area. Visited the Yale Center for British Art. Attended the Columbus Day Parade on Chapel Street.
5th week, 8-14 Oct
8-9 Oct - Receiving books from LC - creating bibliographic records, holdings and items, creating purchase orders.
10 Oct - Took part in the Manuscripts and Archives Orientation Session - general introduction to the department and its collections. Continued receiving books from LC.
11 Oct - Attended the workshop "Holocaust in Today's Baltic States" at Beinecke Library. Had a nice lunch and discussions about Latvian history with Aivars Stranga and Bella Zisere, participants in the workshop mentioned above.
12 Oct - Visited the Harvey Cushing /John Hay Whitney Medical Library (Charles J. Greenberg, Coordinator, Curriculum&Research Support) and Medical Historical Library (Toby Appel). Saw their book collection and collections of different medical instruments and weights. Learned about their work at the Reference desk and their practice of assigning personal librarians for all medicine students. Discussion about Medical Library's databases, on-line services and learning programs. Had a nice lunch with Mark Gentry and Robin Featherstone from the Yale Medical Library.
13 Oct - Went shopping in Hamden.
14 Oct - Attended the library and read my e-mails.
6th week, 15-21 Oct
15-18 Oct - Receiving books from LC.
19 Oct - Visited Payroll Department. Attended the Bass Library after renovation. First coffee break at the new Bass Library Café. Continued receiving books from LC.
20 Oct - My first trip to New York with William Larsh. Walked around Manhattan. Attended the Top of the Rock Observation Deck in Rockefeller Center and Times Square in evening. It was beautiful!
21 Oct - Walked in the Yale Campus area.
7th week, 22-28 Oct
Receiving books from LC as gifts (creating bibliographic records, holdings and items, creating purchase orders).
22 Oct - Meeting with Nancy Lyon from Manuscripts and Archives Department. Nice tour through different working areas and the reading room. Learned about huge collections of personal and family papers and organizational records held by the department.
23 Oct - Went to a lecture "Annual Report of the University Librarian to the Staff", by Alice Prochaska, Yale University Librarian.
24 Oct - Visited the Electronic Collections Department (Kimberly Parker, Head of Department, , Nisa Bakkalbasi, Electronic Collections Librarian, Jennifer Weintraub, Digital Collections Specialist and Elizabeth Beaudin, Manager, International Digital Special Projects). Learned about managing electronic information and electronic services in SML.
25 Oct - Visited the New York Public Library and especially its Slavic and Baltic Division. Janis Kreslins, the Baltic Languages Specialist, gave me a general tour in the Library. We discussed the exchange of literature between NYPL and the National Library of Latvia. Met the Chief of the Slavic and Baltic Division, Edward Kasinec. Visited the exhibition "Graphic Modernism from the Baltic to the Balkans, 1910-1935" - Janis Kreslins gave me the special historical tour.
26 Oct - Listened to the piano concert of the Russian pianist Marianna Prjevalskaya at Morse Recitall Hall.
27-28 Oct - Walked in the Yale Campus and East Rock Park area.
8th week, 29 Oct - 4 Nov
29 Oct - Receiving books from LC.
30 Oct - Visited the Beinecke Rare Book & Manuscript Library. Lisa Conathan (Processing Archivist) gave me a interesting tour of the library. Exbition opening by photographer David Plowden "Vanishing Point: Fifty Years of Photography" at Beinecke Library.
31 Oct - Receiving books from LC.
1 Nov - Sending the American Library Associations Bulletin to 47 Slavic Reading Room exchange partners. Visited Payroll Department.
2 Nov - Receiving books from LC. Working with Kozmenko lists.
3-4 Nov - Went shopping to Hamden. Attended the library and read my e-mails.
9th week, 5-11 Nov
5 Nov - Working with Kozmenko lists. Putting lists in ORBIS. Preparing the new books for sending to Cataloging Department.
6 Nov - Visited the East Asia Library. Sarah S. Elman (Associate Curator, East Asia Library) showed me the East Asia collection and introduced with the work in this department. It was very interesting tour! Continued working with Kozmenko lists.
7 Nov - Tour of the renovated Bass Library by Danuta Nitecki, Associate University Librarian for Public Services and Library Teaching and Learning. Working with Kozmenko lists.
8 Nov - Visiting Yale Law School's beautiful library. Tour of the library led by Blair Kauffman, Librarian and Professor of Law. Discussion about Law Library's reference services, databases and collections. Meeting with Mary Jane Kelsey (Associate Director for Technical Services) and talked about Law library system Millenium.
9 Nov - Created new records for Latvian books received on exchange from the National Library of Latvia.
10-11 Nov - Walked in the Yale Campus and East Rock Park area. Had a nice lunch with William Larsh at Archie Moore's, a local restaurant.
10th week, 12-18 Nov
12 Nov - Took the Acela Express train to Washington, D.C. Ieva Lemanis, Latvian librarian from the LC, picked me up at the train station, Union Station. We took a short driving tour with a sightseeing tour-bus around the city. The first evening I saw the U.S. Capitol (home to both the House of Representatives and the Senate), the White House (the official residence of the U.S. President), the Supreme Court (the most important court in the United States and the last stop for all issues of constitutionality), the Washington Monument (555 -ft (170 m), a marble obelisk which can be seen from all over the city. I also attended the National Museum of the American Indian.
13 Nov - Visited the Library of Congress. Met Harold Leich (Greece and Russia Area Specialist), Grant Harris (Reference Specialist) and Regina Frackowiak (Reference Librarian) from the European Division. Regina showed me around the Thomas Jefferson Building and the Madison Building. I saw huge stacks and amazing reading rooms for area collections. It was beautiful! She also introduced me to the on-line reference service, "Ask a Librarian", the LC web site and databases. In evening I attended the nice concert "World Music from Palestine and Morocco" at the Kennedy Center for the Performing Arts with Ieva Lemanis.
14 Nov - Met Robert Morgan, Team Leader, Central and East European Languages Team, Social Sciences Cataloging Division. He gave me an interesting tour around his department. Had a nice lunch at the Greek Isles restaurant at Pennsylvania Avenue. Met Adrija Henley (Senior Acquisitions Specialist, Central and Eastern European Acquisitions Section) and Nicholas Thorner (Senior Acquisitions Specialist in Central & Eastern European Acquisitions Section). They showed me their department and main work processes.
Meeting with Ieva Lemanis (Latvian Recommending Officer, Arts & Sciences Cataloging Division). We discussed the Latvian periodicals collection in the Library of Congress. Visited the beautiful Geography and Map Division, saw many old detailed maps of various Latvian towns and cities. Returned to New Haven by train in the evening.
15 Nov - Back in the Slavic & East European Reading Room. Created new records for Latvian and Estonian books received on exchange from the National Library of Latvia and the National Library of Estonia.
16 Nov - Receiving books on exchange from the National Library of Estonia.
17-18 Nov - Went shopping to Hamden. Attended the Yale Peabody Museum of Natural History.
11th week, 19-25 Nov
19 Nov - Processed books received from exchange partner - the National Library of Estonia. Created purchase orders.
20 Nov - Receiving books from different exchange partners - the National Library of Estonia, Hokkaido University, Japan and the Martynas Mazvydas National Library of Lithuania.
21 Nov - Receiving books from different vendors.
22 Nov - Thanksgiving Day. Had a nice Thanksgiving Day lunch at the Omni Hotel restaurant with William Larsh and his two friends, William Carver and his sister.
23 Nov - Thanksgiving Day holiday. Spent the day in my work colleague Victoria's house in Stratford.
24-25 Nov - Walked around the Yale Campus area. Attended the library and read my e-mails.
12 th week, 26 Nov - 2 Dec
26 Nov - Receiving Estonian books sent by exchange from the Tartu University Library.
27 Nov - Receiving Estonian and Finnish books sent by exchange.
28 Nov - Processed books received from different Finnish vendors.
29 Nov - Attended the lecture about academic libraries in Australia by Grace Shaw, University of Queensland. Receiving books from different exchange partners from Slovakia, the Czech Republic, and Finland.
30 Nov - Processing books received as gifts from the different vendors. Attended the discussion "Library Architecture at Yale: A Panel Discussion by Three of America's Foremost Architects" at the Yale Law School.
1-2 Dec - Walked in the East Rock Park area and had a nice dinner at Archie Moore's. Went shopping to Hamden.
13th week, 3-9 Dec
3 Dec - Processing books received as gifts from the different vendors.
4 Dec - Receiving Bulgarian books sent by exchange.
5 Dec - Continued processing Bulgarian books sent by exchange. Attended the beautiful performance "Iphigenie En Tauride," featuring Susan Graham and Placido Domingo at the Metropolitan Opera in New York, with Victoria Thorstensson.
6 Dec - Working with Kozmenko lists. Inputting lists in ORBIS.
7 Dec - Continued working with Kozmenko lists. Staff Tea and meeting with the University Librarian, Alice Prochaska, and colleagues from the library's different departments. Nice lunch with the staff of the Slavic Reading Room at Mory's.
8 Dec - Went to see the Yale vs. Brown Ice Hockey game with William Larsh. Yale won!
9 Dec - Walked in the Yale Campus area.
14th week, 10-16 Dec
10 Dec - Took the Acela Express train to Boston. After checking in at the Harvard Inn Hotel, I walked around the Harvard University Campus in Cambridge, Massachusetts. Met Bradley L. Schaffner (Head, Slavic Division) in Widener Library, Harvard College Library, Harvard University. He introduced me to the staff of the Slavic Division and gave me a tour of the Widener Library. Anna Rakityanskaya and Joanna Epstein from the Slavic Division joined us for lunch at the fancy Harvard Club. Had a very useful meeting with Elizabeth McKeigue (Research Librarian). She showed me how electronic information and electronic services are provided in Harvard University for students and other users of the library. Met Thomas Bruno, Head of Interlibrary Loan Division. We discussed ILL services and system at the Harvard University Library and the possibility of my library receiving books from Harvard libraries. In evening I walked around Cambridge.
11 Dec - Attended the Fogg and Sackler Museums. Beautiful museums with wonderful collections! Walked around Boston, had a brief look at the city. Returned to New Haven by train in the evening.
12 Dec - Back in the Slavic & East European Reading Room. Second meeting with Alan Solomon, Head of the Research Services and Collections Department. We discussed the on-line service Ask! a Librarian, which is very relevant for my library, and Yale's learning programs and databases. Working with Kozmenko lists. Inputting lists into ORBIS.
13 Dec - Receiving Lithuanian books sent by exchange from the Martynas Mazvydas National Library of Lithuania. Attended the Brass Christmas concert at the Beinecke Library - I really felt something of the oncoming Christmas holidays!
14 Dec - Visited the Interlibrary Loan Department, met Carol Jones, Head of Document Delivery & ILL Department. Discussion about ILL services at the Yale University Library and possibility of receiving books from Yale libraries.
15 Dec - Attended the Christmas Party for the Yale Slavic Department at the Pierson Master's Residence.
16 Dec - Attended the library and read my e-mails.
15th week, 17-21 Dec
17 Dec - Beginning to work on report of my visit to Yale.
18 Dec - Working on my report. Took part in the Slavic Reading Room meeting about library staff's vacation, personal and sick times.It was very interesting.
19 Dec - Writing my final report. Farewell lunch with the staff of the Slavic Reading Room at Yorkside. Attended the annual library Christmas party at SML, in the Linonia & Brothers Room.
20 Dec - Writing the report. Had a nice coffee break at the Bass Library café with Tatjana Lorkovic.
21 Dec - Last day in New Haven. Took the Connecticut Express van to New York's JFK airport and took the 5:45 p.m. Finnair flight to Helsinki, and then caught the 12:30 flight from there to Riga. Arrived in Riga at 2 p.m. local time, December 22.